Best Free PM Software for Small Teams

ClickUp fits a small team that wants the most generous free plan in this guide, with unlimited tasks and members at no cost. The free plan covers unlimited tasks and members, with 100 MB of storage, so a team can run real projects before it spends anything. Core costs $9 per user per month billed annually and covers unlimited storage, unlimited integrations, and Gantt views. Business costs $17 per user per month billed annually and adds the full feature set, including advanced automations, time tracking, and more reporting.

The platform covers tasks, docs, goals, and dashboards, and the Gantt view shows the project plan with dates and owners. The trade off is setup time, because ClickUp has many options and a small team should set up one clear workflow rather than turn on every feature. The free plan is the best fit for a team that wants to test a full project tool without a trial clock.

For a small team that wants unlimited free tasks and members, ClickUp is a good fit.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Asana fits a small team that wants clean task lists, timelines, and calendars for free. The free plan covers up to 10 collaborators, with unlimited tasks, projects, and messages, so a team of ten can run real work before it spends anything. Starter costs $10.99 per user per month billed annually and covers timeline, calendar, and Gantt views, plus project templates and 250 automation actions a month. Advanced costs $24.99 per user per month billed annually and adds portfolios, workload views, and more reporting.

The platform is easy to learn, and the list view shows the work with dates, owners, and task links. The templates cover marketing, product, and operations work, and the mobile app keeps the team in touch with the plan. The gap is the free plan, because it has no Gantt view and no timeline view, so a team that needs those will move to Starter.

For a small team that wants a clean, easy tool with a free plan for ten people, Asana is a good fit.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

monday.com fits a small team that wants visual boards and is happy to start with two free seats. The free plan covers up to 2 seats, so a pair can run real work before it spends anything. The Basic plan at $9 per seat per month billed annually covers unlimited boards and docs, with 200 items per board. Standard at $12 per seat per month billed annually adds timeline and Gantt views, guest access, and 250 automation actions a month. Pro at $19 per seat per month billed annually adds private boards, dashboards, time tracking, and 25,000 automation actions a month.

The main cost to watch is the 3 seat minimum on entry plans, which means a team of two still buys three seats when it moves off the free plan. The templates cover marketing, sales, product, and operations work, and the board views make the plan easy to read. The trade off is the free limit, because two seats is the smallest free plan in this guide.

For a small team of two that wants visual boards for free, monday.com is a good fit.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: monday.com

Wrike fits a small team that wants folders, task lists, and a free plan in a tool that can grow with the team. The free plan covers task lists and basic boards, so a small team can start without a monthly charge. Team costs $10 per user per month billed annually and covers Gantt views, shared dashboards, and 2 GB of storage per user. Business costs $25 per user per month billed annually and adds the full feature set, including request forms, approvals, and more reporting.

The platform covers tasks, folders, projects, and dashboards, and the Gantt view shows the plan with dates and owners. The trade off is ease of use, because Wrike has more options than Trello, so a team should set up one clear folder structure before it invites everyone. The strength is growth, because the same tool can serve a team that grows from five to fifty.

For a small team that wants a free plan in a tool that can grow with it, Wrike is a good fit.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Teamwork fits a small team that does client work and needs tasks, time tracking, and invoicing, with a free plan for up to 5 users. The free plan covers up to 5 users and 5 projects, so a very small team can start without a monthly charge. Deliver costs $10.99 per user per month billed annually and covers unlimited projects, Gantt views, and time tracking. Grow costs $19.99 per user per month billed annually and adds more reporting, project templates, and integrations.

The platform covers tasks, milestones, time logs, and client portals, and the Gantt view shows the plan with dates and owners. The trade off is breadth, because Teamwork covers client work well but has fewer general project templates than monday.com. The strength is client billing, because time logs link to invoices in the same tool.

For a small team that does client work and wants a free plan for five people, Teamwork is a good fit.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Zoho Projects fits a small team that wants project tools for free, with the lowest cost step up in this guide. The free plan covers up to 5 users and 2 projects, so a very small team can start without a monthly charge. Premium costs $4 per user per month billed annually and covers Gantt views, time tracking, and 20 projects. Enterprise costs $9 per user per month billed annually and adds more projects and integrations. Ultimate costs $14 per user per month billed annually and adds the full feature set.

The platform covers tasks, milestones, Gantt views, time sheets, and issue tracking, and it links with other Zoho apps when a team already uses them. The trade off is the free limit, because two projects is the smallest project cap in this guide, so a team with more than two projects will move to Premium. The strength is price, because Premium at $4 a user is the cheapest entry in this guide.

For a small team that wants a free plan with the cheapest step up, Zoho Projects is a good fit.

Price: $4 per user/month (billed annually)

Free plan: Yes

Website: zoho.com

Notion fits a small team that wants docs, wikis, and tasks in one workspace for free. The free plan covers unlimited pages and blocks for a small team, so a team can build its whole workspace before it spends anything. Plus costs $10 per member per month billed annually and covers unlimited blocks, file uploads, and 30 day version history. Business costs $20 per member per month billed annually and adds the full feature set, including advanced permissions, SSO, and more reporting.

The platform covers pages, databases, boards, calendars, and timelines, and the templates cover project plans, meeting notes, and team wikis. The trade off is project depth, because Notion is a docs tool first, so a team that needs workload views or time tracking will pair it with a second tool. The strength is flexibility, because a team can shape the workspace to fit its own workflow.

For a small team that wants docs and tasks in one free workspace, Notion is a good fit.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.com