Best Project Management Software for Property Teams

Website: https://www.monday.com/

Best for: Visual boards for leasing and maintenance

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Clear visual boards for units, leases, and repairs; Wide range of templates and views

Cons: Basic plan has no automations or integrations; Minimum of 3 seats on monthly plans

monday.com gives property teams a board for each building or portfolio, with columns for unit number, lease end date, maintenance status, and vendor. Timeline views help plan turnovers, and the mobile app lets a field worker update a task on site.

The trade off is the entry plan. Basic costs $9 per user per month billed annually, but it leaves out automations and integrations, so a team that wants automatic alerts needs Standard at $12 per user per month billed annually. The 3 seat minimum sets the smallest monthly bill at $27 on Basic. For a team of 5 to 15 people that likes visual planning, monday.com is a strong fit, and the free plan works for a short trial.

Website: https://asana.com/

Best for: Structured timelines for turnovers

Starting price: $10.99 per user/month (billed annually)

Free plan: Yes

Pros: Timeline and Gantt views for turnover schedules; Unlimited free guests for owners and vendors

Cons: Portfolios and workload need the Advanced plan; Resource planning at scale needs Enterprise

Asana suits a property company that runs the same turnover checklist again and again. A team can build a template with tasks for inspection, cleaning, painting, repairs, and final walkthrough, then copy it for each unit that turns over. Dependencies show which step must finish before the next one starts, and the timeline view shows where a delay will push back the next move in date.

Starter costs $10.99 per user per month billed annually and adds timeline and Gantt views, dashboards, forms, custom fields, and unlimited automations. The free Personal plan covers up to 2 users, which is enough for a solo manager to test the layout. The main limit is that portfolios, goals, workload, approvals, and native time tracking sit on Advanced at $24.99 per user per month billed annually, which a multi building office will feel sooner than a single site team.

Website: https://clickup.com/

Best for: Low cost all in one workspace

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Low starting price with generous free plan; Docs, goals, time tracking, and chat in one place

Cons: Wide feature set takes time to set up well; Business plan needed for timesheets and dashboards

ClickUp is the value pick in this group. Core costs $9 per user per month billed annually and includes unlimited storage, custom fields, unlimited Gantt charts, unlimited forms, goals, and 1,000 automations a month. The free Forever plan covers unlimited tasks and members, so a small team can run real work on it before it spends anything.

The risk is setup. ClickUp offers so many views and options that a team can spend days configuring it and still have a messy workspace. A manager should pick one structure, such as one space per building and one list per workflow, and keep it fixed for the first month. Business at $17 per user per month billed annually adds advanced dashboards, timesheets, resource management, and private views.

Website: https://www.smartsheet.com/

Best for: Spreadsheet style tracking for portfolios

Starting price: $9 per user/month (billed annually)

Free plan: Free trial (30 days)

Pros: Familiar grid layout for rent rolls and work orders; Strong forms and automated alerts

Cons: Pro plan caps at 10 members and 250 automations a month; No free plan, only a 30 day trial

Smartsheet feels familiar to any property manager who already runs a portfolio in a spreadsheet. Rows can hold units, tenants, lease dates, and repair costs, while columns, filters, and reports turn that grid into a working system. The grid, Gantt, board, and calendar views give each role a layout that fits its work.

Pro costs $9 per user per month billed annually, or $12 billed monthly, and covers 1 to 10 members with 20 GB of storage and 250 automation runs a month. Business costs $19 per user per month billed annually, or $24 billed monthly, and needs at least 3 members. It removes the automation cap and adds 1 TB of storage, timeline view, workload tracking, and admin tools. There is no free plan for new signups, only a 30 day trial.

Website: https://www.wrike.com/

Best for: Request forms and approvals

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Request forms turn tenant reports into tracked tasks; Proofing and approvals for vendor work

Cons: Team plan caps at 15 users; Business plan and above are annual only

Wrike fits a property company that gets a steady flow of requests and needs each one logged, assigned, and closed with a record. A tenant can submit a maintenance request through a form, and Wrike turns it into a task with the unit, the issue, and the priority already filled in. Gantt charts and shareable dashboards show the whole portfolio schedule in one place.

Team costs $10 per user per month billed annually and covers 2 to 15 users, with Gantt charts, dashboards, custom fields, and 200 automations a month. Business costs $25 per user per month billed annually and covers 5 to 200 users, adding request forms, time tracking, resource management, approvals, and proofing. The free plan covers basic task work. The main limits are the 15 user cap on Team and the fact that Business is sold only as an annual subscription.

Website: https://buildertrend.com/

Best for: Construction and renovation projects

Starting price: quote only

Free plan: No

Pros: Built for builders with schedules, daily logs, and client portal; Unlimited users and projects on every plan

Cons: No published price, so budgeting needs a sales quote; Aimed at builders rather than day to day leasing

Buildertrend is not a general task tool. It is built for home builders, remodelers, and specialty contractors, which makes it a good fit for a property company that also runs renovations, unit rebuilds, or new construction. Unlimited users and unlimited projects mean the whole team, plus vendors, can work in the same place.

The vendor does not publish a price. Its pricing page asks for builder type and annual construction volume, then offers a custom quote, so a property company must talk to sales before it can set a budget. Third party reports put past tiers near $339 to $829 a month billed annually, but those figures are not a live price list and should not be used for a budget. There is no free plan. Buildertrend makes sense only when renovation work is a large part of the business.

Website: https://www.procore.com/

Best for: Large capital and renovation programs

Starting price: quote only

Free plan: No

Pros: Deep tools for drawings, RFIs, budgets, and change orders; Unlimited users, data, and support on annual contracts

Cons: No published price and annual contracts only; Far more tool than a small portfolio needs

Procore is the heavyweight option in this list, built for owners, general contractors, and specialty contractors running complex builds. A property company that manages a large capital program, such as a multi building renovation or a new development, can keep every stakeholder on the same record, from the owner to the site team. Unlimited users and unlimited data mean adding a vendor or a clerk does not change the license count.

The cost is a custom quote based on annual construction volume and the products chosen, with an upfront annual fee. Procore does not publish a price, and there is no free plan or self serve checkout. That makes it a poor fit for a small portfolio that mainly needs leasing and maintenance tracking, and a strong fit for a company with a large, ongoing construction program. A buyer should ask for a written quote that names the products, the volume band, and the renewal terms before it signs.

Website: https://www.teamwork.com/

Best for: Client billing and time tracking

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Billable time tracking and invoicing from logged time; Retainers and time budgets on Accelerate

Cons: Timesheets and workload planning need Accelerate; Basics has a 3 user minimum

Teamwork is built for client work, which maps well to property management when a company bills owners for management fees, maintenance time, or project work. Basics costs $9.99 per user per month billed annually and includes Gantt, table, list, and board views, unlimited templates, and billable time tracking. The free plan covers up to 5 users and 5 projects, which is enough for a small office to test the workflow.

Accelerate costs $24.99 per user per month billed annually and adds smart intake forms, 20,000 automations, workload planning, time budgets, retainers, and invoicing from logged time. That is the tier most property companies will need once they bill owners by the hour or manage retainers. The limits to watch are the 3 user minimum on Basics, the 5 user minimum on Accelerate, and the fact that timesheets sit above Basics. For a firm that bills for its time, Teamwork is one of the most direct fits here.

Website: https://basecamp.com/

Best for: Simple flat rate team communication

Starting price: $29 per month

Free plan: Yes

Pros: Flat monthly price with no per user fees; Message boards, to dos, chat, and files in one place

Cons: Project and user caps on the lower packages; No Gantt chart or advanced reporting

Basecamp takes a different approach from every other tool here. Instead of charging per user, it charges one flat monthly price per package. Freelancer costs $29 a month for up to 5 users and 3 active projects, Pro costs $79 a month for up to 10 users and 8 projects, and Pro Plus costs $99 a month for up to 15 users and 12 projects. Pro Unlimited costs $199 a month billed annually, or $329 billed monthly, for unlimited users and unlimited projects. That flat rate makes the cost easy to predict as a team grows.

The free plan covers 1 project for up to 3 users. The limits are the project and user caps on the lower packages, and the lack of Gantt charts, workload views, and advanced reporting. Basecamp suits a team that values simple communication over detailed scheduling, and it becomes the cheapest option per head once a team passes about 20 people.