Best Resource Management Software for Software Teams

Website: https://www.float.com

Best for: software and professional services teams that want a clean visual drag-and-drop schedule

Starting price: $7 per person/month (billed annually)

Free plan: Free trial (30 days)

Pros: clear visual schedule that shows capacity across sprints and projects; simple to set up and read

Cons: time tracking, SSO, and advanced reporting need Pro at $12 per person/month; Starter allows only 1 placeholder and 1 currency

Float is the simplest scheduling tool in this list for a software team that plans in sprints. The drag-and-drop board shows every developer, every sprint, and every project at a glance, and overbooked staff stand out at once, so a team lead can shift work before the sprint starts rather than after it slips. Starter at $7 per person per month billed annually is a fair entry price, and the 30-day trial opens the Pro features with no credit card.

The limits sit on the higher tier. Time tracking, single sign-on, and advanced reporting need Pro at $12 per person per month, and Starter allows only one placeholder and one currency, which matters for a team with contractors or several offices. For a software team that mainly needs a clear capacity view, Float is hard to beat at its entry price.

Website: https://resourceguruapp.com

Best for: small and mid-sized software teams that also schedule equipment and rooms

Starting price: $5 per person/month (billed annually)

Free plan: Free trial (30 days)

Pros: books people, equipment, and rooms on one calendar; simple clash detection for double bookings

Cons: Grasshopper has no timesheets, reports, rates, or budgets; every scheduled person is billed even if they never log in

Resource Guru suits a small software team that books more than developers. The same calendar covers staff, test devices, and meeting rooms, and clash detection flags a double booking before it happens, Grasshopper at $5 per person per month billed annually is one of the cheapest entries in this list, and the 30-day trial needs no credit card.

The billing model needs attention. Every scheduled person is billed whether they log in or not, so a roster of occasional contractors still costs the full per-person rate. Grasshopper has no timesheets, reports, rates, or budgets, and those features need Blackbelt at $8 per person per month billed annually. The vendor price cards did not render in a text fetch today, but the prices are confirmed in the vendor 2026 Pricing FAQ effective 1 July 2026.

Website: https://teamdeck.io

Best for: software houses and agencies that want scheduling, time tracking, and leave in one low-cost tool

Starting price: $1.80 per Light Member/month (billed annually)

Free plan: Free trial (30 days)

Pros: lowest entry price in this list; scheduling, time tracking, and leave in one tool

Cons: Light Members have no app login, so full access needs a Full Member seat at $5.40; no free plan shown on the current pricing page

Teamdeck is the budget pick for a software team that wants scheduling plus time tracking and leave in one place. Light Members cost $1.80 per month billed annually, with Full Members at $5.40, against list prices of $2 and $6 billed monthly, so a small team can cover its whole roster for less than the cost of one seat elsewhere. The 30-day trial needs no credit card.

The catch is the member split. Light Members have no app login, so full planning, timesheets, and leave access needs a Full Member seat at $5.40 per month billed annually, and a team that gives everyone full access will pay the higher rate for most seats. There is no free plan shown on the current pricing page. Even so, Teamdeck stays cheap for a small software team, and the per-member maths is easy to explain to a finance lead.

Website: https://www.runn.io

Best for: software and IT services teams that want capacity, utilization, and project cost in one view

Starting price: $7 per resource seat/month (billed annually)

Free plan: Free trial (30 days)

Pros: utilization and capacity views tied to project cost; clear forecasts for hiring and bench time

Cons: plans start at a 20 resource seat minimum, so the smallest bill is $140 a month; Lite has no timesheets or API

Runn suits a software team that wants to connect the schedule to the money. Utilization, capacity, and project cost sit in one view, so a manager can see not just who is busy, but whether the busy work is profitable, and can spot bench time before it becomes a hiring problem. Lite at $7 per resource seat per month billed annually is a fair price, and the 30-day trial opens the Standard features with no credit card.

The seat minimum is the main barrier. Every plan starts at 20 resource seats, so the smallest monthly bill is $140, which rules Runn out for a team of five or ten. Lite has no timesheets or API, so time tracking and integrations need Standard at $11 per resource seat per month billed annually. Runn fits a midsize software team that can fill 20 seats and wants cost data with its capacity view.

Website: https://www.getharvest.com/forecast

Best for: Harvest users who need simple visual scheduling tied to tracked time

Starting price: $5 per person/month (billed annually)

Free plan: Free trial (30 days)

Pros: simple visual schedule that pairs with Harvest time tracking; quick to set up for current Harvest users

Cons: billed separately from Harvest time tracking, so the combined cost with Harvest Teams at $9 is $14 per person/month (billed annually); everyone scheduled counts as a seat

Harvest Forecast is the simple scheduling add-on for software teams already tracking time in Harvest. The visual schedule shows who is booked and who has room, and it pairs with Harvest time data, so a team lead can compare planned hours against actual hours without a second system. Forecast alone costs $5 per person per month billed annually, or $6.25 billed monthly, and the 30-day trial needs no credit card.

The cost maths matters. Forecast is billed separately from Harvest time tracking, so the combined cost with Harvest Teams at $9 per seat per month billed annually is $14 per person per month billed annually, plus the Flex usage fees Harvest charges for active projects, clients, tasks, and invoicing. Everyone scheduled counts as a seat, so a large roster costs more than the headline suggests. For a Harvest team, Forecast is the easiest scheduling win, but a team without Harvest should compare the combined price first.

Website: https://hubplanner.com

Best for: mid-sized software and services teams that want scheduling, timesheets, and leave in one tool

Starting price: $7 per resource/month (billed annually)

Free plan: Free trial (60 days)

Pros: scheduling, timesheets, and leave in one tool; generous 60-day trial to test on real sprints

Cons: timesheets with approval and skills matching need Premium at $18 per resource/month; Premium extensions are extra-cost on Plug and Play

Hub Planner gives a mid-sized software team scheduling, timesheets, and leave in one tool at $7 per resource per month billed annually for Plug and Play. The 60-day trial is the longest in this list, which gives a team two full sprints to test the schedule on real work before deciding. Timesheets, leave, and resource booking sit together, so a team lead can plan a sprint and approve the hours in the same place.

The limits sit on Premium. Timesheets with approval and skills matching need Premium at $18 per resource per month, and Premium extensions are extra-cost on the Plug and Play tier, so the full feature set costs more than the headline. Hub Planner fits a team that wants one tool for scheduling, hours, and leave without enterprise complexity.

Website: https://www.saviom.com

Best for: medium and large software and professional services firms needing enterprise resource and workforce planning

Starting price: quote only

Free plan: Free trial (60 days)

Pros: enterprise resource and workforce planning with skills and capacity forecasting; long 60-day trial

Cons: Lite licences are view-only with no editing; pricing is quote only with no published starting price

Saviom is the enterprise option in this list, built for medium and large software and professional services firms. It covers resource planning, workforce planning, skills matching, and capacity forecasting at a scale the smaller tools in this list do not attempt, and the 60-day trial is customised to the buyer, with access on request. For a firm planning hundreds of staff across many projects, that depth is the point.

The trade-off is access and price opacity. Saviom publishes no price, and pricing is quote only with custom Power and Lite licences, so the cost only emerges from a sales conversation. Lite licences are view-only with no editing, so most staff will need the higher licence to change the plan. Small teams will find the process heavy. Saviom fits a large firm that can invest in setup and wants enterprise-grade workforce planning, not a small team looking for a quick scheduling win.

Website: https://teamhood.com

Best for: software teams running many shared projects who want capacity planning, Gantt, and timesheets in one plan with nothing gated

Starting price: $12 per user/month (billed annually)

Free plan: Free trial (1 month)

Pros: capacity planning, Gantt, and timesheets in one plan with nothing gated; simple flat per-user price

Cons: minimum 3 licences, and every active member and open invite holds a licence, guests included; no free plan

Teamhood is the straightforward pick for a software team running many shared projects. Capacity planning, Gantt, and timesheets all sit in one plan at $12 per user per month billed annually, or $16 billed monthly, with nothing gated behind a higher tier, so the price a team sees is the price it pays. The first month is free with no credit card, which gives a team a full sprint cycle to test the tool on real work.

The licence rules need attention. The minimum is three licences, and every active member and open invite holds a licence, guests included, so a team with many guests will pay for them. There is no free plan. For a software team that wants one price for the full feature set, Teamhood is a clean fit.

Website: https://www.tempo.io/products/portfolio-manager

Best for: software teams that need predictive scheduling and portfolio-level resource planning

Starting price: $15 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: predictive scheduling that forecasts finish dates from real progress; portfolio-level resource planning across teams

Cons: Essentials caps at 5,000 tasks; custom data fields, timesheet review, SSO, and multiple workspaces need Professional at $28 or Ultimate at $42 (billed annually)

Tempo Portfolio Manager, formerly LiquidPlanner, is the pick for a software team that wants its schedule to predict the future rather than just record the plan. Predictive scheduling forecasts finish dates from real progress and remaining work, and portfolio-level resource planning shows capacity across many teams at once. Essentials starts at $15 per user per month billed annually, and the 14-day trial is enough to test the forecasting on one live project.

The caps matter for larger programs. Essentials caps at 5,000 tasks, and custom data fields, timesheet review, single sign-on, and multiple workspaces need Professional at $28 or Ultimate at $42 per user per month billed annually, so a growing team should expect the higher tier. For a software team that runs many projects and needs to know which ones will slip before they do, the predictive engine is worth the price. Smaller teams may find Float or Teamdeck enough.