8 Best Todoist Alternatives for Teams in 2026

Asana is the most structured option in this guide. Starter at $10.99 per user per month billed annually adds timeline and Gantt views, dashboards, forms, custom fields, and unlimited automations. The Personal plan is free for up to two users, and Starter adds unlimited free guests, so clients and contractors can follow work without a seat.

The limits sit in the higher tiers. Goals, portfolios, workload, and native time tracking only arrive on Advanced at $24.99 per user per month billed annually, so a team that needs portfolio views pays more than double the Starter rate. Asana also sells seats in set increments, which can leave a team paying for seats it does not use. Asana is the best pick for departments that want clean, structured work across many projects.

Price: $10.99 per user/month (billed annually)

Free plan: Yes, up to 2 users

Website: asana.com

Monday.com is the most visual option in this guide. Boards use color-coded status columns, and the timeline and Gantt views are clear at a glance. Standard at $12 per seat per month billed annually adds 250 automation and integration actions a month, while Pro at $19 raises the cap to 25,000 and adds time tracking and private boards. The free plan covers up to two seats, and every plan that charges starts at three seats.

The limits sit in the seat rules and the Basic plan. Basic costs $9 per seat per month billed annually but includes no automations and no integrations, so most teams need Standard at least. Seats are sold in buckets, so a team of four pays for five seats, and a team of six pays for ten. Monday.com is the best pick for teams that want a bright, visual workspace and are happy to move to Standard to get automations.

Price: $9 per seat/month (billed annually)

Free plan: Yes, up to 2 seats

Website: monday.com

Trello is the simplest option in this guide. Cards move across a board, and that is most of what a small team needs to start. The free plan covers up to ten collaborators per workspace and ten boards, while Standard at $5 per user per month billed annually removes the board limit and adds 1,000 automation runs a month and Planner. Premium at $10 adds calendar, timeline, table, and dashboard views.

The trade-off is depth. Trello has no native time tracking, no workload view, and thin reporting, even on Premium. A team that outgrows boards will need a second tool for budgets or capacity. Trello is the best pick for small teams that want the fastest start and the lowest entry price in this guide.

Price: $5 per user/month (billed annually)

Free plan: Yes, up to 10 collaborators

Website: trello.com

Notion is the docs-first pick in this guide. Pages, wikis, and databases hold specs, meeting notes, and task lists in one place, and Plus at $10 per member per month billed annually adds unlimited file uploads, 30-day page history, and more guests. Business at $20 adds Notion AI, including AI Meeting Notes, plus SAML single sign-on. Guests invited to single pages are free.

The trade-off is task depth. Notion tracks tasks well enough for light projects, but it has no native workload view, no built-in time tracking, and weaker reporting than Asana or Monday.com. A team that runs sprints or client billing will need a second tool. Notion is the best pick for teams whose real work is writing, and that only need light task tracking beside the docs.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.so

Zoho Projects is the budget pick in this guide. Premium at $4 per user per month billed annually includes unlimited projects, time tracking, budgeting, recurring tasks, and automation, which covers most small team needs at less than half the price of the next cheapest option. The free plan covers up to five users, three projects, and 5 GB of storage.

The trade-off is polish and depth. Advanced reporting, portfolio dashboards, and custom roles sit on Enterprise at $9 per user per month billed annually, and the interface feels dated next to Monday.com and Asana. Zoho Projects is the best pick for small teams and freelancers that want solid project tracking at the lowest price in this guide.

Price: $4 per user/month (billed annually)

Free plan: Yes, up to 5 users

Website: zoho.com

Teamwork is the agency pick in this guide. Basics at $9.99 per user per month billed annually includes time tracking, task lists, milestones, and client-facing features that agencies use every day, such as client users and project templates. The free plan covers up to five users, which suits a small agency trying the tool on one client.

The trade-off is learning time. Teamwork packs many menus and settings into each project, so a new team needs a week to settle in. Resource planning and workload views sit on Accelerate at $24.99 per user per month billed annually. Teamwork is the best pick for agencies and client services teams that bill by the hour and need time tracking beside project work.

Price: $9.99 per user/month (billed annually)

Free plan: Yes, up to 5 users

Website: teamwork.com

Jira is the software pick in this guide. Standard at $9.70 per user per month for teams of 1 to 100 users includes Scrum and Kanban boards, sprint planning, roadmaps, and reporting that software teams use every day. The free plan covers up to ten users, which suits a small dev team trying Jira on one project. Premium adds advanced roadmaps, approvals, and sandbox environments.

The trade-off is weight. Jira is built for software delivery, so a marketing or operations team will find the setup heavy and the language full of dev terms. Admin settings run deep, and a new team needs time to tune issue types, workflows, and permissions. Jira is the best pick for software teams that run sprints and need roadmaps, backlogs, and release tracking in one place.

Price: $9.70 per user/month (monthly billing)

Free plan: Yes, up to 10 users

Website: atlassian.com