8 Best Smartsheet Alternatives for Teams in 2026

ClickUp is the cheapest all-in-one pick in this guide. Docs, wikis, tasks, goals, and time tracking live in one workspace, so a team can plan, write, and track time without adding a second tool. The board view works much like a simple Kanban board, with list, calendar, and Gantt views beside it. The free plan covers unlimited tasks and members, which makes it easy to try with a real team.

The trade-off is setup time. ClickUp packs many features into one workspace, and a new team can spend a week tuning spaces, statuses, and views before work feels smooth. The free plan also caps file storage at 60 MB, so teams that share large files will need Core. ClickUp is the best pick for teams that want one workspace for the whole company at $9 per user per month billed annually.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com

Asana is the most structured option in this guide. Starter at $10.99 per user per month billed annually adds timeline and Gantt views, dashboards, forms, custom fields, and unlimited automations. The Personal plan is free for up to two users, and Starter adds unlimited free guests, so clients and contractors can follow work without a seat.

The limits sit in the higher tiers. Goals, portfolios, workload, and native time tracking only arrive on Advanced at $24.99 per user per month billed annually, so a team that needs portfolio views pays more than double the Starter rate. Asana also sells seats in set increments, which can leave a team paying for seats it does not use. Asana is the best pick for departments that want clean, structured work across many projects.

Price: $10.99 per user/month (billed annually)

Free plan: Yes, up to 2 users

Website: asana.com

Airtable is the closest match for teams that liked Smartsheet grids but want a real database underneath. Bases hold linked records, attachments, and rich field types, and Team at $20 per user per month billed annually allows 50,000 records per base, 20 GB of attachment storage, and 25,000 automation runs a month. Gantt and timeline views sit on Team, and the free plan covers small bases.

The seat rules need care. Team bills for anyone with comment access, so a workspace with many stakeholders costs more than the editor count suggests. Business at $45 per user per month billed annually fixes that by making commenters free, but it more than doubles the per-seat price. Airtable is the best pick for teams that plan in structured data and need linked records, forms, and automations in one place.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com

Zoho Projects is the budget pick in this guide. Premium at $4 per user per month billed annually includes unlimited projects, time tracking, budgeting, recurring tasks, and automation, which covers most small team needs at less than half the price of the next cheapest option. The free plan covers up to five users, three projects, and 5 GB of storage.

The trade-off is polish and depth. Advanced reporting, portfolio dashboards, and custom roles sit on Enterprise at $9 per user per month billed annually, and the interface feels dated next to Monday.com and Asana. Zoho Projects is the best pick for small teams and freelancers that want solid project tracking at the lowest price in this guide.

Price: $4 per user/month (billed annually)

Free plan: Yes, up to 5 users

Website: zoho.com

Teamwork is the agency pick in this guide. Basics at $9.99 per user per month billed annually includes time tracking, task lists, milestones, and client-facing features that agencies use every day, such as client users and project templates. The free plan covers up to five users, which suits a small agency trying the tool on one client.

The trade-off is learning time. Teamwork packs many menus and settings into each project, so a new team needs a week to settle in. Resource planning and workload views sit on Accelerate at $24.99 per user per month billed annually. Teamwork is the best pick for agencies and client services teams that bill by the hour and need time tracking beside project work.

Price: $9.99 per user/month (billed annually)

Free plan: Yes, up to 5 users

Website: teamwork.com

Wrike is the pick for teams that run formal, approval-heavy work. Team at $10 per user per month billed annually includes Gantt charts, request forms, dashboards, and 2 GB of storage per user, which covers most departmental planning. Business at $25 adds time tracking, approvals, proofing, and resource views for teams that manage client work.

The limits sit in the seat rules and the Business tier. Wrike sells seats in blocks of five, so a team of six pays for ten seats. Time tracking only arrives on Business, which more than doubles the per-user price, so a team that only needs time tracking should look at ClickUp or Teamwork first. Wrike is the best pick for teams that need approvals, proofing, and formal intake forms.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Trello is the simplest option in this guide. Cards move across a board, and that is most of what a small team needs to start. The free plan covers up to ten collaborators per workspace and ten boards, while Standard at $5 per user per month billed annually removes the board limit and adds 1,000 automation runs a month and Planner. Premium at $10 adds calendar, timeline, table, and dashboard views.

The trade-off is depth. Trello has no native time tracking, no workload view, and thin reporting, even on Premium. A team that outgrows boards will need a second tool for budgets or capacity. Trello is the best pick for small teams that want the fastest start and the lowest entry price in this guide.

Price: $5 per user/month (billed annually)

Free plan: Yes, up to 10 collaborators

Website: trello.com