8 Best Notion Alternatives for Teams in 2026

Confluence is the closest wiki match in this guide. It is built for documentation, with spaces, page trees, templates, and permissions that suit a team wiki. Standard costs $7.15 per user per month on monthly billing for the first 100 users, and annual plans are priced by user tier, at $720 a year for ten users. The free plan covers up to ten users, which suits a small team. Teams that already use Jira get shared search and linked pages.

The limits are task depth and the step to Premium. Confluence has no task tracking of its own, so a team that plans work in the same place needs Jira or a second tool. Premium costs $14.10 per user per month on monthly billing and adds analytics, a company hub, unlimited storage, and a 99.9% uptime SLA. Confluence is the best pick for teams that mainly need a wiki and already live in the Atlassian family.

Price: $7.15 per user/month (monthly billing; annual $720 a year for up to 10 users)

Free plan: Yes, up to 10 users

Website: atlassian.com

Coda, now sold as Superhuman Docs, is the pick for teams that build docs around tables. A doc can hold tables with formulas, buttons, and automations, so a tracker, a spec, and meeting notes can live in one place. Only Doc Makers are billed, while editors and viewers are free on every plan, so a team of 25 with three makers pays for three seats. Pro costs $12 per Doc Maker per month billed annually and adds unlimited doc size, 30-day version history, and custom branding.

The limits are mobile and offline use. The mobile apps trail the desktop version, and offline access is still absent, so teams that work on the move will feel the gap. Business costs $33 per Doc Maker per month billed annually and adds databases, unlimited automations and version history, private folders, and doc locking. Coda is the best pick for teams that want a doc that behaves like a small app, with tables and formulas at the center.

Price: $12 per Doc Maker/month (billed annually)

Free plan: Yes

Website: coda.io

Asana suits teams that want tasks and projects first, with docs attached to the work. Projects hold list, board, timeline, and calendar views, and the timeline doubles as a Gantt chart on the Starter plan. Portfolios and goals arrive on Advanced, which suits departments that report progress upward. The free Personal plan covers up to two people, so it works for a pair, not a team.

The limits are docs depth and cost. Docs in Asana attach to tasks and projects, but the workspace is not a wiki, so teams that write long specs will want a second tool. Starter costs $10.99 per user per month billed annually, and seats are sold in bands, so a team of six may pay for more seats than it uses. Asana is the best pick for teams that plan work in projects and only need light docs beside the tasks.

Price: $10.99 per user/month (billed annually)

Free plan: Yes, up to 2 users

Website: asana.com

Monday.com is the most visual option in this guide. Boards use color-coded status columns, and docs attach to items, boards, and workspaces. Standard at $12 per seat per month billed annually adds 250 automation and integration actions a month, while Pro at $19 raises the cap to 25,000 and adds time tracking and private boards. The free plan covers up to two seats, and every plan that charges starts at three seats.

The limits sit in the seat rules and the Basic plan. Basic costs $9 per seat per month billed annually but includes no automations and no integrations, so most teams need Standard at least. Seats are sold in buckets, so a team of four pays for five seats, and a team of six pays for ten. Monday.com is the best pick for teams that want a bright, visual workspace with docs attached to the work, and who will pay for Standard to get automations.

Price: $9 per seat/month (billed annually)

Free plan: Yes, up to 2 seats

Website: monday.com

Airtable is the pick for teams that link docs to structured data. Bases work like a database with grid, calendar, Kanban, gallery, and Gantt views, and interfaces let a team build a simple app on the data. Team costs $20 per user per month billed annually and covers 50,000 records per base, 25,000 automation runs a month, and 20 GB of attachment storage per base. Only people with edit access are billed, and read-only collaborators are free.

The limits are price and record caps. At $20 per user per month billed annually, Airtable costs more than twice as much as ClickUp or Monday.com at the entry level, and the jump to Business at $45 is steep. The 50,000-record cap on Team can also force an upgrade for teams with large data sets. Airtable is the best pick for teams that track inventory, content pipelines, or client records in a structured base, and a poor pick for simple notes and pages.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com

Evernote is the pick for capture-first note taking. The web clipper, document scanning, and search inside images and PDFs are its strongest features, and notes sync across desktop and mobile. Starter costs $99 a year, which works out to $8.25 a month, and covers 1,000 notes, 20 notebooks, three devices, and 5 GB of storage. Advanced costs $249.99 a year and removes the caps, with unlimited notes, notebooks, devices, and storage.

The limits are the caps and the price steps. The free plan caps at 50 notes and one notebook, so it only suits a light user. Starter caps at 1,000 notes, and the step to Advanced is steep at $249.99 a year. Evernote is the best pick for people who capture research, clippings, and scans every day, and a poor pick for a team that needs shared pages and databases.

Price: $8.25 per month (Starter, billed annually at $99 a year)

Free plan: Yes, 50 notes and 1 notebook

Website: evernote.com

Obsidian is the pick for local-first notes. The core app is free for personal and commercial use, and notes are plain Markdown files on your own device, linked to each other with links and a graph view. More than 8,000 community plugins extend it, from calendars to task lists. Sync Standard costs $4 per user per month billed annually and adds end-to-end encrypted sync across devices, with one vault and 1 GB of storage.

The limits are sharing and setup. Obsidian has no built-in sharing or comments, so a team that edits together needs Sync or a second tool. Setup also takes more care than a cloud app, since each person manages a vault and a plugin set. Obsidian is the best pick for people who want their notes to live on their own device, with no monthly bill for the app itself.

Price: $0 (free app; Sync $4 per user/month billed annually)

Free plan: Yes

Website: obsidian.md