Best All-in-One Project Management Software

monday.com organises work on boards with columns for status, owner, dates and time. The timeline and Gantt views show how work spreads across weeks, and dashboards can sum hours, budgets and progress by person or project. Templates cover marketing campaigns, product launches, client onboarding and hiring, so a team can start from a structure that already fits its work.

The Basic plan starts at $9 per user per month billed annually and includes unlimited items, docs and more than 200 templates, with a minimum of 3 seats. The free plan covers up to 2 seats with 3 boards, which suits a pair testing the layout. Teams that need automations and integrations should check the Standard plan at $12 per user per month billed annually, since Basic includes none of those.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: monday.com

Asana keeps tasks, subtasks, milestones and timelines in a calm layout that suits teams of 5 to 200 people. Native time tracking lets people log actual time against a task and compare it with the estimate, and the data feeds into project dashboards. Portfolios on the Advanced plan group related projects so managers can see status, dates and workload across a whole programme.

The Starter plan starts at $10.99 per user per month billed annually and adds timeline and Gantt views, dashboards, forms, custom fields and unlimited automations. The free Personal plan covers up to 2 users with unlimited tasks and projects. Teams that need portfolios, goals, workload and approvals should check the Advanced plan at $24.99 per user per month billed annually.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

Wrike suits teams that need a clear hierarchy of folders, projects and tasks, with approvals and proofing built into the workflow. Gantt charts, board views and table views show the same work in different shapes, and reports can show progress by project, person and period. The calendar and workload views help managers spot overloaded weeks before deadlines slip.

The Team plan starts at $10 per user per month billed annually and covers 2 to 15 users, with Gantt charts, dashboards and integrations with common business tools. The free plan covers up to 5 users with basic task and board features. Teams that need resource planning, budgeting and advanced reporting should check the Business plan at $25 per user per month billed annually.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Smartsheet presents work as sheets, grids, cards and Gantt charts, which suits teams that plan in rows and columns. Forms collect requests from people outside the team, and automated workflows can send alerts when a date changes or a task moves stage. Reports and dashboards pull rows from many sheets into one view, which helps when a programme spans several departments.

The Pro plan starts at $9 per user per month billed annually and includes Gantt views, 250 automation runs a month and 20 GB of storage, for 1 to 10 members. A 30-day free trial gives a team time to build a real plan and test the integrations. Teams that need resource management, unlimited automations and proofing should check the Business plan at $19 per user per month billed annually.

Price: $9 per user/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Teamwork is built around client work, with projects, milestones, tasks and time logs kept together. People can start a timer from a task or add time after the fact, and the logged hours connect to invoicing through integrations with QuickBooks and Xero. Project templates help agencies repeat the same delivery process for each new client, and the client view keeps external contacts informed without giving them full access.

The Basics plan starts at $9.99 per user per month billed annually, with a minimum of 3 seats, and covers project delivery, client organisation and billable time tracking. The free plan covers up to 5 users and 5 projects. Teams that need timesheets, workload planning, retainers and invoicing should check the Accelerate plan at $24.99 per user per month billed annually.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Notion combines pages, wikis, databases and tasks in one workspace, so a team can keep its briefs, meeting notes and project tracker in the same place. Databases can switch between table, board, timeline and calendar views, and templates cover roadmaps, sprint plans and content calendars. Comments and mentions keep discussion next to the work it refers to, which cuts down on separate chat threads.

The Plus plan starts at $10 per user per month billed annually and adds unlimited guests, 30-day page history and custom database automations. The free plan covers one person with unlimited pages and 10 guest collaborators. Teams that want full AI features, SAML single sign-on and 90-day history should check the Business plan at $20 per user per month billed annually.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: notion.com

Airtable works as a database with linked records, so a project can connect to clients, assets, budgets and people without copying the same names into four tabs. Views include grid, Kanban, calendar, timeline and Gantt, and Interface Designer builds simple dashboards for people who only need to view or update a few fields. Automations can move records, send alerts and update linked tables when a status changes.

The Team plan starts at $20 per user per month billed annually and covers 50,000 records per base and 25,000 automation runs a month. The free plan covers up to 5 editors and 1,000 records per base. Teams that pass 50,000 records in one base should check the Business plan at $45 per user per month billed annually, since it raises the cap to 125,000 records.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com

Zoho Projects covers task lists, milestones, Gantt charts, time tracking and budgets at a price most rivals cannot match. The timeline view shows task dependencies, and the blueprint feature can move work through a fixed set of stages with approvals at each step. Integrations with Zoho CRM, Zoho Books and Google Workspace help teams that already use those products keep data in one place.

The Premium plan starts at $4 per user per month billed annually and includes unlimited projects, Gantt charts, time tracking and workflow automation. The free plan covers up to 5 users and 3 projects with 5 GB of storage. Teams that need portfolios, critical path and custom roles should check the Enterprise plan at $9 per user per month billed annually.

Price: $4 per user/month (billed annually)

Free plan: Yes

Website: zoho.com

ProofHub charges one flat monthly fee for unlimited users, which changes the maths for teams that include many clients, contractors and part-time staff. Tasks, discussions, group chat, file proofing and time tracking sit in one project view, so a team can discuss a file, approve it and log time without opening another app. Custom roles control who can see each project, and reports show progress, workload and time by person.

The Essential plan costs $45 per month billed annually and covers unlimited users, 40 projects and 15 GB of storage. A 14-day free trial lets a team test the project structure before committing. Teams that need unlimited projects, custom workflows, white labelling and 100 GB of storage should check the Ultimate Control plan, which starts at $89 per month billed annually.

Price: $45 per month flat (billed annually)

Free plan: Free trial (14 days)

Website: proofhub.com