Best Marketing Project Management Software for Teams

Monday is the most visual tool in this guide, and marketing teams like it because a campaign board reads like a status wall. Basic is $9 per seat each month on annual billing, or $12 billed monthly, Standard is $12 or $14, and Pro is $19 or $24. The free plan covers up to two seats, so a pair can try it before spending anything.

Standard is the real entry point, because Basic has no automations and no integrations, which removes the reason to pick Monday over a spreadsheet. Standard adds 250 automation and integration actions a month, Timeline and Gantt views, a calendar view, and guests. Pro adds time tracking, 25,000 actions a month, private boards, and formula columns.

The cost quirk is seat blocks. Monday requires a three-seat minimum on subscription plans, and seats above three come in groups of five, so a team of four buys five seats. A team of 10 on Standard pays $120 a month on annual billing. Check the seat math before the trial ends.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: monday.com

ClickUp packs the most into the lowest price in this guide. Core is $9 per user each month on annual billing, and Business is $17. The free plan covers tasks, docs, and whiteboards, so a small marketing team can run real work without spending anything. Business adds goals, portfolios, more automation, and advanced reporting.

The strength is consolidation. A marketing team can plan a campaign in docs, track it in tasks, set goals for the quarter, and sketch ideas on a whiteboard, all inside one tool. That cuts the number of logins a team needs, and it keeps the campaign plan beside the work instead of in a separate system.

The limit is the learning curve. ClickUp offers many views and settings, and a new team can spend the first week setting it up instead of doing the work. Start with one view, such as a board or a list, and add more only when the team asks for them.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Wrike is built for teams that take in work through requests and send creative work through review. Team is $10 per user each month on annual billing for 2 to 15 users, and Business is $25 for 5 to 200 users. Business and above are sold only as annual subscriptions, and Wrike publishes no monthly price. The free plan covers unlimited users with basic task management.

Business is the plan that matters for marketing. It adds proofing and approvals, request forms, time tracking, resource management, and templates, which are the tools a team uses to run campaigns at scale. Team adds Gantt charts and shareable dashboards, which suit a small team that is still finding its process.

The cost to watch is the five-seat minimum on Business, which sets a floor of $125 a month, or $1,500 a year. A team of three that wants proofing will pay for five seats. Check the seat count and the annual-only term before committing.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Smartsheet suits a marketing team that thinks in rows and columns. Pro is $9 per member each month on annual billing, or $12 billed monthly, for 1 to 10 members. Business is $19, or $24 monthly, for 3 or more members. There is no free plan for new signups since August 2024, but the 30-day trial asks for no card.

The layout is the appeal. A campaign plan in Smartsheet looks like a sheet, with dates, owners, and status in columns, and Gantt, board, and calendar views sit on top of the same data. Business adds the Timeline view, workload tracking, admin tools, unlimited automations, and 1 TB of storage, which are the tools a larger team needs.

The limits are the member caps and the add-on shelf. Pro stops at 10 members, so a team of 11 must buy Business, and Resource Management and Control Center are priced separately. A team that wants a simple planner will be happy on Pro, but a team that wants resource planning should price Business first.

Price: $9 per user/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Teamwork is built for teams that bill clients for their work, which fits a marketing team inside an agency or a services firm. Basics is $9.99 per user each month on annual billing, and Accelerate is $24.99. The free plan covers small teams, so a team can start without a card and move up when the work grows.

Time tracking and invoicing are the features that set Teamwork apart in this guide. A marketing team that charges by the hour, or by the project, can track time against tasks and turn it into an invoice without leaving the tool. That closes the loop between the campaign plan and the money it brings in.

The limit is template depth. Teamwork has fewer ready-made marketing templates than Asana or Monday, so a team may build its own campaign structure first. For a team that bills clients, the trade is worth it, because the billing features save more time than the templates would.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Notion is a flexible workspace of pages and databases, and a marketing team can shape it into a campaign hub, a content calendar, and a brand wiki in one place. Plus is $10 per user each month on annual billing, or $12 billed monthly, and Business is $20, which adds SAML single sign-on, private team spaces, and full Notion AI. The free plan covers individuals well.

The strength is the wiki. A marketing team can keep brand guides, messaging, and past campaign notes beside the live work, so a new hire can find the context without asking around. Databases can act as a content calendar, with status, owner, and date in columns, and views can switch between a table and a calendar.

The limit is task depth. Notion has no built-in approvals, proofing, or workload view, so a team that needs formal review steps must build them by hand. It works best as a knowledge hub beside a task tool, or as the main tool for a small team that values docs over process.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: notion.com

Airtable is a database that looks like a spreadsheet, and a marketing team can use it to track campaigns, assets, and content in linked tables. Team is $20 per seat each month on annual billing, or $24 billed monthly, and Business is $45, or $54 monthly. The free plan covers 1,000 records per base, so a small team can test it first.

The strength is structure. A campaign can link to its assets, its channels, and its owners, and views can show the same data as a grid, a calendar, a Gantt chart, or a Kanban board. Interface Builder lets a team lead build a dashboard for the campaign without asking a developer.

The limit is price. At $20 per user, Airtable costs twice what Asana Starter or ClickUp Core cost, and it charges for everyone with edit access on at least one base. A team of 10 on Team pays $200 a month. It is worth it when the team needs a real database, and not when a task list would do.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com