Best Salesforce Backup Solution

Website: https://www.ownbackup.com

Best for: Salesforce-first backup with sandbox seeding and archiving

Starting price: quote only

Free plan: No

Pros: purpose-built for Salesforce with metadata backup, sandbox seeding, and data comparison tools

Cons: no published price since the Salesforce acquisition; no free version or trial is available

Own, formerly OwnBackup, has been one of the best-known names in Salesforce backup for a decade, and it earned that position with deep features that go well beyond simple data snapshots. The platform covers backup and recovery, archiving, sandbox seeding, and data comparison, with metadata backup alongside record backup. Seeding lets teams fill sandboxes with realistic production data, while archiving moves old records out of live storage with retention of up to 10 years on the Archiver tier.

Salesforce announced its agreement to acquire Own on 5 September 2024 for approximately 1.9 billion dollars and completed the acquisition on 18 November 2024, so Own now sits inside Salesforce data-protection portfolio. Older listings show tier prices such as 1.92 dollars per user per month for Enhanced Sandbox Seeding and 2.75 dollars for Enterprise, but those figures date from 2020 and no longer reflect the current model, so this guide lists Own as quote only. Pricing varies by contract, and buyers should get a written quote scoped on their user count and storage before deciding.

Website: https://www.spanning.com

Best for: simple daily backup for Google Workspace, Microsoft 365, and Salesforce

Starting price: $48 per user per year

Free plan: Free trial

Pros: one tool covers Salesforce, Google Workspace, and Microsoft 365; daily automated backups with unlimited retention

Cons: Salesforce tier needs a custom quote for larger estates; costs climb as data volumes grow

Spanning Backup, from Kaseya, is built around cloud-to-cloud backup. It backs up SaaS data automatically every day, with granular restore options that let you pull back individual files, folders, or entire accounts. The Salesforce tier adds field-level restore, metadata restore, and master-detail relationship restore that the other tiers do not include. End-user self-service restore and customer-managed encryption keys come with the platform, which suits small IT teams that want backup to run without daily attention.

Pricing starts at 48 dollars per user per year for the Basic edition, and a free trial is available for evaluation, though there is no permanent free plan. The three offerings cover Google Workspace, Microsoft 365, and Salesforce, and larger Salesforce deployments need a custom quote. Spanning is the simplest choice in this guide for a team that wants one backup tool across its SaaS apps, but buyers with very large Salesforce data volumes should model how the bill changes as storage grows.

Website: https://www.veeam.com

Best for: backup inside the Veeam ecosystem at a low per-user price

Starting price: $4.17 per Salesforce user per month

Free plan: No

Pros: low published per-user price; immutable and encrypted backups with API-first restore

Cons: no free trial; Salesforce is licensed separately from Veeam Data Platform

Veeam Data Cloud for Salesforce protects Salesforce data and metadata with policy-based backup, immutable storage, and encryption, and it is designed to remove the risk of losing data through human error, integration issues, or other Salesforce data loss scenarios. The service is API-first, with full and field-level restores, and it fits organisations that already run Veeam for virtual machines, servers, and cloud workloads and want Salesforce inside the same vendor relationship.

Pricing is published at 4.17 dollars per Salesforce user per month, which makes it one of the cheapest published options in this guide. A second line prices storage at 42 dollars per terabyte per month. Veeam does not offer a free trial for this product, so evaluation runs through a demo or a short commercial agreement. Note that Veeam Data Platform licenses cannot be used for Salesforce, which is bought and licensed separately, so confirm the total before comparing it with a bundled alternative.

Website: https://www.grax.com

Best for: owning backup data in your own cloud and reusing it downstream

Starting price: quote only

Free plan: No

Pros: backups live in your own AWS, Azure, or GCP storage; data reuse for analytics and downstream systems

Cons: no published prices; running in your own cloud means you manage the storage

GRAX takes a different approach from the other tools in this guide: the backup runs in your own cloud, and your data stays in your own AWS, Azure, or GCP storage rather than in a vendor platform. That design suits teams that want to own their backup data outright and reuse it downstream for analytics, reporting, or data warehousing. The platform covers backup and data reuse, so the same captured data can feed a second purpose instead of sitting in a vault until a restore is needed.

GRAX pricing page lists three packages called Standard, Business, and Enterprise, but no dollar prices, so every deal is a custom quote. That makes early budgeting harder than with Spanning or Veeam, where the starting price is published. Teams that value data ownership and reuse over a simple per-user price should shortlist GRAX, and they should ask how storage costs in their own cloud are estimated, because that line sits outside the vendor quote.

Website: https://www.odaseva.com

Best for: large, heavily regulated Salesforce estates

Starting price: quote only

Free plan: No

Pros: enterprise data management with compliance and governance tooling; built for very large Salesforce orgs

Cons: no published price; overkill for small or mid-size orgs

Odaseva is aimed at large, heavily regulated Salesforce estates, with enterprise data management and compliance and data-governance tooling alongside backup. It fits organisations where backup is one part of a wider data governance problem, including data residency, privacy rules, and audit evidence across many Salesforce orgs. The platform handles the scale and complexity that smaller tools struggle with, including large data volumes and multi-org estates.

Odaseva publishes no prices, so every engagement is a custom quote shaped by org size, data volume, and the governance modules in scope. There is no free tier and no self-serve path. For a small or mid-size org, Odaseva is usually more platform than the problem needs, and Spanning or Veeam will cover the backup requirement at a fraction of the cost. For a large regulated enterprise, the governance tooling is the reason to shortlist it, and the quote should be compared on total scope rather than per-user price alone.

Website: https://www.gearset.com

Best for: backup plus DevOps in one platform with published per-user pricing

Starting price: $2.75 per Salesforce user per month (Starter, billed annually)

Free plan: Free trial (30 days)

Pros: published per-user pricing with no quote needed to start; backup sits beside release management and DevOps tools

Cons: monthly minimum applies; Enterprise tier is quote only

Gearset publishes backup pricing per Salesforce user, which is rare in this category. Starter costs 2.75 dollars per Salesforce user per month, Teams costs 3.50 dollars, and Enterprise is by quote, with a monthly minimum applying to the priced tiers. A 30-day free trial is available. That transparency lets a team model the annual cost in minutes, and the backup product sits beside Gearset release management and DevOps tools, so teams that already use Gearset for deployments can add backup without a second vendor.

The combination matters because backup and DevOps share the same metadata problem: a bad deployment can corrupt an org as surely as a bad import. Gearset backup covers data and metadata, and the same team that manages releases can manage restores. The monthly minimum means very small orgs should check the floor price before assuming the per-user rate is the total, and Enterprise buyers should ask what the quote adds beyond the Teams tier.

Website: https://www.flosum.com

Best for: predictable pricing with backup, DevOps, and security in one platform

Starting price: quote only

Free plan: No

Pros: one platform across backup, DevOps, and security; flexible deployment in Flosum cloud or your own storage

Cons: list price is not published; quote-based pricing needs a sales conversation

Flosum positions its pricing as predictable and quote-based, with one platform across backup, DevOps, and security. That combination suits Salesforce teams that want to consolidate vendors rather than buy a standalone backup tool. Deployment is flexible: Flosum-hosted cloud, your own storage bucket, or customer-hosted, which gives teams control over where backup data lives without moving to a fully self-managed product like GRAX.

Flosum does not publish a list price, so budgeting needs a sales conversation and a written quote scoped on user count and storage. The main alternatives in this space are Own, GRAX, Odaseva, Gearset backup, Salesforce own Backup and Recover, and general-purpose backup solutions such as Commvault. Flosum is the strongest pick for teams that want predictable pricing and one platform across backup, DevOps, and security, but buyers should confirm what predictable means in the quote by asking for a three-year total.