Best Resource Forecasting Software

Resource Guru is a resource scheduling tool for teams that need to track who is available, when and for how long across projects and bookings. Grasshopper costs $5 per person per month billed annually and covers unlimited projects and clients, dashboards, calendar sync and multi resource bookings. Blackbelt costs $8 and adds timesheets and reports, while Master costs $12 and adds approvals and single sign on.

Resource Guru stands out on scope. Most forecasting tools schedule people only, while Resource Guru also books equipment and meeting rooms, which matters for studios, labs and field teams. The limits are the trial only entry and reports on higher tiers. For a small team that schedules people and gear together, it is the cheapest full option here.

Price: $5 per person/month (billed annually)

Free plan: Free trial (30 days)

Website: resourceguruapp.com

Runn is a resource planner built around forecasting, with unlimited placeholders, demand by role and saved scenarios that let managers test staffing plans before they commit. Lite costs $7 per person per month billed annually and covers scheduling, tentative projects, capacity and utilisation charts and project budgets. Standard costs $11 and adds timesheets, integrations and the API. Every plan starts at 20 seats.

The scenario planning is the best in this list, because managers can model a hire, a delay or a new project and see the effect on capacity before they act. The 20 seat minimum is the real limit, since a team of 10 still pays for 20 seats. For a firm of 20 or more that forecasts constantly, Runn is the strongest dedicated planner here.

Price: $7 per person/month (billed annually)

Free plan: Free trial (30 days)

Website: runn.io

Teamdeck is a resource management tool that charges by seat type rather than by feature. Light Member seats cost $1.80 per person per month billed annually and keep people on the calendar and in reports without app login. Full Member seats cost $5.40 per person per month and add full app access for planning, timesheets and leave. A team can mix cheap view only seats with full seats for planners.

That seat model is the cheapest way to put a whole roster on a plan, because people who only need to appear on the schedule cost $1.80 each. The trade is depth, since Teamdeck reporting is lighter than Runn or Kantata. For a team that wants capacity visibility at the lowest per person cost, Teamdeck is the best buy in this list.

Price: $1.80 per person/month (billed annually)

Free plan: Free trial

Website: teamdeck.io

Forecast by Harvest is the scheduling half of the Harvest setup. It costs $5 per person per month billed annually, or $6.25 billed monthly, and it is billed separately from Harvest time tracking, which starts at $9 per seat per month billed annually on Teams. Forecast shows who is booked where, with capacity graphs that flag overbooked people, and it connects scheduled hours with actual time in Harvest.

The link to Harvest is the main reason to choose it, because planned hours and actual hours sit in one view and show how upcoming work will consume the project budget. The limit is that Forecast alone does no invoicing or revenue forecasting, and the combined bill with Harvest is $14 per person per month billed annually. For a team already on Harvest, Forecast is the natural add on.

Price: $5 per person/month (billed annually)

Free plan: Free trial (30 days)

Website: getharvest.com

Mosaic is an AI powered resource planning tool that pulls data from project and finance software to show who is working on what, when, and what it will cost. Team costs $9.99 per user per month, Business costs $14.99 and Enterprise is a custom quote. Workload heat maps show overloads before they happen, and the forecasting views tie staffing to budgets and billing.

The AI layer is what sets Mosaic apart, because it suggests staffing changes from real project data rather than leaving the planner to build every scenario by hand. The entry price is higher than Float or Resource Guru. For an agency that wants forecasting driven by live financial data, Mosaic is worth the premium.

Price: $9.99 per user/month

Free plan: Free trial (30 days)

Website: mosaicapp.com

Hub Planner is a resource scheduling tool built around capacity planning, with drag and drop scheduling, timesheets, vacation management, resource requests and reporting in one service. Plug and Play costs $7 per resource per month billed annually, Premium costs $18 and adds advanced reporting and capacity analytics, and Enterprise is a custom quote.

The reporting depth is the reason to pick Hub Planner over a cheaper scheduler, because capacity versus demand reports go further than a simple calendar view. The Premium tier costs more than double the entry tier, so deep analytics come at a real premium. For a team that lives in capacity reports, Hub Planner is the strongest reporting led option here.

Price: $7 per resource/month (billed annually)

Free plan: Free trial (30 days)

Website: hubplanner.com

Kantata is a PSA built for professional services firms that need resource planning, project financials and revenue forecasting in one place. It connects scheduling with budgets, utilisation and forecast revenue, and lists over 1,200 integrations. The pricing page asks buyers to fill out a form so a PSA advisor can build a tailored plan, with no published numbers.

That tailored model fits mid market and enterprise firms, and it makes Kantata a poor fit for a small team that wants a published starting price. For a services firm above 50 people that needs forecast accuracy tied to staffing, Kantata is one of the strongest options.

Price: quote only

Free plan: No

Website: kantata.com

Saviom is an enterprise resource management platform for organisations that plan large project portfolios across many teams and locations. It covers resource forecasting, capacity planning, what if analysis, skills matching and utilisation reporting, with views that roll many projects into one portfolio picture. Pricing is not published, so every buyer gets a custom quote.

The portfolio view is the reason large firms choose Saviom, because it shows demand against supply across the whole organisation rather than one team at a time. That depth comes with heavy implementation. For an enterprise that forecasts across hundreds of people, Saviom is built for exactly that job.

Price: quote only

Free plan: No

Website: saviom.com

Planview is a portfolio management platform that large organisations use to plan capacity, prioritise work and forecast demand across many teams. Its resource management tools show who is available, which skills are short, and how the portfolio will consume capacity over the coming quarters. Pricing is custom, and the platform is sold through a sales process.

The scale is the point. Planview fits organisations that manage hundreds of projects and need governance, reporting and prioritisation across the portfolio, not a single team schedule. A small team will find it far too heavy, and the quote only pricing makes it hard to compare. For enterprise portfolio forecasting, Planview is the established choice.

Price: quote only

Free plan: No

Website: planview.com