Best Project Portfolio Management Software

Smartsheet suits teams that already think in rows and columns and want that shape applied to a full portfolio. Sheets can track tasks, dates, budgets, and owners, while reports pull rows from many sheets into one view. Dashboards add charts, status counts, and links to key sheets, so a leader can review a whole portfolio on one screen.

The reporting strength is the main reason it leads this guide. A team can build a report that shows only at-risk projects, only work due this week, or only tasks owned by one department. Forms collect requests, approvals route work, and automations update dates and alerts. The 30-day trial gives a team time to test sheets, reports, and dashboards before choosing a plan.

Price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Wrike gives teams a structured way to plan, run, and review many projects at once. Folders and projects hold tasks with dates, owners, and dependencies, while table, board, Gantt, and calendar views show the same work in different shapes. Request forms bring new work into the system with the details a team needs, and approval flows route drafts and documents to the right reviewer.

The tool works well for teams that need control over intake and review. A marketing, operations, or product team can set up a standard workflow, then reuse it across projects. Dashboards show status, workload, and overdue work, while reports can group results by project, team, or client. Teams that need resource management and portfolio reporting need a plan above Team, so check that level before you commit.

Price: $9.80 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Asana helps teams turn goals into tasks and track those tasks across many projects. List, board, timeline, and calendar views show work by owner and due date, while project templates give a repeatable start for common work. Goals link projects to wider aims, so a team can see how daily tasks connect to a quarterly target.

Portfolios are the key feature for this guide, and they need the Advanced plan. In a portfolio, a manager can see health, progress, and dates for a set of projects in one list, then open any project that needs attention. Workload views show who has too much work and who has room, which helps a lead rebalance tasks before a deadline slips.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

ClickUp packs many views into one workspace, which suits teams that run several projects with different needs. List, board, calendar, Gantt, and table views show the same tasks in different shapes, and custom fields add budget, priority, or client data to each task. Docs, goals, and dashboards sit beside tasks, so a team can keep plans, notes, and status in one place. Automations can assign work, change status, and send alerts when dates move.

The free plan is generous for a small team, with room to test views and basic reporting before choosing a plan. Portfolio style dashboards and more advanced views need the Business plan, so a team that wants a full portfolio picture should check that level. New users may need time to learn the many settings, so a team should agree on a simple setup first.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Jira is built for software teams that track issues, sprints, and releases across many projects. Boards show work by status, backlogs hold future work, and sprints group tasks into short cycles with clear dates. Roadmaps link epics and issues to release dates, so a product lead can see what ships next and what still needs work. Filters and reports show open issues, cycle time, and workload by person or team.

For portfolio use, Jira works best when teams already live in Atlassian tools. Confluence pages can hold plans and notes, while Jira issues carry the tasks. Advanced roadmaps, which give a cross-project view with dependencies and capacity, need the Premium plan. The free plan suits a small team that wants to test boards and backlogs.

Price: $9.70 per user/month (Standard, billed monthly for 1-100 users)

Free plan: Yes

Website: atlassian.com

Scoro suits services firms that need to link sales, delivery, and billing in one system. Quotes turn into projects, projects hold tasks and budgets, and time entries feed invoices and reports. A manager can see project profit, billable hours, and team utilization in one place, which helps a firm decide which clients and project types earn the most. Dashboards show pipeline, workload, and cash flow beside project status.

The portfolio view in Scoro is tied to money as much as to dates. A lead can compare projects by budget used, hours left, and margin, then shift staff to the work that needs it most. That focus suits agencies, consultancies, and other firms that sell time. A free trial lets a team test quotes, projects, and reports before talking to sales.

Price: $19.90 per user/month

Free plan: Free trial

Website: scoro.com

Kantata is built for professional services firms that manage many client projects at once. It links project plans to staffing, budgets, and revenue, so a leader can see which projects need people, which have room, and which risk going over budget. Resource views show availability by role and skill, while project views show dates, milestones, and financial health. That mix suits firms where people are the main cost and the main limit on growth.

The tool also covers the full project life cycle, from sales pipeline to delivery and billing. A firm can track a deal, staff the work, log time, and report on margin without moving data between systems. Buying is sales-led, with no published starting price and no free plan, so a team needs to request a quote and a demo.

Price: quote only

Free plan: No

Website: kantata.com

Airtable lets a team build a portfolio tracker that fits its own shape. Bases hold tables for projects, tasks, clients, and budgets, with links between tables that show how work connects. Grid, kanban, gallery, timeline, and Gantt views show the same data in different forms, and interfaces can give each role a focused screen. Automations can send alerts, update records, and create tasks when a field changes.

The flexibility is the main draw, and also the main risk. A team can build a clean portfolio base in a day, or it can build a complex base that only one person understands. A simple start works best, with one table for projects, one for tasks, and one for people, then views and reports added as the team learns what it needs. The Team plan caps records per base and limits automations, so larger portfolios need to check those limits.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com

Teamwork suits teams that run client work and need a clear, repeatable setup. Project templates hold tasks, milestones, and files, so a new client project starts from a known shape. Task lists, boards, and Gantt views show work by owner and date, while time tracking inside tasks feeds reports on hours and budget. Client users can see status and files without seeing internal detail, which helps agencies keep clients in the loop.

The portfolio view groups projects by client, team, or status, and shows health and progress at a glance. A manager can spot a project that is over budget or behind date, then open it to see tasks and time. The free plan caps at 5 projects and 5 users, so it suits a very small team or a short test. Advanced portfolio reports need a higher plan, so check that level if reporting is a core need.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com