8 Best Airtable Alternatives for Teams in 2026

Monday.com is the most visual option in this guide. Boards use color-coded status columns, and the timeline and Gantt views are clear at a glance. Standard at $12 per seat per month billed annually adds 250 automation and integration actions a month, while Pro at $19 raises the cap to 25,000 and adds time tracking and private boards. The free plan covers up to two seats, and every plan that charges starts at three seats.

The limits sit in the seat rules and the Basic plan. Basic costs $9 per seat per month billed annually but includes no automations and no integrations, so most teams need Standard at least. Seats are sold in buckets, so a team of four pays for five seats, and a team of six pays for ten. Monday.com is the best pick for teams that want a bright, visual workspace and are happy to move to Standard to get automations.

Price: $9 per seat/month (billed annually)

Free plan: Yes, up to 2 seats

Website: monday.com

ClickUp is the cheapest all-in-one pick in this guide. Docs, wikis, tasks, goals, and time tracking live in one workspace, so a team can plan, write, and track time without adding a second tool. The board view works much like a simple Kanban board, with list, calendar, and Gantt views beside it. The free plan covers unlimited tasks and members, which makes it easy to try with a real team.

The trade-off is setup time. ClickUp packs many features into one workspace, and a new team can spend a week tuning spaces, statuses, and views before work feels smooth. The free plan also caps file storage at 60 MB, so teams that share large files will need Core. ClickUp is the best pick for teams that want one workspace for the whole company at $9 per user per month billed annually.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Asana is the most structured option in this guide. Starter at $10.99 per user per month billed annually adds timeline and Gantt views, dashboards, forms, custom fields, and unlimited automations. The Personal plan is free for up to two users, and Starter adds unlimited free guests, so clients and contractors can follow work without a seat.

The limits sit in the higher tiers. Goals, portfolios, workload, and native time tracking only arrive on Advanced at $24.99 per user per month billed annually, so a team that needs portfolio views pays more than double the Starter rate. Asana also sells seats in set increments, which can leave a team paying for seats it does not use. Asana is the best pick for departments that want clean, structured work across many projects.

Price: $10.99 per user/month (billed annually)

Free plan: Yes, up to 2 users

Website: asana.com

Notion is the docs-first pick in this guide. Pages, wikis, and databases hold specs, meeting notes, and task lists in one place, and Plus at $10 per member per month billed annually adds unlimited file uploads, 30-day page history, and more guests. Business at $20 adds Notion AI, including AI Meeting Notes, plus SAML single sign-on. Guests invited to single pages are free.

The trade-off is task depth. Notion tracks tasks well enough for light projects, but it has no native workload view, no built-in time tracking, and weaker reporting than Asana or Monday.com. A team that runs sprints or client billing will need a second tool. Notion is the best pick for teams whose real work is writing, and that only need light task tracking beside the docs.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.so

Zoho Projects is the budget pick in this guide. Premium at $4 per user per month billed annually includes unlimited projects, time tracking, budgeting, recurring tasks, and automation, which covers most small team needs at less than half the price of the next cheapest option. The free plan covers up to five users, three projects, and 5 GB of storage.

The trade-off is polish and depth. Advanced reporting, portfolio dashboards, and custom roles sit on Enterprise at $9 per user per month billed annually, and the interface feels dated next to Monday.com and Asana. Zoho Projects is the best pick for small teams and freelancers that want solid project tracking at the lowest price in this guide.

Price: $4 per user/month (billed annually)

Free plan: Yes, up to 5 users

Website: zoho.com

Trello is the simplest option in this guide. Cards move across a board, and that is most of what a small team needs to start. The free plan covers up to ten collaborators per workspace and ten boards, while Standard at $5 per user per month billed annually removes the board limit and adds 1,000 automation runs a month and Planner. Premium at $10 adds calendar, timeline, table, and dashboard views.

The trade-off is depth. Trello has no native time tracking, no workload view, and thin reporting, even on Premium. A team that outgrows boards will need a second tool for budgets or capacity. Trello is the best pick for small teams that want the fastest start and the lowest entry price in this guide.

Price: $5 per user/month (billed annually)

Free plan: Yes, up to 10 collaborators

Website: trello.com

Wrike is the pick for teams that run formal, approval-heavy work. Team at $10 per user per month billed annually includes Gantt charts, request forms, dashboards, and 2 GB of storage per user, which covers most departmental planning. Business at $25 adds time tracking, approvals, proofing, and resource views for teams that manage client work.

The limits sit in the seat rules and the Business tier. Wrike sells seats in blocks of five, so a team of six pays for ten seats. Time tracking only arrives on Business, which more than doubles the per-user price, so a team that only needs time tracking should look at ClickUp first. Wrike is the best pick for teams that need approvals, proofing, and formal intake forms.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com