Best Project Management Software for Healthcare Teams

Website: https://asana.com

Best for: Teams that want timelines, dashboards and guests

Starting price: $10.99 per user/month (billed annually)

Free plan: Yes

Pros: Timeline and Gantt views with reporting dashboards and unlimited free guests on Starter; Advanced adds portfolios, Goals, workload and native time tracking

Cons: Free plan caps at 2 users, so any real team must subscribe; native time tracking only starts on Advanced, and HIPAA cover is only on Enterprise+

Asana is the most widely used tool in this set, and its Starter plan costs $10.99 per user per month on annual billing, or $13.49 when billed monthly, with Advanced at $24.99 and Enterprise and Enterprise+ on quote only. Starter includes Timeline and Gantt views, reporting dashboards, unlimited automations and unlimited free guests. Advanced adds portfolios, Goals, workload and resource management, approvals and proofing, and native time tracking.

The free Personal plan caps at 2 users, with unlimited tasks and projects, and a 30-day trial of the subscription features needs no credit card. The compliance limit matters most here: HIPAA compliance with a signed business associate agreement is only on Enterprise+, which is quote only, and Asana says protected health information must not be put in any free version. A healthcare team that handles patient data should not plan on the entry plans.

Website: https://monday.com

Best for: Teams that want visual boards and guest access

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Visual boards with Timeline, Gantt and Calendar views and guest access from Standard; Pro adds time tracking, private boards and workload view

Cons: Subscription plans have a 3-seat minimum and are sold in seat buckets, so a 4-person team pays for 5 seats; HIPAA cover is Enterprise only

Monday.com starts at $9 per seat per month on annual billing for Basic, or $12 when billed monthly, with Standard at $12 and Pro at $19 on annual billing, and Enterprise on quote only. The free plan costs nothing for up to 2 seats, with 3 boards, 3 Docs and 500 MB of storage, and a 14-day trial of the Pro plan needs no credit card. Visual boards with Timeline, Gantt and Calendar views come with guest access from Standard, while Pro adds time tracking, private boards and docs, workload view, and 25,000 automation and integration actions a month.

The seat rules change the cost. Subscription plans have a 3-seat minimum and are sold in seat buckets of 3, then multiples of 5, so a 4-person team pays for 5 seats, and Basic has no automations or integrations. HIPAA compliance with a business associate agreement is Enterprise only, and the agreement does not cover third-party apps connected to a board, so a team that connects other tools must check each one separately.

Website: https://clickup.com

Best for: Teams that want a free plan with unlimited tasks

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Free Forever includes unlimited tasks, members, Docs, Kanban, Calendar, sprint management and time tracking; Business adds advanced dashboards and resource management

Cons: Free plan storage is only 60 MB for the whole workspace; HIPAA and business associate agreement cover is Enterprise only, and AI is a separate charge

ClickUp has the most generous free plan in this set. Free Forever costs nothing and includes unlimited tasks, members, Docs, Kanban, Calendar, sprint management and time tracking, though storage is only 60 MB for the whole workspace and only 1 form is included. Core costs $9 per user per month on annual billing, with a regular price of $12 struck through, and Business costs $17 on annual billing, with a regular price of $25 struck through. Business adds advanced dashboards, 10,000 automations a month, resource management, Timesheets, Google single sign-on and private views, and Max costs $100 on annual billing.

The catch is that ClickUp is mid-transition to new plan names, so older guides still show Unlimited at $7 and Business at $12. HIPAA and business associate agreement cover is Enterprise only, which is custom priced, and AI is a separate per-user pooled charge on top of seat prices. A healthcare team should confirm the current plan names and the Enterprise quote before it budgets.

Website: https://www.smartsheet.com

Best for: Teams that want a spreadsheet-style grid

Starting price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Pros: Familiar spreadsheet-style grid with forms, dashboards, reports and automations; Unlimited free Contributors on subscription plans and unlimited free Guests on Business

Cons: No free plan, only a 30-day trial; Pro is capped at 10 Members and 250 automation runs a month, and HIPAA is Enterprise only

Smartsheet suits teams that live in spreadsheets and want that layout with project features on top. Pro costs $9 per Member per month on annual billing, or $12 monthly, and Business costs $19 on annual billing, or $24 monthly, with Enterprise and Advanced Work Management on quote only. The familiar grid comes with forms, dashboards, reports and automations, and free Contributors can view, comment and attach.

There is no free plan for new signups since 28 August 2024, only a 30-day free trial with no credit card required. Pro is capped at 10 Members, 250 automation runs a month and 20 GB of storage, so a growing team is forced to Business at $19. HIPAA is Enterprise only, and Smartsheet own help page lists Trials, Pro and Business as ineligible for protected health information, with a signed business associate agreement required before any patient data is uploaded.

Website: https://www.wrike.com

Best for: Teams that want Gantt charts and dashboards

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Interactive Gantt charts, shareable dashboards, custom fields and workflows on Team; Business adds time tracking, resource planning and workload charts

Cons: Team has no time tracking, workload charts or resource planning; seats are sold in groups of 5, so a 6-person team pays for 10

Wrike Team costs $10 per user per month on annual billing for 2 to 15 users, and Business costs $25 on annual billing for 5 to 200 users, with Pinnacle and Apex on quote only, and no monthly rate published. Team includes interactive Gantt charts, shareable dashboards, custom fields and workflows. Business adds time tracking, resource and capacity planning, workload charts, request forms, proofing and approvals. The free plan costs nothing, with unlimited users, 2 GB of storage per account and 200 active tasks, and a 14-day trial needs no credit card.

The limits are the seat groups and the missing features on Team. Team has no time tracking, workload charts or resource planning, so a team that needs capacity planning must subscribe to Business at $25. Seats are sold in groups of 5 up to 30 seats, so a 6-person team pays for 10, and Whiteboard is a $15 per user per month add-on. Wrike will sign a business associate agreement, though the plan tier is not stated publicly in the sources checked, so a buyer should confirm the tier in writing.

Website: https://www.teamwork.com

Best for: Teams that bill time and track project health

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Billable time tracking and project health reports on Basics, with free client users; Accelerate adds workload and capacity planning, time budgets and invoicing

Cons: Basics has no timesheets, workload planning, intake forms or invoicing; no HIPAA business associate agreement was found on Teamwork.com own pages

Teamwork Basics costs $9.99 per user per month on annual billing, or $13.99 monthly, and Accelerate costs $24.99 on annual billing, or $29.99 monthly, with Optimize and Enterprise on quote only. Basics includes billable time tracking and project health reports, with free client users. Accelerate adds workload and capacity planning, time budgets and retainers, and invoices built from logged time, plus HubSpot and QuickBooks connections. The free plan costs nothing for up to 5 users and 5 projects, with 100 MB of storage and 100 automations, and a 14-day trial of the subscription plans needs no card.

The compliance gap is the main risk. No HIPAA business associate agreement was found on Teamwork.com own pricing or plan pages, where every plan lists SOC 2 only, so a healthcare team should not put protected health information in it without written confirmation from the vendor. Basics also has no timesheets, workload planning, intake forms or invoicing, so the real cost for a billing healthcare team is Accelerate at $24.99 with a 5-user minimum, and timesheet approval and financial budgets need the quote-only Optimize plan.

Website: https://www.zoho.com/projects

Best for: Small teams that want the lowest entry price

Starting price: $4 per user/month (billed annually)

Free plan: Yes

Pros: Cheapest entry in this set at $4, with unlimited projects, time logs and Gantt charts on Premium; Deep integration with Zoho CRM, Books, Desk and Meeting

Cons: Free plan allows only 3 projects and 5 GB; single sign-on, custom roles and portfolio dashboard are Enterprise-only, and the HIPAA agreement covers only named services

Zoho Projects is the cheapest entry in this set. Premium costs $4 per user per month on annual billing, or $5 monthly, with Enterprise at $9 and Ultimate at $14 on annual billing. Premium includes unlimited projects, time logs and timesheets, Gantt charts and Zia AI features, and the platform integrates with Zoho CRM, Books, Desk and Meeting. The free plan costs nothing for up to 5 users, with 3 projects, 5 GB of storage and 50 workflow-action executions a month, and a 15-day trial of any subscription plan needs no credit card.

The limits sit in the higher tiers. Single sign-on, custom roles and profiles, portfolio dashboard, critical path and baselines are Enterprise-only at $9. Zoho HIPAA business associate agreement is available on request by email and covers only the specific services named in the agreement, so a healthcare team must confirm in writing that Projects is covered before it uploads patient data. A team that needs single sign-on should budget for Enterprise rather than Premium.

No tool here offers HIPAA cover on its entry plan. A team that handles protected health information should budget for the Enterprise tier or get written confirmation of cover first.