Best Team Management Software for Teams

Asana organises work into projects, tasks, subtasks, and sections, with an owner, due date, description, comments, and files on each task. Timeline view shows how tasks connect, and portfolios group projects so a lead can track several workstreams and spot delays early. Goals link team work to wider aims, and reporting shows progress and overdue work.

Templates help teams start a campaign, launch, or onboarding plan without building each step from scratch. Pricing starts at $10.99 per user per month when billed annually, and a free plan is listed. Workload and portfolios need the Advanced plan, so teams that want capacity planning should budget for that tier.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

ClickUp brings tasks, docs, goals, chat, and dashboards into one workspace, which can reduce the number of separate tools a team needs. Teams can view work as a list, board, calendar, timeline, or Gantt chart, and custom fields and statuses let a team shape the workspace to its own process. The free plan gives a team a way to test core task features before choosing a tier.

The breadth of features is a strength and a risk, so start with one project, one view, and a small set of fields. Pricing starts at $9 per user per month when billed annually. Advanced features such as goals and workload need the Business plan, so teams that need capacity planning should check that tier first.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Wrike suits teams that manage work across departments, with projects that pass between marketing, product, operations, and support. It offers Gantt charts, kanban boards, calendars, and dashboards, plus request forms that turn incoming work into tasks with a clear owner and due date. Approvals help teams review creative work and plans without long email threads.

Folders, custom fields, and reports group work by team, client, or priority. Pricing starts at $9.80 per user per month when billed annually, and a free plan is listed. The Team plan lacks time tracking and resource management, so teams that need those features should look at a higher tier.

Price: $9.80 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Teamwork is built for teams that deliver work for clients, with projects that hold tasks, milestones, files, time, and budgets in one place. Each project can show its status, owner, and due date, and a team can track time against tasks to see how much work a client job has used. That link between tasks, time, and budget helps agencies keep a project on track.

Portfolios and dashboards show workload across a team and progress across clients. Pricing starts at $9.99 per user per month when billed annually, and a free plan is listed. The free plan caps at 5 projects and 5 users, so a growing team will need to move to a tier with more room.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Trello uses boards, lists, and cards, which makes it one of the easiest tools in this guide to learn. A team can create a board for a project, add lists for stages such as To do, Doing, and Done, and move cards as work moves forward. Each card can hold a checklist, due date, owner, comments, and files, so the detail stays with the task.

Trello suits small teams that need a light system for tracking tasks without a complex setup, and it also works for content calendars and support queues. Pricing starts at $5 per user per month when billed annually, the lowest starting price in this guide. The timeline view needs the Premium plan, so teams that want a Gantt style view should budget for that tier.

Price: $5 per user/month (billed annually)

Free plan: Yes

Website: trello.com

Basecamp gives a team one hub for message boards, to-do lists, schedules, files, and group chat, which keeps project talk in one place instead of in email. Each project has its own space, with a clear list of tasks, a calendar of dates, and a board for updates. The design is simple, and the focus is on clear communication rather than complex charts.

The flat pricing is a key difference, since the Freelancer plan costs $29 per month, not per user. Pricing starts at $29 per month on that plan, and a free plan is listed. The Freelancer plan caps at 3 projects and 5 users, so a team that grows past those limits will need a higher plan. Basecamp has no Gantt view.

Price: $29 per month (flat, Freelancer plan)

Free plan: Yes

Website: basecamp.com

Notion combines docs, wikis, databases, and tasks, so a team can keep its notes, plans, and project lists in one workspace. Pages can hold text, tables, checklists, and files, and databases can show the same work as a table, board, calendar, or timeline. Templates cover meeting notes, project plans, hiring, and product docs, which helps a team start with a clear structure.

Notion works well for teams that write a lot and track tasks alongside docs, such as product and marketing teams. Pricing starts at $10 per member per month when billed annually, and a free plan is listed. The Plus plan lacks advanced permissions and SAML SSO, so larger teams with strict access needs should check the Business plan.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.com

Airtable works like a spreadsheet with the power of a database, which suits teams that track structured work such as content, assets, or campaigns. Each base can hold tables for projects, tasks, people, and files, and linked records connect them without duplicate data. Views show the same data as a grid, kanban board, calendar, timeline, or gallery, and filters help a team find overdue work or work by owner.

Automations can send alerts and update records when a field changes, which saves manual work. Pricing starts at $20 per user per month when billed annually, the highest starting price in this guide, and a free plan is listed. The Team plan caps records per base and limits automations, so check those limits before you commit.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com

Smartsheet uses a spreadsheet grid as the base for project plans, which suits teams that already work in sheets and want a familiar layout with more project features. Rows can hold tasks, owners, dates, and status, and the grid can switch to a Gantt chart, card view, or calendar. Formulas, dependencies, and reports help a team track dates and progress across many sheets.

Dashboards pull together key numbers from several projects, so a lead can see status without opening each sheet. Pricing starts at $9 per member per month when billed annually. There is no free plan, only a free trial of 30 days, and the Pro plan caps at 10 editors, so larger teams should check the Business plan.

Price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com