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Project Management by Team · Researched comparison

Best Project Scheduling Software for Teams

By the TaskReports Editorial Team
Published 13 Nov 2026 · Updated 13 Nov 2026Last verified 13 Nov 2026How we score

TaskReports may earn a fee from some links on this page, and some placements are paid and labelled. Neither one decides the order. See our disclosure.

The short answer

TeamGantt is the top pick for teams that want scheduling as the main job, because its Gantt chart, dependencies, baselines, and workload view are built for dates first. It starts at 59 dollars per month flat, which suits a team that wants a timeline. If you need wider work management as well, monday.com is the stronger all round choice.

Best overall TeamGantt $59 per month (flat, Base plan) Also great GanttPRO $7 per user/month (billed annually) Also great monday.com $9 per seat/month (billed annually)
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Key takeaways

  • TeamGantt leads for date driven scheduling, with a Gantt first view, dependencies, baselines, and workload planning in one place.
  • GanttPRO is the lowest starting price per user in this list at 7 dollars per user per month when billed annually, with a 14 day free trial.
  • monday.com, ClickUp, Asana, Teamwork, and Jira all offer a free plan, so a small team can start without a monthly charge.
  • Smartsheet and Microsoft Planner suit teams that already work in spreadsheets or Microsoft 365, while Wrike suits teams that need approval workflows.
  • Check seat minimums, project caps, and plan limits before you buy, because the headline price often excludes the feature you need most.

Comparison

How these compare
ToolBest forPrice rangeFree plan
TeamGanttDedicated Gantt scheduling$59 per month (flat, Base plan)Yes
GanttPROLow cost Gantt charts$7 per user/month (billed annually)Free trial (14 days)
monday.comVisual team scheduling$9 per seat/month (billed annually)Yes
SmartsheetSpreadsheet style schedules$9 per member/month (billed annually)Free trial (30 days)
WrikeStructured project schedules$9.80 per user/month (billed annually)Yes
ClickUpFlexible schedules and tasks$9 per user/month (billed annually)Yes
AsanaTeam timelines and work$10.99 per user/month (billed annually)Yes
Microsoft PlannerMicrosoft 365 scheduling$10 per user/month (Plan 1, billed annually)Free trial (1 month)
TeamworkClient project schedules$9.99 per user/month (billed annually)Yes
JiraSoftware team scheduling$9.70 per user/month (Standard, billed monthly for 1-100 users)Yes

How we choose

We reviewed the vendor pricing pages, product docs, and feature pages for each tool, and we compared the starting price, the free plan or trial, the scheduling views, and the plan limits that affect a buying choice. We looked at Gantt charts, timelines, dependencies, baselines, workload views, and time tracking, and we noted where a key feature sits on a higher tier. Prices here are the starting prices shown on the vendor pricing pages listed in Sources, and they are the figures to check again before you buy.

Our full method

The shortlist

★ Best overall

TeamGantt

Best for Dedicated Gantt scheduling

  • Gantt chart is the main view, not an add on
  • workload view shows who is overbooked
Price$59 per month (flat, Base plan)
See TeamGantt pricing

TeamGantt is built around the timeline. You set start dates, end dates, and dependencies on a Gantt chart, then drag bars to move work when dates change. The workload view shows planned hours against each person, so you can spot overload early.

The Base plan costs 59 dollars per month flat, which is simple to budget for a small team. It includes Gantt charts, dependencies, baselines, and guest access, so outside collaborators can see the plan without a full seat. Teams that run many projects at once will need a higher plan, because the Base plan caps at 5 projects and 150 tasks per project.

Price: $59 per month (flat, Base plan)

Free plan: Yes

Website: teamgantt.com

Watch out for

  • Base plan caps at 5 projects and 150 tasks per project
  • costs rise as you add projects and people beyond the Base plan
2

GanttPRO

Best for Low cost Gantt charts
$7 per user/month (billed annually)

GanttPRO keeps the focus on the chart. You can build a project timeline, add milestones, link tasks with dependencies, and set a baseline to compare the plan with actual progress. The interface is close to a spreadsheet in feel, which helps teams that already plan in rows and dates.

At 7 dollars per user per month when billed annually, GanttPRO is the lowest per user starting price in this list. The 14 day free trial gives you time to test the chart and the dependencies. Note that there is no free plan, and resource workload needs the Advanced plan, so teams that need capacity planning should price that tier.

Price: $7 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: ganttpro.com

What we like

  • Clear Gantt view with dependencies and milestones
  • low starting price per user

Watch out for

  • No free plan
  • resource workload needs the Advanced plan
See GanttPRO pricing
3

monday.com

Best for Visual team scheduling
$9 per seat/month (billed annually)

monday.com presents work as boards, timelines, and calendars that are easy to scan at a glance. You can switch a project between a table, a timeline, and a Gantt style view, so the same plan works for a manager who wants dates and a team member who wants a task list.

The Basic plan starts at 9 dollars per seat per month when billed annually, and there is a free plan for up to 2 seats. A team of three or more will need a plan, and plans have a 3 seat minimum. Check the seat count and the view you need, because timeline and Gantt views sit above the free tier.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: monday.com

What we like

  • Colour coded boards and timeline views are easy to read
  • many templates for common project types

Watch out for

  • 3-seat minimum on plans
  • free plan limited to 2 seats
See monday.com pricing
4

Smartsheet

Best for Spreadsheet style schedules
$9 per member/month (billed annually)

Smartsheet suits teams that already think in rows, columns, and dates. You enter tasks in a grid, add start and end dates, set predecessors, and switch to a Gantt view to see the same data as a timeline. That link between grid and chart means you do not retype dates in two places.

The Pro plan starts at 9 dollars per member per month when billed annually, with a 30 day free trial. There is no free plan, so every user needs a licence after the trial. The Pro plan caps at 10 editors, which matters for larger teams.

Price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

What we like

  • Grid view feels familiar to spreadsheet users
  • Gantt view and reports sit on the same data

Watch out for

  • No free plan
  • Pro plan caps at 10 editors
See Smartsheet pricing
5

Wrike

Best for Structured project schedules
$9.80 per user/month (billed annually)

Wrike is built for teams that need structure around dates. You can plan work in lists, folders, and projects, then view the same work as a Gantt chart with dependencies and milestones. Dashboards show status, due dates, and overdue work across projects, which helps a lead see where a schedule is at risk.

The Team plan starts at 9.80 dollars per user per month when billed annually, and there is a free plan for small teams. The Team plan lacks time tracking and resource management, so teams that need those features should look at the Business plan.

Price: $9.80 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

What we like

  • Task lists, Gantt charts, and dashboards share one data set
  • approval workflows help review steps

Watch out for

  • Team plan lacks time tracking and resource management
  • higher tiers add the features a larger team needs
See Wrike pricing
6

ClickUp

Best for Flexible schedules and tasks
$9 per user/month (billed annually)

ClickUp gives a team many ways to see the same schedule. You can use a list, a board, a calendar, a timeline, or a Gantt chart, and switch views without moving data. Tasks can carry dates, assignees, priorities, and custom fields, so a schedule can hold the detail a team needs for delivery.

The Unlimited plan starts at 9 dollars per user per month when billed annually, and the free plan is generous for small teams. Advanced features such as goals and workload need the Business plan, so teams that want capacity planning should price that tier.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

What we like

  • Many views, including Gantt, calendar, and timeline
  • generous free plan for small teams

Watch out for

  • Advanced features such as goals and workload need the Business plan
  • the range of views can take time to set up
See ClickUp pricing
7

Asana

Best for Team timelines and work
$10.99 per user/month (billed annually)

Asana is known for clean task management with a timeline view for scheduling. You create projects, add tasks with due dates and assignees, then switch to Timeline to see the sequence, spot overlaps, and adjust dates. Dependencies show which tasks must finish before the next step starts.

The Starter plan starts at 10.99 dollars per user per month when billed annually, and there is a free plan for small teams. Portfolios and workload need the Advanced plan, so a lead who manages many projects and wants capacity data should price that tier.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

What we like

  • Timeline view is clear and easy to share
  • strong task detail with assignees and due dates

Watch out for

  • Portfolios and workload need the Advanced plan
  • the free plan lacks Timeline and more views
See Asana pricing
8

Microsoft Planner

Best for Microsoft 365 scheduling
$10 per user/month (Plan 1, billed annually)

Microsoft Planner is the simple scheduling option inside Microsoft 365. You create plans as boards, add tasks as cards, assign owners, set due dates, and view the work as a schedule or a chart. Because it sits beside Teams, Outlook, and SharePoint, a team that already lives in Microsoft tools can link a plan to a Team and keep discussion and files in one place.

Plan 1 starts at 10 dollars per user per month when billed annually, with a 1 month free trial. Planner is web only, with no baselines or critical path, so it suits simple plans rather than complex programmes. It also needs a Microsoft 365 licence on top, so the full cost is higher than the Planner price alone.

Price: $10 per user/month (Plan 1, billed annually)

Free plan: Free trial (1 month)

Website: microsoft.com

What we like

  • Works inside Microsoft 365 with Teams and Outlook
  • simple boards for task planning

Watch out for

  • Web only, no baselines or critical path, and needs a Microsoft 365 licence on top
  • the chart view is basic next to dedicated Gantt tools
See Microsoft Planner pricing
9

Teamwork

Best for Client project schedules
$9.99 per user/month (billed annually)

Teamwork is built for client work, where a schedule must be clear to the team and to the client. You can plan projects with Gantt charts, milestones, and task lists, track time against tasks, and share a view with a client so they can follow progress without seeing internal detail. Templates help agencies repeat a proven project shape.

The Grow plan starts at 9.99 dollars per user per month when billed annually, and there is a free plan for small teams. The free plan caps at 5 projects and 5 users, so a growing agency will move to a plan quite soon. Teamwork suits agencies and service teams that bill by time and need a schedule that clients can follow.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

What we like

  • Gantt charts, milestones, and time tracking in one place
  • client facing views help agencies

Watch out for

  • Free plan caps at 5 projects and 5 users
  • higher tiers are needed for more reporting and workload
See Teamwork pricing
10

Jira

Best for Software team scheduling
$9.70 per user/month (Standard, billed monthly for 1-100 users)

Jira is the scheduling choice for software teams that plan in sprints and releases. Work is organised as issues, epics, and stories, with boards for daily work and roadmaps for the longer plan. You can set dates, link issues, and track a release across sprints, so the schedule reflects how software teams actually ship. Reports show burndown and velocity, which help a lead judge whether a release date is realistic.

The Standard plan starts at 9.70 dollars per user per month when billed monthly for 1 to 100 users, and there is a free plan for up to 10 users. Advanced roadmaps need the Premium plan, so teams that want cross project planning should price that tier.

Price: $9.70 per user/month (Standard, billed monthly for 1-100 users)

Free plan: Yes

Website: atlassian.com

What we like

  • Boards and roadmaps fit software sprints
  • strong link between issues, epics, and releases

Watch out for

  • Advanced roadmaps need the Premium plan
  • setup can take time for teams new to Jira
See Jira pricing

What to check before you buy

Start with team size and seat minimums. A per user price looks low until you multiply it by your team, and a flat price looks high until you compare it with per user maths for a larger team. Check project caps, editor caps, and free plan limits, because a cap can force an upgrade sooner than you expect. Check which plan holds the feature you need, such as workload, baselines, portfolios, or advanced roadmaps, and price that plan, not the entry plan. Check trial length and whether a trial needs a card. Check export and guest access, so you can share a schedule with clients or managers who do not have a seat.

Use the table below to compare monthly cost at the starting price for three team sizes. The figures use the starting price for each tool, with TeamGantt at its flat monthly price.

For a team of 5, GanttPRO at 35 dollars per month is the lowest of the four in the table, while TeamGantt at 59 dollars is the highest. For a team of 10, TeamGantt at 59 dollars is the lowest, ahead of GanttPRO at 70 dollars. For a team of 20, TeamGantt stays at 59 dollars, while GanttPRO rises to 140 dollars and monday.com and ClickUp rise to 180 dollars each. That flat price is why TeamGantt suits a larger team that wants dedicated scheduling, while GanttPRO suits a small team that wants the lowest per user cost.

FAQ

What is the best project scheduling software for a small team?

GanttPRO is a good choice for a small team that wants a low starting price, at 7 dollars per user per month when billed annually, with a clear Gantt chart and dependencies. TeamGantt is also worth a look, because its flat 59 dollars per month covers the Base plan without per user maths. ClickUp and monday.com both offer a free plan, so a small team can start scheduling without a monthly charge and upgrade later.

Do I need a Gantt chart to schedule a project?

No, a Gantt chart is one useful view, but it is not the only way to schedule work. A timeline, a calendar, or a simple board with due dates can work well for a small project with few dependencies. A Gantt chart becomes more useful when tasks depend on each other, dates shift often, or you need to show a baseline and a critical sequence. Choose the view that your team will actually update each week.

How much should a team budget for scheduling software?

Budget depends on team size, because most tools in this list charge per user per month. For a team of 10, starting prices in this list range from 59 dollars per month for TeamGantt at its flat price to about 110 dollars per month for Asana. Add the cost of a higher tier if you need workload, portfolios, or advanced roadmaps, and check seat minimums, because some plans require at least 3 seats even for a small team.

Can I use free scheduling software for client work?

Yes, you can use a free plan for client work if the limits fit your project count, user count, and the views you need. Teamwork caps its free plan at 5 projects and 5 users, and monday.com limits its free plan to 2 seats, so a client project can outgrow a free tier fast. Check guest access too, because a client needs to see the schedule without a full seat.

What is the difference between a timeline and a Gantt chart?

A timeline shows tasks as bars on a date scale, which is enough to see order, overlap, and deadlines at a glance. A Gantt chart adds more scheduling logic, such as dependencies between tasks, milestones, baselines, and a critical path, so you can see what moves when one date changes. Many tools in this list offer both views on the same data, so you can use a timeline for a quick check and a Gantt chart for detailed planning.

Should I pick a dedicated scheduler or a wider project tool?

Pick a dedicated scheduler such as TeamGantt or GanttPRO if dates, dependencies, and baselines are the core of your work and you want the chart to lead. Pick a wider tool such as monday.com, ClickUp, or Asana if scheduling is one part of a larger job that also needs docs, forms, approvals, or client views. The wider tools can still show a Gantt chart, but their strength is breadth, not date logic alone.

Sources we checked

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How we score

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