Best Project Management Software With Resource Planning

Float does one job and does it well: it shows who is working on what, and when. The schedule is a timeline of people against projects, with hours or percentages, time off, holidays, and departments. A lead drags a booking to move hours, spots overload in red, and checks utilization trends before promising a date. Starter at $7 per scheduled person per month covers scheduling, capacity, time off, and project scoping, while Pro at $12 per scheduled person per month adds time tracking, rate cards, cost estimates, and advanced reporting. A 30 day free trial defaults to Pro.

Float fits teams that already have a task tool and need a scheduler beside it. The limit is scope: Float is not a task manager, so a team still needs Asana, ClickUp, or Teamwork for tasks. For pure resourcing, Float is the clearest and cheapest tool on this list.

Price: $7 per scheduled person/month

Free plan: Free trial (30 days)

Website: float.com

Scoro links resource planning to the money side of a consultancy. The Resource app shows capacity by person, role, and team, and planned hours connect to project budgets and invoices, so a lead can see whether a booking is profitable before confirming it. Pricing starts from 15 euros per user per month and scales with the apps chosen from eight core apps, with a minimum of 5 seats and a 13 to 17 percent discount for annual billing. A free trial covers the chosen combination.

Scoro fits consultancies and agencies that plan resources against quotes and budgets. The limit is setup: picking a combination, loading people and rates, and training the team takes days to weeks. A small team that only needs a schedule will find Float faster and cheaper. For a firm that wants resourcing tied to margin, Scoro is a strong fit.

Price: from €15 per user/month

Free plan: Free trial (14 days)

Website: scoro.com

Kantata pairs deep resource planning with project accounting for large professional service firms. A lead can schedule by skill or role, see capacity across the portfolio, and track cost, revenue, and margin by project. Pricing is quote only, and there is no free plan, so a team should expect a sales process and an implementation project before the first schedule is live.

Kantata fits firms with 50 or more billable staff that manage many projects at once. The depth is the point: role based planning, utilization targets, and project accounting go beyond what smaller tools offer. The limit is fit and cost. A team under 50 people will find Kantata slow to set up, and a team that only needs a schedule will do better with Float. Kantata is the pick when a large firm needs control over capacity and money in one system.

Price: quote only

Free plan: No

Website: kantata.com

Accelo runs resourcing inside a full professional services platform. Projects carry budgets and retainers, time flows into invoices, and the schedule shows who is booked and who is free. Forecast, which Accelo acquired in 2025, now sits inside Accelo and adds predictive AI for resourcing, capacity planning, and financial forecasting. Pricing is quote only, and there is no free plan, only a demo and a guided trial.

Accelo fits service firms of 20 to 200 people that want resourcing tied to sales and billing. The limit is the sales led model: no price on the site, no free plan, and a setup that needs time. A team that wants a quick start with a known price should look at Teamwork, Float, or Scoro instead.

Price: quote only

Free plan: No

Website: accelo.com

Asana adds resource planning on its Advanced plan. The workload view shows each person effort across projects, so a lead can see overload before assigning more work. Portfolios group projects, goals link work to targets, and capacity planning on Enterprise shows risk across the whole organization. Starter at $10.99 per user per month billed annually covers timelines, Gantt views, dashboards, and forms, while Advanced at $24.99 per user per month billed annually adds resource management, goals, approvals, and time tracking.

Asana fits teams that already plan in Asana and need capacity views without a second tool. The limit is price and depth: resource management sits on Advanced at $24.99, and Asana has no rate cards, no invoicing, and no margin reports. A consultancy that bills by the hour will still need Teamwork or Scoro for money. For capacity inside a familiar project tool, Asana Advanced is a solid pick.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com

Smartsheet brings resource views to teams that plan in grids. Resource management views show who is assigned to what across sheets, and reports roll up effort, dates, and status into dashboards. Pro at $9 per member per month billed annually covers 1 to 10 members with card, Gantt, and calendar views, while Business at $19 per member per month billed annually adds resource management, more automation, and proofing. A 30 day free trial needs no card.

Smartsheet fits operations and program teams that already track work in sheets. The limit is price and fit: resource management needs Business at $19, and there is no free plan. A team that wants a board first tool will find ClickUp or Asana simpler. For sheet based planning with resource views, Smartsheet is a strong choice.

Price: $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Wrike adds workload and capacity views to formal project plans. The workload view shows each person assigned hours against their capacity, so a lead can rebalance before a deadline slips. Gantt charts, dependencies, and baselines support the plan, while request forms feed new work into the queue. Team at $9.80 per user per month billed annually covers Gantt charts, dashboards, and integrations, while Business adds workload views, time tracking, automation, and AI actions on an annual contract.

Wrike fits marketing, creative, and operations teams that run structured projects with approvals. The limit is the plan split: workload needs Business, and seats are sold in groups of five, so a team of seven pays for ten. A 14 day free trial covers Team and Business, which gives a team time to test the workload view before buying.

Price: $9.80 per user/month (billed annually)

Free plan: Yes

Website: wrike.com

Monday.com shows capacity through its workload widget, which sums assigned hours by person and flags overload in color. Boards carry tasks with people, dates, and effort columns, and the same data can be seen as a timeline or a dashboard. Basic starts at $9 per user per month billed annually with a 3 user minimum, Standard at $12 adds timeline and calendar views, and Pro at $19 adds time tracking, formula columns, and the full workload view. A 14 day free trial of Pro lets a team test the resource features first.

Monday.com fits teams that want a visual capacity view without a heavy PSA tool. The limit is price: the workload view sits on Pro at $19, and every seat is priced from three users up. A consultancy that needs rates and invoicing will find Teamwork stronger. For visual capacity planning, Monday.com Pro is a good pick.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: monday.com

ClickUp adds resource management on its Business plan. The workload view shows capacity by person across spaces, folders, and lists, and timesheets track actual hours against the plan. Core at $9 per user per month billed annually covers unlimited storage, Gantt charts, goals, and 1,000 automations a month, while Business at $17 per user per month billed annually adds resource management, timesheets, advanced dashboards, and private views. The free plan covers unlimited tasks, boards, and time tracking.

ClickUp fits a team that wants tasks, docs, goals, and capacity in one workspace. The limit is depth: the tool has many views and settings, so a new team should start with one space and one board template. For an all in one workspace with resource views at $17, ClickUp Business is strong value.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: clickup.com