Best Project Management Apps for Teams Compared

Website: https://asana.com/

Best for: Structured projects with timelines and reporting

Starting price: $10.99 per user/month (billed annually)

Free plan: Yes

Pros: Unlimited free guests on Starter; Timeline, Gantt and dashboard views included on Starter

Cons: Free Personal plan caps at 2 users; seats sell in set increments, so a team can pay for seats nobody uses

Asana suits teams that run structured projects with clear owners and due dates. Starter adds Timeline and Gantt views, reporting dashboards, forms, custom fields and unlimited automations, plus unlimited free guests, which keeps client and contractor seats off the bill. The free Personal plan covers only 2 users, so a real team starts on Starter at $10.99 per user per month billed annually, or $13.49 billed monthly.

Advanced at $24.99 per user per month billed annually adds portfolios, goals, workload views and native time tracking. The main cost risk is seat increments: Asana sells seats in set steps, so a team of 7 may buy 10 seats. Set up a small pilot project first, agree on naming for tasks and custom fields, and check the workload view before rolling it out to the whole team.

Website: https://monday.com/

Best for: Visual boards for non-technical teams

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Colour-coded boards that new users pick up fast; Timeline and Gantt views on Standard

Cons: Basic has no automations or integrations; seats sell in fixed buckets, so a 7-person team pays for 10 seats

monday.com is the most visual option in this set, with colour-coded boards that non-technical teams pick up fast. Basic starts at $9 per seat per month billed annually, but it has no automations or integrations, so most teams need Standard at $12, which adds Timeline and Gantt views plus 250 automation and 250 integration actions a month. Pro at $19 adds time tracking, formula columns and private boards.

Every priced plan needs at least 3 seats, and seats sell in fixed buckets of 3, 5, 10, 15 and more, so a 7-person team pays for 10 seats. The free plan covers up to 2 seats, and a 14-day trial of Pro is offered. Check the seat bucket for your headcount before you budget, since the bucket, not the headcount, sets the bill.

Website: https://clickup.com/

Best for: All-in-one workspaces with docs, goals and chat

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Free Forever plan includes unlimited tasks and Kanban boards; Core adds unlimited Gantt charts and custom fields

Cons: The whole workspace is billed, so every member becomes a priced seat; plan names and prices changed during 2026

ClickUp packs tasks, docs, goals, chat and time tracking into one workspace, which suits teams that want fewer separate tools. The Free Forever plan costs nothing and includes unlimited tasks, Kanban boards, calendar view and sprint management. Core at $9 per user per month billed annually adds custom fields, unlimited storage, unlimited Gantt charts and 1,000 automations a month.

Business at $17 per user per month billed annually adds advanced dashboards, resource management, timesheets and private views. The catch is that ClickUp bills the whole workspace, so every member becomes a priced seat, and guest seats are limited on priced plans. ClickUp also changed its plan names and prices during 2026, so confirm the current figures at checkout.

Website: https://trello.com/

Best for: Simple Kanban boards for small teams

Starting price: $5 per user/month (billed annually)

Free plan: Yes

Pros: Lowest entry price in this set; free plan covers up to 10 collaborators and 10 boards

Cons: No built-in dependencies and no native time tracking; Calendar, Timeline and Dashboard views sit on Premium

Trello is the simplest tool in this set: cards on lists on boards, with checklists, due dates and members. The free plan covers up to 10 collaborators and 10 boards per workspace. Standard at $5 per user per month billed annually removes those caps and adds custom fields, advanced checklists, card mirroring and 1,000 automation runs a month.

Premium at $10 per user per month billed annually adds Calendar, Timeline, Table, Dashboard and Map views plus unlimited automation runs. Trello has no built-in dependencies and no native time tracking, so teams that need those will add other tools. Trello fits teams that want a light board and a low bill, and it falls short for teams that need workload planning or cross-project reporting.

Website: https://www.notion.com/

Best for: Docs, wikis and project databases in one place

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Guests are free; databases, subtasks and dependencies included on every plan

Cons: No native time tracking; full Notion AI sits on Business at $20 per member per month

Notion combines docs, wikis and databases, so a team can keep project plans, meeting notes and task lists in one workspace. The free plan works for one person and limits blocks once a second member joins. Plus at $10 per member per month billed annually adds unlimited blocks for teams, unlimited file uploads, 30 days of page history and custom forms.

Business at $20 per member per month billed annually adds full Notion AI, SAML single sign-on, private teamspaces and 90 days of page history. Guests are free, which helps when outside people only need to read a page. Notion has no native time tracking, and building a project system from databases takes setup time, so it fits teams that like to shape their own workspace and already live in docs.

Website: https://www.wrike.com/

Best for: Structured work with approvals, proofing and request forms

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Business adds request forms, time tracking, workload charts and proofing; free plan and 14-day trial offered

Cons: Team plan caps at 15 users, which can force an early move to Business at $25; seats sell in groups of five

Wrike is built for structured work with approvals, request forms and proofing, which suits marketing, creative and operations teams. The free plan covers basic task and project work. Team at $10 per user per month billed annually covers 2 to 15 users and adds Gantt charts, shareable dashboards and 50 automation actions per seat a month.

Business at $25 per user per month billed annually covers 5 to 200 users and adds request forms, time tracking, workload charts, proofing and approvals. Wrike sells seats in groups of five for accounts up to 30 seats, and Business and above are annual only. The Team plan cap of 15 users can force an early move to Business, so a growing team should price that step before signing up.

Website: https://www.teamwork.com/

Best for: Client work with billable time and invoicing

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Projects organised by client with billable time tracking; Accelerate adds workload planning and invoicing

Cons: Timesheets, workload planning and invoicing sit on Accelerate at $24.99; Basics needs at least 3 users

Teamwork is built for client work, with projects organised by client, billable time tracking and invoicing from logged time. The free plan covers up to 5 users and 5 projects. Basics at $9.99 per user per month billed annually needs at least 3 users and adds 300 projects, billable time tracking, 100 GB of storage and 5,000 automations a month.

Accelerate at $24.99 per user per month billed annually needs at least 5 users and adds intake forms, workload planning, time budgets, retainers and invoicing, plus HubSpot and QuickBooks connections. Timesheets and workload planning sit on Accelerate, so agencies that bill by the hour should budget for that tier. A 14-day free trial is offered on the priced plans.

Website: https://basecamp.com/

Best for: Flat-fee projects with chat, docs and schedules in one place

Starting price: $29 per month flat (Freelancer)

Free plan: Yes

Pros: Flat monthly fee with no per-user charges; every plan bundles message boards, to-dos, chat, docs and files

Cons: Project caps on the lower tiers; no Gantt view and no workload chart

Basecamp is the only tool here that charges a flat monthly fee instead of a per-user fee. Freelancer costs $29 a month for up to 5 users and 3 active projects. Pro costs $79 a month for up to 10 users and 8 projects, Pro Plus costs $99 for up to 15 users and 12 projects, and Pro Unlimited costs $199 a month billed annually for unlimited users and projects.

Every plan bundles message boards, to-do lists, schedules, docs, files and chat, so a team gets communication and project tracking in one place. The free plan covers 1 project and 3 users. Basecamp has no Gantt view and no workload chart, and the project caps on the lower tiers mean a busy team can outgrow Freelancer fast. It fits teams that want one calm place for projects and messages.