Best Online Project Management Software for Remote Teams

monday.com suits a remote team that wants a board anyone can read at a glance. Each item shows an owner, a status, and a due date, so a teammate in another time zone can open the board and see what is done, what is blocked, and who to ask. Automations move items between groups when a status changes, which keeps the board current without manual work from the team.

The first step up is Basic at $9 per seat per month billed annually, which adds unlimited viewers and more storage. The free Individual plan covers only 2 seats, so a team of three or more must move to Basic at once. Time tracking sits on the Pro plan at $19 per seat per month, so a remote team that bills by the hour should check that cost early, or look at Teamwork, which includes billable time on its first step up.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: monday.com

ClickUp suits a remote team that wants one workspace for tasks, docs, and chat. The free plan covers unlimited tasks and unlimited members, so a distributed team can add people in every time zone without a seat cap. Docs live next to tasks, which means a handoff note, a spec, and a task list sit in the same place, and a teammate who starts work hours later can read the full context without asking for it.

The first step up is Core at $9 per user per month billed annually, which adds unlimited storage, more integrations, and longer activity history. A remote team should check storage first, because the 100 MB cap on the free plan is the limit most teams hit. The range of views is wide, from Gantt to calendar to mind map, which suits teams that work in different ways, though a new user may need time to learn them all.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Trello suits a remote team that wants the simplest possible board. A card moves from one list to the next as work progresses, and each card can carry a due date, a checklist, and comments, so a teammate in another time zone can pick up exactly where the last person stopped. The free plan covers up to 10 collaborators and 10 boards per workspace, which fits a small distributed team working on a few projects.

The first step up is Standard at $5 per user per month billed annually, which removes the board limit and adds custom fields, unlimited storage, and more automation runs. A remote team should check the board cap before it commits, because a team that runs many projects at once will hit 10 boards fast. Trello has no Gantt view on the free plan, so a team that needs timelines should look at Asana or ClickUp instead.

Price: $5 per user/month (billed annually)

Free plan: Yes

Website: trello.com

Wrike suits a remote team that manages several workstreams and needs Gantt charts to see them. The Team plan at $10 per user per month billed annually adds Gantt charts, shareable dashboards, and calendars, while folders organise projects by product, client, or team. A remote manager can share a dashboard link with the team, so everyone sees the same progress view without joining a call.

The Team plan covers 2 to 15 users, which fits a remote team through its first hires, but a team that grows past 15 people must move to Business at $25 per user per month. Time tracking is missing from the Team plan, so a remote team that bills clients by the hour will need Business or a separate time tool. The free plan is a fair way to test the interface, but most remote teams will want the Gantt view that comes with Team.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Teamwork suits a remote team that does client work across time zones and needs to track billable time. The free plan covers up to 5 users and 5 projects, which fits a small distributed team that serves a few clients. Billable time tracking comes with the Basics plan at $9.99 per user per month billed annually, and clients can join projects for free, which keeps the seat count low when the team works with outside partners in other zones.

The Basics plan has a three seat minimum and a 300 project cap, so a very small team should check the minimum before it commits. Timesheets are missing from Basics, which means a remote team that needs formal timesheet approval will need Accelerate at $24.99 per user per month. A remote team that only needs task lists and billable time will find Basics a fair fit, while a team that needs capacity planning should look at the higher plans.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Notion suits a remote team that wants one workspace for docs, wikis, and tasks. The free plan covers unlimited pages and blocks for individuals, with boards, tables, and calendars for tracking work. A remote team can write its handbook, plan a launch, and track tasks in the same place, which suits a distributed team that does not want to manage several tools across time zones.

The first step up is Plus at $10 per member per month billed annually, which adds unlimited file uploads, longer page history, and more automation. Notion has no native time tracking, and it has no true Gantt view with dependencies on the free plan, so a team that needs strict project scheduling should pick a dedicated tool. A remote team that values written async updates as much as tasks will find Notion a strong fit.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.com

Basecamp suits a remote team that wants one flat monthly rate instead of a per person price. The plan costs $299 per month billed annually and covers unlimited users and unlimited projects, so a team of 30 remote workers pays the same as a team of 10. Message boards, schedules, to-dos, and file storage sit in one place, which means a remote team can replace several tools with one workspace.

Basecamp has no free plan, only a 30 day trial, so a team should test it with real work before it commits. The tool has fewer views than Asana or monday.com, with no Gantt chart and no workload view, so a team that needs detailed scheduling should look elsewhere. A remote team that values simple communication and a flat rate will find Basecamp a fair fit, especially once the team grows past 20 people.

Price: $299 per month (flat rate, billed annually)

Free plan: Free trial (30 days)

Website: basecamp.com