Best Project Management Software for Nonprofits

Website: https://asana.com

Best for: Structured programs and grant tracking

Starting price: $10.99 per user/month (billed annually)

Free plan: Yes

Pros: Clear task ownership; strong templates and portfolios

Cons: Native time tracking needs the Advanced plan; proofing sits on higher tiers

Asana fits a nonprofit that runs repeatable programs, such as a food bank with weekly distributions or a charity with an annual grant cycle. Templates carry the process, the timeline view shows how each step depends on the last, and portfolios group projects by program or funder, so a director can check the health of every live program in one place. Status updates keep the board informed without a meeting per program, and forms collect volunteer applications or beneficiary referrals in a consistent format.

The Starter plan costs $10.99 per user per month on annual billing, and eligible nonprofits can apply for a 50% discount, which brings Starter to about $5.50 per user per month. The free Personal plan covers up to 2 users, which suits a very small charity. Native time tracking and proofing need the Advanced plan at $24.99 per user per month, or about $12.50 with the discount, so a nonprofit that approves materials daily should check that cost before choosing Asana for creative work.

Website: https://monday.com

Best for: Visual program boards and dashboards

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Flexible boards and views; strong dashboards

Cons: Time tracking needs the Standard plan; priced plans need at least 3 seats

monday.com suits a nonprofit that thinks in boards, with one board per program, one per grant and one per event. Status columns show where each grant application or volunteer shift sits, the timeline view shows the month ahead, and dashboards roll up open work across programs without opening each board one by one. Guest access lets volunteers and board members view progress without a full seat, which keeps the bill down when many people need a window into the work.

The Basic plan costs $9 per seat per month on annual billing and covers unlimited boards, docs and templates, but it caps automations at 250 actions a month and leaves time tracking to Standard at $12 per seat per month. The free plan covers up to 2 seats, and priced plans need at least 3 seats, so a solo coordinator pays $27 a month from the start. Ask monday.com about nonprofit pricing when you request a quote, because the list price is only the starting point.

Website: https://clickup.com

Best for: One workspace for tasks, docs and goals

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Many views and built in docs; generous free plan

Cons: The interface can feel crowded; free plan storage caps at 100 MB

ClickUp packs tasks, docs, whiteboards and goals into one workspace, which suits a nonprofit that wants fewer subscriptions. A grant can hold the application in a doc, the tasks on a board and the reporting deadline on a calendar, while custom fields track funder, amount, deadline and status. Goals with targets let a team track fundraising progress next to the daily task list, and the dashboard shows overdue work and workload by person across all programs at once.

The Core plan costs $9 per user per month on annual billing and adds unlimited storage, unlimited integrations and Gantt charts to a free plan that already covers unlimited tasks and members. The interface packs many features into every screen, so new users should expect a few days of learning before it feels fast. The free plan storage cap of 100 MB means a team that attaches large reports or photos will outgrow it quickly, so check file sizes before relying on the free tier.

Website: https://www.notion.com

Best for: Docs, wiki and projects in one place

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Flexible pages and databases; large template gallery

Cons: No native time tracking; offline access is limited

Notion suits a nonprofit whose work starts as documents: grant applications, policy handbooks, volunteer guides and board papers. A page can hold the grant narrative, the task database and the reporting checklist at once, and the database views turn the same tasks into a board, a calendar or a table. Templates cover fundraising, volunteer onboarding and event planning, and the free plan is generous enough that many small charities never pay for it.

The free plan covers unlimited pages and blocks for individual use, with file uploads up to 5 MB each. Plus costs $10 per user per month on annual billing, and eligible nonprofits can apply for a 50% discount, which brings Plus to $5 per user per month. There is no native time tracking at any tier, and offline access is limited, so a team that bills hours or works without internet often pairs Notion with a separate time tool.

Website: https://airtable.com

Best for: Grant, donor and volunteer databases

Starting price: $20 per seat/month (billed annually)

Free plan: Yes

Pros: Database views for grants and donors; strong automations

Cons: Highest starting price here; per seat cost adds up fast

Airtable is a database that looks like a spreadsheet, which makes it the strongest tool here for tracking grants, donors and volunteers as records rather than tasks. A grants base can hold funder, amount, deadline, status and report date, with views that show only the grants due this month or only the ones awaiting a report. Automations send reminders before a deadline, and interfaces build a simple dashboard for the board without a separate reporting tool.

The Team plan costs $20 per seat per month on annual billing, which is the highest starting price in this guide, and eligible nonprofits can apply for a 50% discount, which brings Team to $10 per seat per month. The free plan covers up to 5 creators with 1,000 records per base, which is enough for a small grants list. Airtable is a database first and a task manager second, so a team that mainly needs task lists should look at Asana or ClickUp instead.

Website: https://www.wrike.com

Best for: Approvals and work requests

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Strong approval workflows; request forms capture briefs

Cons: Time tracking needs the Pinnacle plan; Team plan caps at 15 users

Wrike suits a nonprofit where approvals are formal, such as a charity that needs a recorded sign off on grant reports, press releases or safeguarding documents. Request forms capture each brief in the same format, approvals route the work to the right manager, and the audit trail shows who approved what and when. Blueprints repeat a proven process for each new grant or event, and proofing tools let reviewers mark up documents inside the task.

The Team plan costs $10 per user per month on annual billing for 2 to 15 users, with Gantt charts, automations and 2 GB of storage per user. Time tracking only arrives on the Pinnacle plan, the top tier, so a team that logs hours per grant needs the highest plan or a separate timer. The free plan covers basic task management with unlimited viewers, which is a fair way to test the approval flow before committing to a priced plan.

Website: https://www.teamwork.com

Best for: Project tracking with time and billing

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Time tracking included on every plan; client portal

Cons: Free plan allows only 2 projects; reporting is basic on Basics

Teamwork suits a nonprofit that delivers services to clients or beneficiaries and needs to track time against each project, such as a legal aid clinic or a training provider. Time tracking sits on every plan, so staff can log hours against a grant funded project without an add on, and the workload view shows who is overbooked before a new case lands. Clients or partners can comment and approve work in a portal, which keeps feedback attached to the task instead of scattered across email.

The Basics plan costs $9.99 per user per month on annual billing and covers unlimited projects, task lists, milestones and time tracking. The free plan covers up to 5 users but only 2 projects, so it works as a trial rather than a home for an active charity. Reporting improves on the Accelerate plan at $24.99 per user per month, which is the tier a growing nonprofit usually needs once it manages more than a handful of programs at once.

Website: https://www.smartsheet.com

Best for: Schedules, grids and board reports

Starting price: $9 per member/month (billed annually)

Free plan: No

Pros: Grid, Gantt, card and calendar views; familiar spreadsheet feel

Cons: No free plan; reporting needs the Business plan for depth

Smartsheet feels like a spreadsheet with project management built in, which suits program managers who already plan in grids. A grant schedule can hold funder, amount, deadline and status in rows, with dependencies linking each step to the next, and the Gantt view shows the whole plan at a glance. Forms collect volunteer sign ups or beneficiary referrals, and reports roll up late tasks across programs without manual copying.

The Pro plan costs $9 per member per month on annual billing for 1 to 10 members, or $12 billed monthly, and Business costs $19 per member per month. There is no free plan, only a 30 day trial, so a nonprofit should use the trial with a real grant schedule. Deeper reporting sits on the Business plan, which is the tier a charity usually needs once the board asks for regular program reports.

Website: https://hive.com

Best for: Low cost planning and volunteer scheduling

Starting price: $5 per user/month (billed annually)

Free plan: Yes

Pros: Lowest starting price here; clean resourcing views

Cons: Timesheets and resourcing cost extra as add ons; limited reporting

Hive is the cheapest way into a proper workspace, with the Starter plan at $5 per user per month on annual billing and a free plan that covers up to 10 members, which fits a small charity with a handful of staff and volunteers. The layout is simple: projects, tasks, calendar and a resourcing view that shows who is free next week, which suits volunteer scheduling. Timesheets and deeper resourcing are available as add ons, so a charity can start cheap and add only the pieces it needs.

The add on model is also the main thing to watch. Timesheets and resourcing each cost $5 to $8 per user per month on top of the base plan, so a team that needs both can end up near $20 per user per month, which erases the price advantage over monday.com or ClickUp. Check the real cost for your feature list before choosing Hive on price alone, and confirm that volunteer guests can view their shifts without a full seat.