ClickUp vs Notion: Which Fits Your Team Best

Notion blends notes, docs, wikis and task databases in one workspace, which makes it a good fit for teams that plan in documents as much as in task lists. Plus costs $10 per member per month billed annually and adds unlimited blocks for a team, unlimited file uploads, 30-day page history and custom forms. Business costs $20 per member per month billed annually and adds full Notion AI, including agents and meeting notes, plus SAML single sign-on, private teamspaces and 90-day page history. Guests are not billed, so clients and contractors can view pages without taking a seat.

Notion is not a dedicated project tool, and that shows in its limits. There is no native Gantt chart on Plus, no workload view, and no built-in time tracking, so teams that run sprints or bill hours need integrations or another tool. Full Notion AI sits on Business at $20 per member per month, which doubles the cost for teams that want AI. The free plan suits one person or a small trial, and teams that outgrow it usually move to Plus first and add Business only when AI and single sign-on become real needs.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.com

Asana is the stronger choice when projects span several teams and need a shared structure. Starter costs $10.99 per user per month billed annually and includes timeline and Gantt views, dashboards, forms, custom fields and unlimited automations. Advanced costs $24.99 per user per month billed annually and adds goals, unlimited portfolios, workload, approvals and native time tracking. The free Personal plan suits a trial but not a team, and most growing teams move to Starter within weeks.

The limit to plan around is seat bands. Asana sells seats in blocks, so a team of 12 may pay for 15 seats, and that changes the real annual total. Asana also charges extra for add-ons such as Timesheets and Budgets at $5.99 per user per month billed annually. If your team runs mostly simple task lists, Asana can feel heavier than a board tool, and the learning curve for portfolios and workload views is real for new users.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

Monday.com wins on speed of setup. A team can build a board, add columns, assign owners and set dates in an afternoon, and the template library covers marketing, sales, operations and HR workflows. Basic costs $9 per seat per month billed annually, Standard costs $12 and Pro costs $22 at list price. The free plan covers up to two seats, and priced plans start at three seats with seat buckets at 3, 5, 10 and more.

The Basic plan is the weak point in the ladder. It includes zero automations and zero integrations, so any team that wants status changes to trigger notifications or sync with another tool must move to Standard at $12 per seat per month. Standard caps automations and integrations at 250 actions a month each, and Pro raises each cap to 25,000. Monday.com also prices by billing country, so confirm the exact figure at checkout before you budget.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: monday.com

Trello is the simplest tool in this list and the cheapest to start. Standard costs $5 per user per month billed annually and removes the free plan caps of 10 boards and 10 collaborators per workspace, while adding custom fields, advanced checklists and 1,000 automation runs a month. Premium costs $10 per user per month billed annually and adds calendar, timeline, table, dashboard and map views, plus unlimited automation runs.

The trade-off is scope. Trello has no native workload view, no goals and no portfolio reporting, so it suits single-team task tracking rather than cross-team programmes. Enterprise costs $17.50 per user per month billed annually with a 50-seat minimum, which puts it out of reach for small teams. For a team that wants a shared board and nothing more, Trello at $5 is hard to beat on price and ease of use.

Price: $5 per user/month (billed annually)

Free plan: Yes

Website: trello.com

Smartsheet suits teams that live in spreadsheets and want project controls on top of a grid. Pro costs $9 per user per month billed annually and Business costs $19. The grid supports formulas, conditional formatting, card and Gantt views, and dashboards that roll up data from many sheets. Teams that track budgets, timelines and resource sheets in one place often find Smartsheet easier to adopt than a tool built around task cards.

The main drawback is the lack of a free plan. You get a 30-day trial, then you must subscribe to keep access, which makes it harder to test with a whole team over a long pilot. Smartsheet also feels less natural for creative or agile teams that prefer boards and sprints, and some collaboration features, such as proofing and advanced automation, sit on the higher Business tier or above.

Price: $9 per user/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Wrike is built for teams that receive work through requests and need approvals before work starts. Team costs $10 per user per month billed annually and Business costs $24.80. Request forms, custom workflows, proofing and approvals are core strengths, and the reporting tools cover workload, budgets and project status in one place. Marketing and professional services teams use Wrike to route briefs, reviews and sign-offs without extra tools.

The price jump between Team and Business is steep, and many of the features that make Wrike stand out, such as advanced reporting and resource management, sit on Business or above. Small teams may also find the interface dense at first, with many panels and settings to learn. Wrike does offer a free plan for small teams, but it caps at a small number of users and lacks the workflow features that justify the switch.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Basecamp takes a different approach from the rest of this list. It charges $15 per user per month, or $299 per month for unlimited users, and every feature is included at that price. Message boards, to-do lists, schedules, docs, file storage and chat sit in one calm interface, and there are no feature tiers to compare. Teams that feel overwhelmed by settings and add-ons often settle on Basecamp and stay there.

The limit is depth. Basecamp has no Gantt chart, no native time tracking and no workload view, so teams that plan capacity or bill hours need another tool alongside it. Reporting is light compared with Asana or Wrike, and the 30-day trial is the only free option, with no free plan. For a small team that wants simple coordination, that trade is often worth it, but larger teams usually outgrow it.

Price: $15 per user/month

Free plan: Free trial (30 days)

Website: basecamp.com