Best Task Tracking Software Compared

TickTick bundles more into the list than Todoist, with a full calendar, a habit tracker, and a Pomodoro focus timer in the same app. The Premium plan costs $49.99 a year and adds unlimited lists and tasks, a timeline view, custom smart lists, two-way calendar sync, and advanced stats. The free tier covers nine lists with up to 99 tasks per list, plus a basic calendar. The yearly price of $49.99 is lower than Todoist Pro at $60 a year, which makes TickTick the better value for a solo user. The main limit is natural language parsing, which is good but less refined than Todoist, and an interface that feels busier. TickTick fits people who want tasks, habits, and focus tools in one app.

Price: $49.99 per year

Free plan: Yes

Website: ticktick.com

Microsoft To Do is a free list app from Microsoft that syncs with Outlook tasks and flagged email, so a task from an email appears in the list without retyping. The My Day view shows the tasks a person picks for today, and shared lists let a small team or a household share shopping and chores. The app works on Windows, web, Android, and iOS with no subscription at all. The free plan covers everything, with unlimited tasks, reminders, shared lists, and cross-platform sync. The main limit is a narrow feature set, since there is no calendar layout, habit tracker, or focus timer. Microsoft To Do fits anyone who wants a free, simple list that works with Outlook.

Price: $0 (free)

Free plan: Yes

Website: todo.microsoft.com

Things 3 from Cultured Code is a one-time purchase for people who only use Apple devices, with the Mac app at $49.99 and the iPhone app at $9.99. The Today and Upcoming views show what is due now and next, while areas and projects keep work and life separate. The design is calm and fast, with keyboard shortcuts for quick capture. A 15 day trial on Mac lets a person test the app before buying, and there is no subscription to renew. The main limit is platform, since Things runs only on Apple devices, so a team with Windows or Android users cannot share it. Things fits Apple users who want a beautiful list app they buy once.

Price: $49.99 one-time (Mac app)

Free plan: Free trial (15 days)

Website: culturedcode.com

Any.do combines a to-do list with a calendar and reminders, so a person can see tasks and events in one daily view. The Premium plan at $5 per month billed annually adds unlimited lists, location reminders, color tags, and WhatsApp reminders. Shared lists let a family or a small team split chores and shopping, while the Moment feature plans each day in the morning. The free plan covers basic lists, reminders, and sharing, which suits a person testing the app. The main limit is that the more useful features, like location reminders and WhatsApp alerts, sit on Premium. Any.do fits people who want a list app with a calendar view and shared lists.

Price: $5 per month (billed annually)

Free plan: Yes

Website: any.do

Remember The Milk is one of the oldest task apps, with smart lists that filter tasks by tag, due date, location, or priority. The Pro plan at $39.99 a year adds unlimited storage, subtasks, advanced sorting, and sync across all platforms, including a Gmail add-on and an Outlook plug-in. The app suits people who like to build custom views of their tasks. The free plan covers basic lists and reminders, which is enough for simple daily use. The main limit is an interface that feels dated next to Todoist and TickTick, with fewer modern touches like a calendar layout. Remember The Milk fits long-time users and people who love smart lists.

Price: $39.99 per year

Free plan: Yes

Website: rememberthemilk.com

OmniFocus from the Omni Group is the deepest task manager for Apple users, with perspectives that filter tasks by context, project, or tag, and a forecast view that shows the week ahead. The Standard plan at $49.99 a year covers the core features, while Pro at $99.99 a year adds custom perspectives, AppleScript, and focus mode. The app syncs across Mac, iPhone, iPad, and Apple Watch. A 14 day trial lets a person test perspectives and forecasts before buying, and the app can be bought as a subscription or a one-time license. The main limit is a steep learning curve, since the depth of options takes time to learn. OmniFocus fits Apple users who manage many projects and want full control.

Price: $49.99 per year

Free plan: Free trial (14 days)

Website: omnigroup.com

Google Tasks is the free list app inside Gmail and Google Calendar, so a task can be made from an email in one click. Tasks show in the Calendar sidebar and on Android and iOS, with due dates and subtasks for simple breakdowns. The app suits people who already live in Google Workspace and want a list without another account. The free plan covers everything, since Google Tasks has no subscription plan at all. The main limit is a thin feature set, with no location reminders, no deep subtasks, and no real team sharing. Google Tasks fits Gmail users who want a simple free list that stays beside their inbox.

Price: $0 (free)

Free plan: Yes

Website: tasks.google.com

Asana tracks shared tasks in lists, boards, and timelines, which suits a team that has outgrown a personal list. The Starter plan at $10.99 per user per month billed annually adds timeline, dashboard, and reporting features, while goals link daily work to quarterly targets. Rules can route a new task to the right person, and status updates replace the need for a meeting. The free plan covers up to ten collaborators with basic project views, which suits a small team getting started. The main limit is setup effort, since Asana is built for teams and asks for more structure than a personal list app. Asana fits teams that need shared tasks with timelines and reporting.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

Trello is the fastest board tool in this guide to set up, with boards, lists, and cards that map to how most small teams already talk about work. The Standard plan at $5 per user per month billed annually removes the ten board cap and adds unlimited boards, custom fields, and more automation runs. Cards hold checklists, due dates, attachments, and comments, so each task carries its own context. The free plan covers up to ten collaborators and ten boards per workspace, which suits a team testing a board layout. The main limit is that timeline, calendar, table, and dashboard views sit on Premium at $10 per user per month. Trello fits teams that want simple visual tracking with almost no setup.

Price: $5 per user/month (billed annually)

Free plan: Yes

Website: trello.com