Best Workforce Planning Software

Runn focuses on resource planning and project forecasting. Teams can map people to projects, see future capacity and check whether a new project fits before saying yes. The forecast view shows planned versus actual time, which helps managers spot overbooking early. Reports cover utilisation and project profitability, so the tool suits agencies and consultancies that bill by the hour.

The free plan covers teams of up to 5 people, which makes Runn a low-risk starting point for a small studio or consultancy. The $7 per resource monthly price is simple to understand, but costs climb with every added resource, so a 50-person team pays $350 per month at the starting price. Teams that need deep project management features may find Runn narrow next to a full suite.

Price: $7 per resource/month

Free plan: Yes (free for teams of up to 5 people)

Website: runn.io

Resource Guru keeps scheduling simple. Each person has a calendar, managers book time against projects, and clashes show up at once. Leave management and utilisation reports are built in, so a team can see who is free without a spreadsheet. The interface stays light, which helps small teams adopt it fast without long training or setup.

At $4.16 per person per month, billed annually, Resource Guru is the cheapest starting price in this guide. A 20-person team pays $83.20 per month and a 50-person team pays $208 per month. A 30-day free trial is available, but there is no free plan after the trial ends. Larger teams that need forecasting, skills tracking or deep reporting may outgrow it.

Price: $4.16 per person/month (billed annually)

Free plan: Free trial (30 days)

Website: resourceguru.io

Teamdeck combines resource scheduling with time tracking and leave management. Managers can book people to projects, track time against those bookings and record holidays in one place. The availability view shows who can take on work in a given week, which helps teams avoid double-booking. Reports cover utilisation and project time, giving managers a basic picture of workload.

The $6 per full member monthly starting price is affordable for teams of 20 to 50 people. A 20-person team pays $120 per month and a 50-person team pays $300 per month at the starting price. The free trial lasts 14 days, which is short, so a team should plan a focused test with real projects. Teamdeck suits teams that want scheduling plus leave tracking without a large suite.

Price: $6 per full member/month

Free plan: Free trial (14 days)

Website: teamdeck.io

Asana is a work management tool with workload and capacity views that help managers plan who does what. Workload shows each person assigned tasks across projects, so overloading is easy to spot. Portfolios give a higher view of progress across many projects at once. Teams that already run projects in Asana can add planning without moving to a separate system.

The Starter plan starts at $10.99 per user per month, billed annually, and a free Personal plan covers small teams with basic needs. A 20-person team pays $219.80 per month and a 50-person team pays $549.50 per month at the starting price. The main limit is that the most useful capacity and reporting features sit in higher tiers, so the starting price may not cover everything a planning team wants.

Price: $10.99 per user/month (billed annually)

Free plan: Yes (free Personal plan)

Website: asana.com

monday.com is a flexible work platform where teams build boards for projects, people and capacity. Workload views show how much work each person carries, and dashboards pull that data into reports for managers. Automations can move items between stages and alert managers when a person is overloaded. The platform suits teams that want planning joined to everyday workflows.

The Basic plan starts at $12 per seat per month, billed annually, and a free plan covers up to 2 seats. A 20-person team pays $240 per month and a 50-person team pays $600 per month at the starting price. The main limit is tiering: workload views and deeper reporting need higher plans, so the starting price may not include the planning views a team expects.

Price: $12 per seat/month (billed annually)

Free plan: Yes (free for up to 2 seats)

Website: monday.com

Smartsheet brings workforce planning into a sheet format that many operations teams already know. Resource management views show who is assigned to what and where capacity is tight. Reports and dashboards roll that detail up for managers, and the platform handles structured planning across many projects. It suits teams that like grids, formulas and formal reporting.

The Pro plan starts at $9 per user per month, billed annually, and a 30-day free trial is available. A 20-person team pays $180 per month and a 50-person team pays $450 per month at the starting price. There is no free plan after the trial ends. The main limit is that resource management and the most useful capacity views sit in higher tiers, so the starting price may not cover full planning needs.

Price: $9 per user/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Ganttic is a visual planner built around a Gantt-style chart for people and equipment. Managers drag bookings onto the timeline, see conflicts at once and adjust plans when dates move. The view covers resources as well as people, which suits teams that schedule rooms, vehicles or machines beside staff. Reports show utilisation and upcoming gaps in capacity.

The free plan covers up to 10 resources, which makes Ganttic easy to test with a small team. The Pro plan costs $25 per month and covers up to 20 resources, so a 20-person team pays only $25 per month. A 50-person team needs a larger plan, and that price is not published on the pricing page. Ganttic suits teams that want a clear visual schedule without the cost of a full suite.

Price: $25 per month (Pro plan, up to 20 resources)

Free plan: Yes (free for up to 10 resources)

Website: ganttic.com

Anaplan is a connected planning platform for large organisations. It links workforce plans with finance, sales and operations data, so headcount plans reflect the same numbers as the budget. Models can handle large volumes of data and many planning scenarios, which suits enterprises that plan across regions and departments. The platform is built for analysts and planning teams rather than small project groups.

Pricing is quote only, with no public starting price and no free plan. That puts Anaplan out of reach for most small and mid-size teams, and the cost of setup and training should be part of any decision. Teams that need enterprise scale, connected models and scenario planning will find it a strong fit, while smaller teams will get more value from a simpler tool.

Price: quote only

Free plan: No

Website: anaplan.com

Workday Adaptive Planning is an enterprise planning tool that joins workforce planning with financial planning. Teams can model headcount costs, test hiring scenarios and link staffing plans to budgets in one place. The tool is built for finance and operations teams in large organisations that need consistent plans across departments. Reporting and modelling are deep, which suits companies with formal planning cycles.

Pricing is quote only, with no public starting price and no free plan. Implementation takes time, and the tool is complex for a small team that only needs scheduling. Large organisations that already use Workday products get the most value, since plans can draw on the same people and finance data. Smaller teams should look at Float or Resource Guru instead.

Price: quote only

Free plan: No

Website: workday.com