10 Best Project Management Tools for Remote Teams

Website: https://trello.com/

Best for: Simple boards for small teams

Starting price: $5 per user/month (billed annually)

Free plan: Yes

Pros: Easiest board to learn in this list; free plan covers up to 10 collaborators

Cons: Unlimited boards and views need a higher plan; SAML single sign-on costs extra

Trello is the simplest tool in this list, and it suits a remote team that wants a shared board without a long setup. The Standard plan at $5 per user per month on annual billing covers unlimited boards, advanced checklists, and custom fields, while the free plan covers up to 10 collaborators with the core board views. A team can set up a board for a project in minutes, move cards across columns, and see who is doing what at a glance.

The limits are the views and the admin controls. Unlimited boards, advanced checklists, custom fields, and the dashboard, timeline, calendar, and table views are locked to the higher plans, so a team that outgrows the free plan will pay for Standard or Premium. SAML single sign-on through Atlassian Guard is a separate subscription that costs extra and is Enterprise only. A team that needs strong admin controls should check the Enterprise price before it commits.

Website: https://monday.com/

Best for: Visual workflows for growing teams

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Colourful visual boards with many templates; free plan covers up to 2 seats

Cons: 3-seat minimum and seats sold in buckets of 5; automations start on Standard

Monday.com suits a remote team that wants visual boards, timelines, and dashboards that are easy to read at a glance. The Basic plan at $9 per seat per month on annual billing covers unlimited boards and docs, with a 14-day trial of the Pro plan. The Standard plan at $12 adds timeline and calendar views, automations, and integrations, while the Pro plan at $19 adds more automation and reporting.

The limits are the seat rules and the Basic plan. Higher plans require a minimum of 3 seats, and seats are sold in buckets, starting at 3 and then in multiples of 5, so a 4-person team pays for 5 seats. Automations and integrations are locked out of Basic and start on Standard, so a team that wants its boards to update themselves will pay at least the Standard price. Confirm the seat count and the automation limits before you buy.

Website: https://clickup.com/

Best for: All-in-one tasks, docs, and goals

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Tasks, docs, goals, and chat in one workspace; free plan covers unlimited tasks and members

Cons: Upgrading applies to the whole workspace; timesheets and resource management need Business at $17

ClickUp is the most complete all-in-one tool in this list, covering tasks, docs, goals, whiteboards, and chat in a single workspace. The Core plan at $9 per user per month on annual billing covers unlimited storage, integrations, and guests, while the free plan covers unlimited tasks and members with 60 MB of storage.

The limits are the workspace-wide upgrade and the Business tier. Upgrading applies to the whole workspace, so every member becomes a billed seat, which makes the bill grow fast as the team grows.

Website: https://www.smartsheet.com/

Best for: Spreadsheet-style project tracking

Starting price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Pros: Familiar spreadsheet grid with project views; 30-day trial with no credit card needed

Cons: No free plan at all; Pro plan is capped at 10 members

Smartsheet suits a remote team that thinks in spreadsheets and wants project tracking in a grid it already understands. The Pro plan at $9 per member per month on annual billing covers sheets, reports, and dashboards, with a 30-day trial that needs no credit card. The Business plan at $19 adds proofing, activity logs, and more automation.

The limits are the lack of a free plan and the Pro cap. There is no free plan at all, only the 30-day trial, so a team must pay from the first month. The Pro plan is capped at 1 to 10 members, so a team above 10 must move to Business at $19 per member per month, and Business needs at least 3 members. A team of 11 or more should budget at the Business price, not the Pro price, before it commits.

Website: https://www.teamwork.com/

Best for: Client work and project delivery

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Built for client work with time tracking and invoicing; free plan covers 5 projects and 5 users

Cons: Capacity planning and invoicing need Accelerate at $24.99; accounting links also need Accelerate

Teamwork is built for teams that deliver client work, and it covers projects, tasks, time tracking, and milestones in one tool. The Basics plan at $9.99 per user per month on annual billing covers unlimited projects and tasks, with a free plan that covers 5 projects and 5 users. The Accelerate plan at $24.99 adds workload planning, time budgets, retainers, and invoicing from logged time.

The limits are the Accelerate tier. Workload and capacity planning, time budgets and retainers, invoicing from logged time, and the HubSpot and QuickBooks connections are locked to Accelerate at $24.99 per user per month, and single sign-on and a dedicated success manager are Enterprise only. A team that needs capacity planning or invoicing should budget for Accelerate from the start, and confirm the free plan limits before it commits.

Website: https://www.notion.com/

Best for: Docs, wikis, and tasks in one place

Starting price: $10 per member/month (billed annually)

Free plan: Yes

Pros: Flexible docs, wikis, and databases in one workspace; free plan for solo use

Cons: Full AI features and SAML single sign-on need Business at $20; free plan caps blocks once a second member joins

Notion suits a remote team that wants docs, wikis, and tasks in one flexible workspace, instead of a rigid project tool. The Plus plan at $10 per member per month on annual billing covers unlimited blocks, file uploads, and guests, while the free plan covers solo use with unlimited blocks. A team can build a wiki, a project tracker, and a meeting notes hub in the same workspace, and link pages together so nothing gets lost.

The limits are the free plan and the Business tier. The free plan caps blocks once a second member joins, so a team of two or more will need Plus. Full Notion AI, the Notion Agent, SAML single sign-on, and private teamspaces are locked to Business at $20 per member per month. A team that wants AI help or strong admin controls should budget for Business, and confirm the block limits before it commits.

Website: https://www.wrike.com/

Best for: Structured work for larger teams

Starting price: $10 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Strong structure with folders, workflows, and approvals; free plan covers 200 active tasks

Cons: No time tracking on Team; seats sold in groups of 5, and Business is annual only

Wrike suits a remote team that needs structure: folders, workflows, approvals, and reports that scale across many projects. The Team plan at $10 per user per month on annual billing covers task management, boards, and file sharing, with a free plan that covers 200 active tasks and 2 GB of storage. The Business plan at $25 adds time tracking, resource management, and more automation, with a 14-day trial.

The limits are the Team plan and the seat rules. There is no time tracking on Team, since it starts on Business, and seats are sold in groups of 5 up to 30 seats, so a 6-person team pays for 10 seats. Business and above are annual subscriptions only, with no monthly option. A team that needs time tracking or that has 6 to 9 members should check the real monthly cost before it commits.

Website: https://asana.com/

Best for: Task and project tracking at scale

Starting price: $10.99 per user/month (billed annually)

Free plan: Yes

Pros: Clear task lists, timelines, and project views; free plan covers up to 2 users

Cons: Portfolios, goals, and native time tracking need Advanced at $24.99; seats above 5 sold in bundles of 5

Asana is one of the best-known project tools, and it covers tasks, timelines, boards, and project views in a clean layout that a remote team can learn fast. The Starter plan at $10.99 per user per month on annual billing covers unlimited projects, tasks, and messages, with a free Personal plan that covers up to 2 users. The Advanced plan at $24.99 adds portfolios, goals, and resource management.

The limits are the Advanced tier and the seat bundles. Portfolios, goals, resource management, and native time tracking are locked to Advanced at $24.99 per user per month, so a team that needs those views will pay more than double the Starter price. Seats above 5 are sold in bundles of 5, so a 6-person team pays for 10 seats. Confirm the seat count and the Advanced features before you buy.

Website: https://www.airtable.com/

Best for: Databases that act like project tools

Starting price: $20 per user/month (billed annually)

Free plan: Yes

Pros: Flexible databases with grid, kanban, and calendar views; free plan for small teams

Cons: Most expensive per-user entry in this list; free-plan record limits block new entries until upgrade

Airtable suits a remote team that wants a database, not just a task list, with grid, kanban, calendar, and gallery views over the same data. The Team plan at $20 per user per month on annual billing covers unlimited bases, advanced views, and automations, while the free plan covers small teams with basic views.

The limits are the price and the free plan. At $20 per user per month, Airtable is the most expensive per-user entry in this list, and the Business plan at $45 adds more admin controls and integrations. The free plan has record and attachment limits, and once the limit is hit, no new records or attachments can be added until the team upgrades. Only users with edit permissions on at least one base are billed. Confirm the record limits before you commit.

Website: https://basecamp.com/

Best for: Flat pricing with no per-user fees

Starting price: $29 per month

Free plan: Yes

Pros: Flat monthly price with no per-user fees; free plan covers 1 project and 3 users

Cons: Time tracking starts on Pro Plus at $99; project count and storage are capped per plan

Basecamp is the only tool in this list with flat pricing and no per-user fees, which makes it the cheapest option for a larger remote team. The Freelancer plan at $29 per month covers 3 projects and up to 5 users, the Pro plan at $79 covers 8 projects and up to 10 users, and the Pro Plus plan at $99 covers 12 projects and up to 15 users. The free plan covers 1 project and up to 3 users.

The limits are the plan caps and the time tracking tier. Time tracking is not included on Freelancer or Pro and starts on Pro Plus at $99 per month, and each plan caps the number of projects, the storage, and the user count. Note that the pricing page FAQ also quotes $329 per month for Pro Unlimited, which conflicts with the $199 per month billed-annually table price, so confirm the Pro Unlimited price at checkout. Check the project and user caps against your team size before you buy.