Best Creative Project Management Software for Video Teams

Monday gives a video team a visual board for every stage, from script to shoot to edit to delivery. Basic is $9 per seat each month on annual billing, Standard is $12, and Pro is $19. The free plan covers up to 2 seats, so a very small crew can test the boards. Standard adds timeline and Gantt views, automations, and guest access, which lets a team invite a client to view a board.

The strength is visibility. A producer can see every active shoot, its stage, and its owner on one dashboard, and automations can move a task when its status changes. Forms collect new briefs from clients, and work docs hold scripts and shot lists beside the tasks. That keeps the daily work in one place instead of spread across email.

The limit is price and plan gates. Time tracking sits on the Pro plan at $19, and the free plan covers only 2 seats, so a team of three or more must buy a plan. A crew that tracks billable hours should price Pro first, because time tracking is not part of Basic or Standard.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: monday.com

ClickUp packs the most into the lowest price in this guide. Core is $9 per user each month on annual billing, and Business is $17. The free plan covers tasks, docs, and whiteboards, so a small crew can run real work without spending anything. Business adds goals, portfolios, more automation, and advanced reporting, which suit a team that wants to track targets across productions.

The strength is consolidation. A video team can plan a shoot in docs, track it in tasks, set goals for the quarter, and sketch ideas on a whiteboard, all inside one tool. That cuts the number of logins a team needs and keeps the project plan beside the work.

The limit is storage and depth. The free plan allows 100 MB of storage, which fills fast when a team attaches video files. Goals and advanced reporting need Business, and proofing is lighter than the proofing in Wrike. A team that reviews large files every day should check the storage limits.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Asana suits a video team with several productions at once, because its portfolios collect every project into one view. Starter is $10.99 per user each month on annual billing, and Advanced is $24.99. The free plan covers up to 10 collaborators, so a small crew can start without cost. Advanced adds portfolios, goals, workload, and approvals, which help a producer see which editor is overloaded.

The strength is structure across productions. Each production can have its own project with its own tasks, files, and deadlines, while the producer watches progress in a portfolio. Goals can link a project to a team target, and the timeline view shows how productions overlap. Proofing on Advanced lets clients comment on a cut in place.

The limit is plan gates. The free plan caps at 10 collaborators, and workload, approvals, and proofing sit on Advanced at $24.99. A team that only needs task lists and timelines can stay on Starter, but a team that needs client approvals should budget for Advanced.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

Smartsheet suits a video team that plans in spreadsheets and wants a clear record of every change. Pro is $9 per member each month on annual billing, and Business is $19. There is no free plan for new signups, only a 30-day trial, so a crew should plan the trial around one real project. Business adds workload tracking, admin controls, and unlimited automations.

The strength is the sheet. A team can track pre-production, shooting schedules, and delivery dates in rows and columns that feel like a spreadsheet, with Gantt views and dashboards on top. Forms collect requests from staff or clients, and the activity log records who changed what and when.

The limit is review depth and the missing free plan. Proofing is lighter than Wrike, so a team that reviews cuts all day may miss pinned comments. At $19, Business costs twice what ClickUp Core costs. A team that only needs admin tracking can stay on Pro at $9, but a team that needs workload views should budget for Business.

Price: $9 per user/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Teamwork is built for teams that track time and bill for their work, which fits a video crew that charges clients by the hour or by the project. Basics is $9.99 per user each month on annual billing, and Accelerate is $24.99. The free plan covers up to 5 users, so a small crew can start without a card. Basics includes billable time tracking, while Accelerate adds timesheets, retainers, and client invoicing.

The strength is time and cost. A video team can track hours against tasks and turn them into a client invoice without leaving the tool. That closes the loop between the project plan and the money it earns, which matters when a crew bills by the hour.

The limit is templates and plan gates. Teamwork has fewer ready-made video templates than Asana or Monday, so a team may build its own project structure first. Timesheet approval and profitability reporting need higher plans, and the free plan caps at 5 users. For a crew that bills by the hour, the trade is worth it.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Notion is a flexible workspace of pages and databases, and a video team can shape it into a project hub, a scripts wiki, and a meeting notes system in one place. Plus is $10 per user each month on annual billing, or $12 billed monthly, and Business is $20, which adds SAML single sign-on, private team spaces, and full Notion AI. The free plan covers individuals well.

The strength is the wiki. A crew can keep scripts, shot lists, and past project notes beside the live work, so a new hire can find the context without asking around. Databases can act as a project list, with status, owner, and date in columns. That suits a team that lives in its reference material.

The limit is task depth. Notion has no built-in approvals, proofing, or workload view, and its task features are lighter than Asana or Monday. It works best as a knowledge hub beside a task tool, or as the main tool for a small crew that handles admin projects and pre-production.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: notion.com

Airtable is a database that looks like a spreadsheet, and a video team can use it to track projects, footage, and clients in linked tables. Team is $20 per seat each month on annual billing, or $24 billed monthly, and Business is $45, or $54 monthly. The free plan covers 1,000 records per base, so a small team can test it. Team raises the cap to 50,000 records per base and adds Gantt and Timeline views.

The strength is structure. A project can link to its client, its footage, and its editor, and views can show the same data as a grid, a calendar, a Gantt chart, or a Kanban board. Interface Builder lets a producer build a dashboard without asking a developer. That suits a team that tracks hundreds of clips across many productions.

The limit is price. At $20 per user, Airtable costs twice what Asana Starter or ClickUp Core cost, and it charges for everyone with edit access on at least one base. A team of 6 on Team pays $120 a month. It is worth it when the team needs a real footage database.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com