Best Project Management Software for Content Teams

Website: https://asana.com/

Best for: Editorial calendars and cross-team timelines

Starting price: $10.99 per user/month (billed annually)

Free plan: Yes

Pros: Timeline and calendar views make a publishing schedule easy to read; forms and templates standardise briefs and intake

Cons: Approvals, proofing, and portfolios need the Advanced plan at $24.99; the Personal plan is free for up to 2 users only

Asana fits content teams that publish on a schedule and need every writer, editor, designer, and reviewer working from the same calendar. The Starter plan at $10.99 per user a month billed annually includes timeline and Gantt views, dashboards, unlimited automations, forms, custom fields, and unlimited free guests. A brief can move from draft to edit to design to publish as a task with subtasks, due dates, and dependencies, and the calendar view shows the whole month at a glance.

The limit is approvals. Proofing and formal approval workflows sit on the Advanced plan at $24.99 per user a month, along with portfolios and goals. For a small team that approves work in comments and chat, Starter is enough. For a team that needs a recorded sign-off before anything goes live, the jump to Advanced is hard to avoid, so price the plan you actually need rather than the entry price.

Website: https://monday.com/

Best for: Visual content pipelines and status boards

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Boards show every article, owner, and deadline in one view; Standard adds timeline, Gantt, and calendar views

Cons: Basic has no automations or integrations; time tracking only arrives on Pro at $19 per seat a month

monday.com suits content teams that think in pipelines: idea, brief, draft, edit, design, publish. Each article is a row, each stage is a status column, and the board shows the whole pipeline at a glance. The Basic plan at $9 per seat a month billed annually covers unlimited items and docs, but it has no automations or integrations, which limits how much of the workflow it can run on its own.

Standard at $12 per seat a month is the practical entry point, adding timeline and Gantt views, guest access, and 250 automation and integration actions a month. Pro at $19 adds time tracking, private boards, and 25,000 automation actions. Seats are sold in buckets starting at 3, so a team of 4 pays for 5 seats, and the free plan caps at 2 seats, which makes it a trial rather than a working plan for a real team.

Website: https://clickup.com/

Best for: Docs, tasks, and goals in one workspace

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Docs, whiteboards, and tasks share one workspace, so briefs live next to the work; Core adds unlimited storage and 1,000 automations a month

Cons: The feature count can overwhelm new users; Business at $17 is the first plan with guest seats and advanced reporting

ClickUp is a strong pick for content teams that want briefs, drafts, tasks, and goals in one place instead of four separate tools. Docs can hold the brief, the outline, and the draft, while tasks carry the deadline, the owner, and the review steps. The Core plan at $9 per user a month billed annually adds unlimited storage, custom fields, goals, and 1,000 automation actions a month, plus a monthly allowance of AI credits that can help with outlines and summaries.

The free plan covers small teams with 100 MB of storage and 100 automation actions a month, which is enough to test the workflow. The step to Business at $17 per user a month adds guest seats, advanced reporting, 10,000 automations, and private docs, which matters when freelancers and clients need access without seeing everything. The interface is dense, so allow a week for the team to settle in.

Website: https://www.wrike.com/

Best for: Approvals, proofing, and structured editorial work

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Proofing and approvals are built into Business; Gantt charts and shareable dashboards come with the Team plan

Cons: Team stops at 15 users, pushing growing teams to Business at $25; seats are sold in bundles of 5, 10, or 25

Wrike fits content teams that need a formal review chain. A draft can be routed to an editor, then to a designer, then to a client or legal reviewer, with proofing tools that mark up images and documents in place. The Team plan at $10 per user a month covers 2 to 15 users with Gantt charts, dashboards, and calendars, but proofing and approvals need Business at $25 per user a month.

That plan also adds request forms, baselines, critical path, workload, and time tracking, which turns Wrike into a full editorial operations tool. The free plan has unlimited users but only 200 active tasks, so it works as a trial. The 15-user cap on Team is the main trap: a content team that grows past 15 people must move everyone to Business, more than doubling the per-seat price in one step.

Website: https://www.notion.com/

Best for: Content wikis, briefs, and research libraries

Starting price: $10 per member/month (billed annually)

Free plan: Yes

Pros: Pages, databases, and docs combine into a single content hub; Plus adds unlimited blocks, 30-day history, and custom forms

Cons: No native Gantt or workload views on Plus; full AI features need the Business plan at $20 per member a month

Notion is the best fit in this list for content teams that manage knowledge as much as tasks. Briefs, style guides, research notes, and published articles can live in linked databases, with views for the editorial calendar, the asset library, and the review queue. The Plus plan at $10 per member a month billed annually removes the block limit, adds 30-day page history, unlimited file uploads, and custom forms and sites.

The trade-off is project structure. Notion has no native Gantt chart or workload view, and its timeline view is a database view rather than a full planning tool. Teams that need strict deadlines and dependencies will feel that gap. Full AI features, including agents and meeting notes, need Business at $20 per member a month, and SAML SSO starts there too. The free plan is genuinely usable for one person, with a 1,000-block cap once a second member joins.

Website: https://www.airtable.com/

Best for: Content databases, asset tracking, and calendars

Starting price: $20 per user/month (billed annually)

Free plan: Yes

Pros: Bases track articles, assets, channels, and owners in linked tables; Team includes Gantt, timeline, and calendar views

Cons: $20 per user a month is the highest entry price in this list; commenters count as billable seats on the Team plan

Airtable suits content teams that run on data: a base for articles, a base for assets, a base for channels, all linked so one change updates every view. The Team plan at $20 per user a month billed annually includes 50,000 records per base, 20 GB of attachment space per base, Gantt and timeline views, extensions, and 25,000 automation runs a month. The free plan covers small libraries with 1,000 records per base.

The cost needs care. On Team, anyone with comment access counts as a billable seat, which can push the bill up fast when reviewers and stakeholders join. Business at $45 per user a month fixes that by making commenters free, but it more than doubles the price. Airtable is worth it when the content library is large and structured; for a simple editorial calendar, a cheaper task tool will do the same job.

Website: https://www.teamwork.com/

Best for: Client-facing content delivery and billing

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Billable time tracking is built in from Basics; client records, projects, and milestones sit in one workspace

Cons: Timesheets and workload planning need Accelerate at $24.99; the free plan caps at 5 users and 5 projects

Teamwork fits content teams that deliver work for clients and bill for it, such as agencies and in-house studios with external customers. Projects carry client records, task lists, milestones, and time logs in one place, so the team can see what was promised, what is done, and what has been billed. The Basics plan at $9.99 per user a month billed annually covers project delivery and billable time tracking, with a 3-seat minimum.

Accelerate at $24.99 adds timesheets, workload planning, retainers and time budgets, smart intake forms, and invoices raised from logged time. That is the plan for teams running several client accounts at once. The free plan is small, capped at 5 users and 5 projects, so it works as a trial. Content teams that do not bill clients will find cheaper tools with better editorial views, but for client work the billing depth is hard to match.

Website: https://www.smartsheet.com/

Best for: Grid-based editorial planning and tracking

Starting price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Pros: Sheets, Gantt, board, and calendar views share the same data; unlimited free contributors can view, comment, and attach files

Cons: No free plan for new signups, only a 30-day trial; Pro caps at 10 members, so larger teams must move to Business at $19

Smartsheet works for content teams that plan in spreadsheets and want the same data shown as a grid, a Gantt chart, a board, or a calendar. Each article is a row with columns for owner, due date, channel, status, and word count, and forms collect new pitches straight into the sheet. The Pro plan at $9 per member a month billed annually includes unlimited sheets, forms, reports, 250 automations a month, and 20 GB of storage.

The limits are the member caps and the missing free plan. Pro stops at 10 members, and Business at $19 per member a month is needed past that, with a 3-member minimum. Unlimited free contributors can view and comment without a licence, which keeps freelancers and stakeholders in the loop at no extra cost. There is no native proofing or approval chain, so teams that need formal sign-off should look at Wrike or Asana Advanced.