8 Best Trello Alternatives for Teams in 2026

Asana suits teams that want more structure than a board can give. Work is organized in projects with list, board, timeline, and calendar views, and the timeline doubles as a Gantt chart on the Starter plan. Portfolios and goals arrive on Advanced, which makes Asana a fit for departments that report progress upward. The free Personal plan covers up to two people, so it works for a pair, not a team.

The main limits are cost and seat bands. Starter costs $10.99 per user per month billed annually, and Asana sells seats in bands, so a team of six may pay for more seats than it uses. Native time tracking only arrives on Advanced at $24.99 per user per month billed annually. Asana is the right pick when structure and reporting matter more than a low entry price.

Price: $10.99 per user/month (billed annually)

Free plan: Yes, up to 2 users

Website: asana.com

Monday.com is the most visual option in this guide. Boards use color-coded status columns, and the timeline and Gantt views are clear at a glance. Standard at $12 per seat per month billed annually adds 250 automation and integration actions a month, while Pro at $19 raises that cap to 25,000 and adds time tracking and private boards. The free plan covers up to two seats, and every plan that charges starts at three seats.

The limits sit in the seat rules and the Basic plan. Basic costs $9 per seat per month billed annually but includes no automations and no integrations, so most teams need Standard at least. Seats are sold in buckets, so a team of four pays for five seats, and a team of six pays for ten. Monday.com is the best pick for teams that want a bright, visual workspace and are happy to pay for the Standard plan to get automations.

Price: $9 per seat/month (billed annually)

Free plan: Yes, up to 2 seats

Website: monday.com

Notion is the pick for teams that want docs and tasks in one place. Pages, databases, wikis, and task lists live in the same workspace, and a team can build a knowledge base, a meeting notes hub, and a project tracker without leaving the app. Plus costs $10 per member per month billed annually and adds unlimited blocks, unlimited file uploads, and 30-day page history. The free plan works for one person, with a 1,000-block cap once a second member joins.

The limits are task depth and AI cost. Notion has no native Gantt chart or workload view, so teams that plan by dates and capacity will miss them. Full Notion AI, with agents and meeting notes, only arrives on Business at $20 per member per month billed annually, which doubles the bill. Notion is the best pick for teams whose work starts as writing and research, and who want docs and tasks in one shared space.

Price: $10 per member/month (billed annually)

Free plan: Yes

Website: notion.com

Jira is the pick for software teams that plan work in sprints. Scrum and Kanban boards, backlogs, and roadmaps are built for development work, and the automation rules cover common cases like moving an issue when a pull request merges. The free plan covers up to ten users, which suits a small dev team. Standard costs $9.70 per user per month on monthly billing for the first 100 users, and annual plans are priced by user tier, at $950 a year for up to ten users.

The limits are complexity and cost growth. Jira has many settings, and a team without an admin can spend weeks tuning schemes and permissions. Premium costs $19.60 per user per month on monthly billing, and the price rises with each user band. Jira is the best pick for software teams that need sprint planning, release tracking, and a deep integration library, and it is the weakest pick for teams outside engineering.

Price: $9.70 per user/month (monthly billing; annual plans priced by user tier)

Free plan: Yes, up to 10 users

Website: atlassian.com

Wrike suits departments that run complex projects with approvals and proofing. Team costs $10 per user per month billed annually and covers 2 to 15 users, with Gantt charts and shareable dashboards. Business costs $25 per user per month billed annually and adds request forms, proofing, approvals, time tracking, and resource management. The free plan covers basic task work for a small group.

The limits are seat blocks and the price jump to Business. Wrike sells seats in blocks of five, so a team of six pays for ten seats on Team. Time tracking, proofing, and resource views only arrive on Business, which is more than double the Team price and is sold as an annual subscription only. Wrike is the best pick for marketing, creative, and operations teams that need approvals and intake forms, and it is a poor pick for small teams that only need boards.

Price: $10 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Smartsheet is the pick for teams that plan in spreadsheets. Work lives in grid sheets that look like a spreadsheet, with Gantt, card, and calendar views on top. Pro costs $9 per member per month billed annually and covers 1 to 10 members, with 250 automation runs a month and 20 GB of storage. Business costs $19 per member per month billed annually, with unlimited automations, 1 TB of storage, and a timeline view. There is no free plan for new signups, only a 30-day trial.

The limits are the member caps and the step to Business. Pro stops at ten members, so an eleventh member forces a move to Business, which more than doubles the per-member price. Smartsheet is the best pick for operations and construction teams that already plan in sheets and want Gantt charts and forms without learning a new model.

Price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Airtable is the pick for teams that manage structured data. Bases work like a database with grid, calendar, Kanban, gallery, and Gantt views, and interfaces let a team build a simple app on top of the data. Team costs $20 per user per month billed annually and covers 50,000 records per base, 25,000 automation runs a month, and 20 GB of attachment storage per base. Only people with edit access are billed, and read-only collaborators are free.

The limits are price and record caps. At $20 per user per month billed annually, Airtable costs more than twice as much as ClickUp or Monday.com at the entry level, and the jump to Business at $45 is steep. The 50,000-record cap on Team can also force an upgrade for teams with large data sets. Airtable is the best pick for teams that track inventory, content pipelines, or client records in a structured base, and it is a poor pick for simple task lists.

Price: $20 per user/month (billed annually)

Free plan: Yes

Website: airtable.com