Best Project Tracking Software for Teams

ClickUp brings tasks, docs, chat, and time tracking into one workspace, so a team can plan a project, assign work, and record progress without moving between tools. Tasks support subtasks, checklists, custom fields, and priorities, which helps teams that track complex work with many steps. Views can switch between list, board, calendar, and timeline, so each person can work in the view that suits their role.

The platform also includes goals, dashboards, and automations that reduce manual updates. A manager can set a goal, link tasks to it, and watch progress change as work is marked complete. The free plan covers basic tracking, while the entry billed plan starts at 9 dollars per user per month when billed annually. Teams that want goals and workload views should compare the Business plan.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Asana is built around tasks, projects, and portfolios, with a clear structure for who owns each item and when it is due. Teams can view work as a list, board, calendar, or timeline, and set dependencies so the next task starts only when the first one is complete. Templates cover marketing, product, operations, and other common workflows, which helps a new team start with a proven shape rather than a blank page.

The timeline view is useful for planning a launch or a client project, because it shows dates, owners, and overlaps in one place. The free plan supports basic tracking, and the entry billed plan starts at 10.99 dollars per user per month when billed annually. Larger teams that need portfolios and workload should review the Advanced plan.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

Wrike suits organisations where several teams share projects and need one record of progress. Workspaces, folders, and projects keep work separate by team or client, while dashboards and reports show status across the whole portfolio. Gantt charts show dates and dependencies, and request forms turn new work into a tracked task with an owner and a due date.

The tool also supports approvals, proofing, and comments on files, which helps teams that review creative or document based work. A free plan is open for basic tracking, and the entry billed plan starts at 9.80 dollars per user per month when billed annually. Teams that need time tracking and resource management should note that those features are not in the Team plan.

Price: $9.80 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Smartsheet uses a grid that feels familiar to anyone who has worked in a spreadsheet, with rows for tasks and columns for status, owner, date, and cost. Formulas, conditional formatting, and reports help teams track progress without building a new system from scratch. The same data can be viewed as a grid, card board, Gantt chart, or calendar, so managers and contributors can each use the view they prefer.

Automations can send reminders, request updates, and move rows when a status changes. Dashboards combine sheets and reports into a summary for leaders and clients. There is no free plan, but a 30 day free trial is open. The entry billed plan starts at 9 dollars per member per month when billed annually, and the Pro plan caps at 10 editors.

Price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Teamwork is designed for agencies and service teams that track client projects from brief to delivery. Projects include task lists, milestones, files, messages, and time entries, so the full history of a client engagement sits in one place. Managers can see workload across the team, check which projects are on schedule, and spot where a deadline may slip before it becomes a problem.

Time tracking links to tasks and projects, which helps teams record billable hours and review how long each phase took. The free plan covers up to five projects and five users. The entry billed plan starts at 9.99 dollars per user per month when billed annually. Teams that need wider reporting should compare the higher plans.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Jira is the standard choice for many software teams that plan work in sprints and track issues through a clear workflow. Backlogs hold future work, sprint boards show current work, and reports show velocity, burndown, and release progress. Issues can link to code, docs, and other tasks, which helps developers and product managers keep the full context in one place.

The workflow can be customised with statuses, fields, and rules, so a team can match its own process. Dashboards and filters help managers track progress across several projects and releases. A free plan is open for up to 10 users, and the Standard plan starts at 9.70 dollars per user per month when billed monthly for 1 to 100 users. Teams that need advanced roadmaps should review the Premium plan.

Price: $9.70 per user/month (Standard, billed monthly for 1-100 users)

Free plan: Yes

Website: atlassian.com

Airtable combines a database with the familiar look of a spreadsheet, so teams can track projects as linked records rather than flat rows. A task can link to a project, a client, and an owner, and changes in one place update the related views. Teams can switch between grid, Kanban, calendar, timeline, and gallery views, and build interfaces that show each role only the fields it needs.

Automations and integrations can move data between Airtable and other tools, which helps teams that already use a CRM, a form tool, or a chat app. The free plan supports basic bases, and the entry billed plan starts at 20 dollars per user per month when billed annually. Teams should check the record limits per base and the automation limits on the Team plan.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com

Notion lets a team keep notes, docs, and task databases in the same workspace, so a project plan, a meeting note, and a task list can link to each other. Databases support table, board, timeline, calendar, and gallery views, with filters and properties for status, owner, and date. Templates cover roadmaps, sprints, content calendars, and other common tracking needs, which helps a team start quickly.

The tool works well for teams that want one place for planning and writing, rather than separate apps for docs and tasks. Collaboration is live, with comments and mentions that keep discussion tied to the work. A free plan is open for small teams, and the entry billed plan starts at 10 dollars per member per month when billed annually. Teams that need advanced permissions and SAML SSO should review the Business plan.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.com

Trello uses boards, lists, and cards to show work in a simple visual flow. A card can hold a description, checklist, due date, labels, attachments, and comments, and it moves across lists as work progresses from idea to done. The design is easy to learn, so a new team can start tracking work in minutes without training or a long setup process.

Power Ups add calendar views, integrations, and extra fields, while Butler automations can move cards, set dates, and send reminders. The free plan covers basic boards, and the entry billed plan starts at 5 dollars per user per month when billed annually. Teams that need a timeline view should review the Premium plan.

Price: $5 per user/month (billed annually)

Free plan: Yes

Website: trello.com