Best Resource Management Software

Website: https://float.com

Best for: Teams that want simple visual scheduling with a capacity view

Starting price: $7 per scheduled person/month (billed annually)

Free plan: No

Pros: Clear visual schedule with capacity bars; 30-day free trial with no credit card required

Cons: Starter has no time tracking, so comparing planned hours with actuals needs the Pro plan at $12 per scheduled person per month

Float is one of the simplest tools in this list. The schedule view shows who is booked on what, and capacity bars make it easy to spot an overloaded person before a project slips. The Starter plan costs $7 per scheduled person per month billed annually, and a 30-day free trial that defaults to Pro lets a team test the fuller feature set with no credit card required. The interface is clean, and most teams can set up a schedule in an afternoon.

The limit is time tracking. Starter has no time tracking, so a team that wants to compare planned hours with actual hours must move to Pro at $12 per scheduled person per month billed annually. Starter also allows only one placeholder and keeps a seven-day activity feed, against five placeholders and 180 days on Pro. A team that only needs to plan who works on what will be happy on Starter, but a team that also needs to track actual hours should price Pro from the start.

Website: https://resourceguru.io

Best for: Small teams that want fast bookings for people and equipment

Starting price: $5 per person/month (billed annually)

Free plan: No

Pros: Lowest starting price among the scheduling tools here; books rooms and equipment as well as people

Cons: Every person added is billed whether they log in or not, and timesheets need the Blackbelt plan at $8 per person per month

Resource Guru is a straightforward booking tool. The Grasshopper plan costs $5 per person per month billed annually, and a 30-day free trial needs no credit card. The schedule shows who is booked and who is free, and the tool also books non-human resources such as equipment and rooms, billed separately at $2.50 per item per month on annual billing. Leave management and clash detection help a manager avoid double-booking the same person.

The pricing model needs care. Every person added is billed whether they log in or not, so a team should count everyone who appears on the schedule, not only the people who manage it. The cheapest Grasshopper plan has no timesheets, reports, or bill rates, so a team that needs time tracking and reporting must move to Blackbelt at $8 per person per month, and booking approvals and single sign-on need Master at $12. A team should price Blackbelt if it wants reporting, not Grasshopper.

Website: https://www.getharvest.com/forecast

Best for: Teams that already use Harvest for time tracking

Starting price: $5 per person/month (billed annually)

Free plan: No

Pros: Single simple plan with no tiers to compare; 30-day free trial with no credit card required

Cons: Both schedulers and scheduled people count toward billing, and it is billed separately from Harvest time tracking

Harvest Forecast is the simplest product to price in this list. There is one plan at $5 per person per month billed annually, or $6.25 billed monthly, with a free 30-day trial and no credit card required. The schedule view shows team availability at a glance, and it pairs naturally with Harvest time tracking, so a team can plan hours in Forecast and then track actual hours in Harvest. For a team that already uses Harvest, the pairing is the main reason to pick it.

The catch is double billing. Both the people who schedule and the people being scheduled count toward per-person pricing, including people who have not been invited to sign in, so a ten-person schedule costs ten seats even if only one person manages it. Forecast is also billed separately from Harvest time tracking, so a team that wants both pays twice. A team should add the two subscriptions together when it compares Forecast with an all-in-one tool.

Website: https://www.runn.io

Best for: Teams that want capacity planning and project forecasting together

Starting price: $7 per resource seat/month (billed annually)

Free plan: No

Pros: Strong capacity and forecasting views; 30-day free trial of the Standard plan

Cons: Every plan starts at 20 resource seats, so the smallest Standard bill is $220 per month billed annually

Runn combines resource scheduling with project forecasting, so a manager can see both who is available and whether a project will finish on time. The Lite plan costs $7 per resource seat per month billed annually, and the Standard plan costs $11, with a 30-day free trial of Standard and no credit card required. Capacity charts, project timelines, and utilization views help a team spot overload before it causes a delay.

The barrier is the seat minimum. Every plan starts at 20 resource seats, so the smallest Standard bill is $220 a month billed annually, which prices out small teams. Lite also has no timesheets and no API, so a team that tracks hours against plans must move to Standard at $11 per resource seat per month. A team with fewer than 20 people should look at Float or Resource Guru instead, because Runn is priced for teams of 20 or more.

Website: https://teamdeck.io

Best for: Teams that want the lowest per-person price for scheduling

Starting price: $1.80 per person/month (billed annually)

Free plan: No

Pros: Lowest starting price in this comparison; every feature ships with every account

Cons: Light Members have no app login, so anyone who logs time needs a Full Member seat at $5.40 per person per month

Teamdeck is the cheapest tool in this comparison by a wide margin. The Light Member seat costs $1.80 per person per month billed annually, and the Full Member seat costs $5.40, with monthly billing at $2 and $6. A free trial is offered with no credit card required, though the vendor page does not state the trial length. Every feature ships with every account, so the difference between seat types is access, not features, and the seat calculator on the pricing page shows the yearly total before checkout.

The limit is access. Light Members have no app login, so anyone who needs to log time, manage leave, or use the app must be a Full Member at $5.40 per person per month. A team that only schedules people and never asks them to log time can stay on Light seats, but most teams will need a mix, with managers and staff on Full seats and occasional people on Light seats. A team should count how many Full seats it needs before it trusts the $1.80 headline price.

Website: https://www.mosaicapp.com

Best for: Larger firms that want AI-assisted resource planning with ERP links

Starting price: quote only

Free plan: No

Pros: AI-assisted planning and ERP integrations for larger firms; per-seat rate steps down as headcount grows

Cons: No published price, no free trial, and a one-time onboarding cost plus a 6 to 8 week rollout

Mosaic is built for larger firms that plan resources across many projects and want the plan to link with their ERP system. The subscription is per seat billed annually, with the rate stepping down as headcount grows, and the pricing page lists a separate annual platform fee, an annual ERP integration fee, and a one-time onboarding and implementation cost on top. Sales-led onboarding typically runs 30 to 60 days from signed contract to planning live.

The barrier is that nothing is self-serve. There is no published price, no free trial, and no way to sign up without talking to sales. Single sign-on and two-factor authentication are an add-on on the Standard plan and included only with Enterprise, and the standard rollout takes six to eight weeks. A team should ask for a written quote that includes the platform fee, the ERP fee, and the onboarding cost, because the per-seat price alone does not show the full first-year cost.

Website: https://www.kantata.com

Best for: Professional services firms that want a full PSA with resource planning

Starting price: quote only

Free plan: No

Pros: Full professional services automation with resource planning, project accounting, and forecasting

Cons: No published price and no self-serve signup or trial, so a team cannot try it without a sales conversation

Kantata is a full professional services automation platform, and resource planning is one part of a wider system that also covers project accounting, forecasting, and utilization. Plans are tailored by company size, goals, and way of working, and pricing requires filling in a request form for a PSA Advisor to reply. The product suits a firm that wants resource planning inside a larger PSA, rather than a standalone scheduling tool.

The barrier is transparency. There is no published price and no self-serve signup or trial, so a team cannot evaluate cost or try the product without going through a sales conversation first. A firm should be ready for a longer sales cycle and should ask which modules are included in the quote, because a PSA price can cover much more than resource planning, and the team should know what it is paying for.

Website: https://www.saviom.com

Best for: Large firms that need enterprise resource planning with license tiers

Starting price: quote only

Free plan: No

Pros: Power and Lite license model that suits large teams with many viewers; enterprise planning features

Cons: Lite licenses are view-only with no editing, and there is no published price or self-serve trial

Saviom is built for large firms that plan resources across many teams and projects. Pricing is custom, based on the number of Power and Lite licenses and specific product requirements, with quotes provided only on request. The license model lets a firm give most staff a cheaper view-only seat while the people who plan and edit schedules hold Power licenses. The pricing page offers a personalized quote on registration.

The limit is the license split. Lite licenses are view-only with no editing, so anyone who needs to edit schedules, extract reports, or assign authority needs a Power license, and there is no published price or self-serve trial to check the cost first. A firm should count how many Power licenses it needs before it asks for a quote, because the number of editors, not the total headcount, decides the real cost.