Best Gantt Chart Software for Event Planning Teams

Website: https://www.teamgantt.com

Best for: small event teams wanting one predictable flat bill and shareable timelines

Starting price: $59 per month flat

Free plan: Yes

Pros: flat monthly price with no per-user maths; shareable timelines and guest access for clients and vendors

Cons: Base is capped at 5 projects and 1 manager; a sixth live project forces Business from $120 per month

TeamGantt keeps the timeline at the center, which fits event planning well. Venue booking, vendor deadlines, rehearsal dates, and the show day itself sit on one chart, and dependencies show what slips when one date moves. The flat Base price of $59 per month covers the whole team, so a ten-person event crew pays the same as a three-person crew,

The trade-off is the project cap. Base allows five projects and one manager, so a team running six events at once must move to Business at $120 per month or archive finished events promptly. The free Personal plan covers one user, one project, and 40 tasks, which is enough to test the layout on a single small event.

Website: https://monday.com

Best for: visual event teams coordinating vendors, venues, and run sheets on boards

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: visual boards that non-technical staff learn fast; strong templates for events and vendor lists

Cons: Basic has no automations or integrations and no Gantt; Gantt needs Standard at $12 per seat/month (billed annually), plus a 3-seat minimum

monday.com works well for event teams that think in boards rather than lists. Each vendor, venue, and session can be a row with an owner, a status, and a date, and the Gantt view turns those rows into a timeline the whole team can read at a glance. The free plan covers up to two seats with three boards, which suits a two-person planning team testing the setup on one event.

The catch is the tier ladder. Basic at $9 per seat per month billed annually has no Gantt view, no automations, and no integrations, so an event team that needs timelines must pay for Standard at $12 per seat per month billed annually. Those tiers also carry a three-seat minimum and sell seats in fixed buckets, so a four-person team pays for five seats.

Website: https://asana.com

Best for: task-driven event teams adding timeline scheduling to structured checklists

Starting price: $10.99 per user/month (billed annually)

Free plan: Yes

Pros: clear task checklists with owners and due dates; Gantt included in the Starter tier

Cons: portfolios, workload, native time tracking, and approvals need Advanced at $24.99 per user/month (billed annually); the free plan covers only 2 users and has no Gantt view

Asana suits event teams that already work from checklists. Tasks cover venue walkthroughs, vendor confirmations, speaker briefs, and AV checks, each with an owner and a due date, and the Timeline view turns that checklist into a Gantt chart with dependencies. Starter at $10.99 per user per month billed annually includes the Gantt view, which is a fair entry point for a team that mainly needs scheduling plus task tracking.

Larger event programs that need portfolio views across many events, workload balancing across staff, or native time tracking must move to Advanced at $24.99 per user per month billed annually. The 30-day trial on the higher tiers gives enough time to run one real event through the system before deciding.

Website: https://www.smartsheet.com

Best for: spreadsheet-style event teams moving run sheets and vendor lists off spreadsheets

Starting price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Pros: familiar grid layout that spreadsheet users adopt fast; strong Gantt and reporting for multi-event programs

Cons: Pro is capped at 10 members and 250 automation runs per month; Timeline view and unlimited automations need Business at $19 per member/month (billed annually)

Smartsheet feels natural for event teams that live in spreadsheets. Run sheets, vendor lists, and budgets already look like grids, so moving them into Smartsheet keeps the format while adding owners, dates, dependencies, and a Gantt view. Pro at $9 per member per month billed annually is a modest entry price, and the 30-day trial needs no credit card, so a team can test it on a live event without a purchase order.

The limits matter for bigger programs. Pro caps at ten members and 250 automation runs per month, and the Timeline view with unlimited automations needs Business at $19 per member per month billed annually with a three-member minimum. Teams that run many events in parallel should check the member cap before they build their whole process around it.

Website: https://www.wrike.com

Best for: mid-size event teams needing Gantt plus approvals and request intake

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Gantt, dashboards, and request forms in one place; approvals and proofing for creative assets

Cons: Team is capped at 15 users; time tracking, workload, request forms, and proofing need Business at $25 per user/month (billed annually)

Wrike fits mid-size event teams that juggle many stakeholders. Request forms collect new event briefs, the Gantt view schedules the work, and approvals cover signage, programs, and sponsor assets before they go to print. Team at $10 per user per month billed annually covers teams of two to fifteen users,

The free plan is useful for a small core team, but it is limited to 200 active tasks, so a busy event program will outgrow it quickly. Time tracking, workload views, request forms, and proofing all need Business at $25 per user per month billed annually, which is a steep jump for a team that only wants one of those features.

Website: https://clickup.com

Best for: all-in-one event teams wanting Gantt, docs, chat, and time tracking in one workspace

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Gantt, docs, chat, and time tracking in one workspace; Free Forever plan with unlimited members

Cons: the whole workspace must upgrade, so all members are billed; AI is a separate add-on at $9 per user/month

ClickUp appeals to event teams that want one workspace instead of five tools. The Gantt view schedules the event, docs hold run sheets and vendor briefs, chat replaces side threads, and built-in time tracking records hours against each event. Core at $9 per user per month billed annually is competitive, and the Free Forever plan allows unlimited members with 60 MB of storage, which is generous for a small team.

The billing model needs attention. When the workspace upgrades, every member is billed, so adding volunteers or part-time staff raises the monthly cost directly. AI features are a separate add-on at $9 per user per month, which can double the per-seat cost for teams that want them. Teams should count every person who will hold a seat before they estimate the monthly bill.

Website: https://www.instagantt.com

Best for: Asana-based event teams needing a stronger Gantt layer on top of Asana

Starting price: $10 per month (billed annually)

Free plan: Yes

Pros: deep Gantt features like baselines and critical path; syncs with Asana so no work moves

Cons: standalone use is Gantt only with no native docs or time tracking; there is no mobile app

Instagantt is the specialist pick for teams that already run events in Asana. It syncs with Asana and adds the Gantt depth that Asana lacks, including baselines, critical path, and workload views, without forcing the team to move its tasks to a new system. Individual pricing at $10 per month billed annually covers one user, and Teams at $20 per month billed annually covers three collaborators, with $8 per extra collaborator.

The free plan is limited to Asana users on up to three projects with one user, which is enough to test the sync on a real event. Standalone use is Gantt only, with no native docs, no time tracking, and no mobile app, so it is not a full event platform on its own. Event teams that need Gantt depth and already live in Asana will get the most from it, while teams starting fresh may prefer a tool with broader features.

Website: https://ganttpro.com

Best for: budget-conscious event planners wanting pure Gantt power with dependencies, baselines, and critical path

Starting price: $7 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: low entry price for full Gantt features; dependencies, baselines, and critical path included

Cons: workload management, portfolios, budgets, and time tracking need Business at $17 per user/month (billed annually); single-user plans are annual only

GanttPRO is the cheapest way to get a serious Gantt chart for event planning. Core at $7 per user per month billed annually includes dependencies, baselines, and critical path, which are the features that matter when a venue date moves and ten tasks shift with it. The interface stays focused on the chart, so a planner can build a full event timeline in an afternoon without learning a wider project platform.

There is no free plan, only a 14-day trial with no credit card, so a team must pay after the trial to keep working. Workload management, portfolios, budgets, and time tracking need Business at $17 per user per month billed annually, and single-user plans are annual only. Teams that need capacity views across many events should budget for Business from the start.

Website: https://www.microsoft.com/en-my/microsoft-365/project/microsoft-project-licensing

Best for: Microsoft 365 event teams needing deep scheduling and resource management

Starting price: $10 per user/month (billed yearly)

Free plan: Free trial (1 month)

Pros: deep scheduling, baselines, and resource views; fits Microsoft 365 workflows and security rules

Cons: Plan 1 is web only with no desktop app; baselines and critical path need Planner and Project Plan 3 at $30 per user/month (billed yearly)

Microsoft Project is the heavyweight option for event teams inside Microsoft 365. Planner Plan 1 at $10 per user per month billed yearly gives web-based scheduling that plugs into Teams, SharePoint, and OneDrive, which suits corporate event teams that already live in that ecosystem.

The limits are real. Plan 1 is web only with no desktop app, and baselines, critical path, and the full desktop client need Planner and Project Plan 3 at $30 per user per month billed yearly. It also assumes a Microsoft 365 subscription, so the total cost is higher than the headline price for teams outside that ecosystem. For a corporate events team that needs strict scheduling and resource management, it is a solid fit. Smaller teams will find lighter tools faster to set up.

Website: https://www.teamwork.com

Best for: client-facing event teams tracking billable time, budgets, and profitability per event

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Gantt plus time tracking, budgets, and client billing per event; templates for repeat event formats

Cons: workload and capacity management need Accelerate at $24.99 per user/month (billed annually); advanced budgeting and profitability reports also need Accelerate

Teamwork.com suits agencies and event firms that bill clients per event. The Gantt view schedules the work, time tracking records hours against each event, and budgets show whether an event is still profitable before the show day. Basics at $9.99 per user per month billed annually has a three-user minimum, and the free Forever plan covers up to five users and five projects with 100 MB of storage.

The gap is capacity planning. Workload and capacity management, advanced budgeting, and profitability reports need Accelerate at $24.99 per user per month billed annually with a five-user minimum, so a growing agency should expect that jump. For client-facing event teams that need to prove margin per event, Teamwork.com connects the schedule to the money better than most Gantt-only tools.