Best Resource Planning Software With Time Tracking

Resource Guru keeps scheduling simple. The booking grid shows people, equipment and meeting rooms in one view, and a booking takes a few seconds to create, move or repeat. Leave management is built in, so holidays and sick days show on the same grid as project work, which stops double booking. Timesheets arrive on the Blackbelt plan, along with reports, custom fields and billable versus non billable time, which is the tier most teams need for this topic. The interface stays plain and fast, with little to learn, so a small team can load its people and projects in an afternoon and start booking the next day.

Pricing changed on July 1, 2026. Grasshopper costs $5 per person a month, Blackbelt $8 and Master $12, with lower rates for rooms, equipment and other non human resources. Annual billing lowers the per person rate further, and the vendor lists the annual figures on its pricing page. The limits are clear: there is no invoicing, no client portal and no built in chat, so finance and client work stay in other tools.

Price: $5 per person/month

Free plan: Free trial (30 days)

Website: resourceguruapp.com

Harvest is a time tracking tool with project budgets at its core. Each project carries a budget in hours or money, and the dashboard shows how much of that budget is used as time is logged, which keeps overruns visible early. Invoices pull directly from tracked time and expenses, so the path from logged hours to a client invoice is short. The tool also tracks team capacity in a light way, with scheduled hours per person per week, which is enough for small teams that plan in broad strokes. Integrations with Asana, Trello, Slack and QuickBooks cover the gaps for teams that plan work elsewhere.

Pricing changed with a 2026 restructuring. The Teams plan costs $9 per seat a month billed annually and the Enterprise plan costs $14, with monthly billing at $11 and $17.50. Flex usage fees apply to active projects, clients, tasks and invoicing on some plans, so the per seat price is not the whole bill for large accounts. There is no free plan, only a 30 day trial, and there is no full resource scheduler, so teams that need detailed capacity planning will want a second tool.

Price: $9 per seat/month (billed annually)

Free plan: Free trial (30 days)

Website: getharvest.com

Toggl Track is the simplest timer on this list. A team member starts a timer with one click, picks a project and a client, and stops it when the work ends, with idle detection to catch forgotten timers. The calendar view and weekly reports show where the hours went, and the tool groups time by project, client and tag, which makes client reporting quick. Scheduling is limited to a team capacity view on higher plans, so Toggl Track suits teams that plan in another tool and only need honest time records here. The mobile and desktop apps work offline and sync later, which matters for people who move between sites.

The free plan covers up to five users with unlimited time tracking, projects and clients, which is enough for a small studio to start. Starter costs $9 per user a month billed annually and adds billable rates, time rounding and saved reports. Premium costs $18 and adds forecasting, team capacity planning and project time estimates, which is the tier that brings real resource planning into the tool.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Clockify is the low cost entry on this list, and its free plan has no limit on users, projects or tracked time, which is rare. The timer, manual entry and kiosk modes cover office and field teams, and the calendar, timesheet and report views give managers the basic picture. Scheduling arrived as a separate view where managers assign work and see capacity, and it connects to the time data so planned hours and logged hours can sit side by side. GPS tracking and screenshots are available as add ons for teams that need proof of attendance, and the tool integrates with project tools like Trello, Asana and Jira.

The free plan is genuinely usable, with unlimited users and time tracking, which makes Clockify the default choice for teams with no budget. Basic costs $3.99 per user a month billed annually and adds admin controls, time off and invoicing. Standard costs $5.49 and adds approvals, targets and reminders, while Pro costs $7.99 and adds scheduling, forecasting and single sign on. The limits are that the design is plain, scheduling is not as visual as Float or Resource Guru, and support on the free plan is limited to documentation.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: clockify.me

Teamwork is a full project platform with workload planning built in. The workload view shows each person as a bar with assigned hours against capacity, so a manager can spot overload across all active projects at once. Time tracking sits on tasks, with timers, manual entry and timesheets, and billable time flows into invoices through integrations with QuickBooks and Xero. Client work is organised by company and project, with milestones, task lists and file sharing in one place, which suits agencies that run many small client jobs in parallel.

The free plan covers up to five users with basic project features, which is enough to test the workload view on a small team. Basics costs $9.99 per user a month billed annually and adds time tracking, workload and more storage, while Accelerate costs $24.99 and adds resource scheduling, project templates and advanced reporting. The limits are that the interface takes time to learn, the entry plan restricts some reports, and per user pricing climbs fast once the team grows past twenty people.

Price: $9.99 per user/month (billed annually)

Free plan: Yes

Website: teamwork.com

Monday.com builds work on boards, and the workload widget turns those boards into a capacity view. Each item carries a person, a date range and an effort estimate, and the widget totals the effort per person per week against their capacity, with overload shown in red. Time tracking comes from a time tracking column that logs hours per item, and the dashboard can show planned effort next to logged time. Automations move items, send reminders and update statuses, which cuts the manual work of keeping the board current. The template library covers agency, marketing and software teams, so setup is fast.

The free plan covers up to two seats with basic boards, which suits a tiny team or a trial. Basic costs $9 per seat a month billed annually and adds unlimited items, five gigabytes of storage and a dashboard. Standard costs $12 and adds timelines, calendars and guest access, while Pro costs $19 and adds time tracking, workload views and private boards. The limits are that time tracking is a column rather than a full timesheet system, approvals are light, and the per seat price rises steeply as the team grows.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: monday.com

Asana is a task platform first, and its workload view is the resource planning layer. Portfolios group projects, and the workload tab shows each person with assigned hours against capacity across all of them, so a manager can rebalance before a deadline slips. Time tracking is native on the Advanced plan, with estimated and actual time fields on tasks, and the dashboard can compare the two. Rules automate handoffs, approvals and status changes, and the tool integrates with Harvest, Clockify and Toggl Track for teams that prefer a dedicated timer.

The free Personal plan covers up to ten collaborators with basic tasks and projects. Starter costs $10.99 per user a month billed annually and adds timeline, dashboard and more guests, while Advanced costs $24.99 and adds workload, native time tracking, approvals and goals. The limits are that real time tracking needs Advanced, the entry plan has no workload view, and reporting on Starter is basic.

Price: $10.99 per user/month (billed annually)

Free plan: Yes

Website: asana.com