Float vs Resource Guru: Which Scheduler Wins

Resource Guru is the cheapest way into dedicated scheduling, and its booking grid is built around people first. Grasshopper costs $4.16 per person per month billed annually, or $5 billed monthly, and covers unlimited projects and clients with basic scheduling. Blackbelt costs $6.65 per person per month billed annually, or $8 billed monthly, and adds timesheets, custom reports, budgets and a 90-day activity history. Master costs $10 per person per month billed annually, or $12 billed monthly, and adds booking approvals and single sign-on. Prices rose across all plans on 1 July 2026.

The limit is reporting on the entry tier. Grasshopper has no reports at all, so a team that needs utilization or budget tracking must move to Blackbelt at $6.65. Resource Guru also bills per person, plus a second rate for non-human resources such as rooms or equipment, at $2.50 to $6 per item a month. Placeholders are limited to 1 on Grasshopper, 5 on Blackbelt and 10 on Master. For a team that wants the lowest bill and can live without reports, Grasshopper is the cheapest start in this list.

Price: $4.16 per person/month (billed annually)

Free plan: Free trial (30 days)

Website: resourceguru.io

Forecast is the most expensive entry in this list, and it aims at larger professional services teams that need more than a booking grid. Lite costs $29 per seat per month billed annually and covers scheduling, capacity, time tracking and project financials in one place. Higher tiers add AI-assisted planning, rate cards, advanced reporting and deeper integrations. The trial runs 14 days, and there is no free plan.

The price is the main barrier. At $29 a seat, a team of 10 pays $290 a month, against $70 on Float Starter or $41.60 on Resource Guru Grasshopper. Forecast earns that price when a team needs financial forecasts, utilization targets and AI suggestions across many projects at once. A small agency that only needs to see who is free next week should pick Float or Resource Guru and save the difference.

Price: $29 per seat/month (billed annually)

Free plan: Free trial (14 days)

Website: forecast.app

Runn is a focused scheduler that shows capacity and project forecasts in real time, without the weight of a full PSA. It costs $7 per resource per month billed annually, and the trial runs 30 days. A small team can load people and projects in an afternoon, and the forecast views show whether a project will finish on time and on budget before it slips. Runn suits agencies that want live capacity data and do not need invoicing or deep project management in the same tool.

The limits are breadth and integrations. Runn has fewer integrations than larger PSA tools, and it does not invoice, so teams that bill from tracked time need another tool. There is no free plan, only the 30-day trial. For a team that wants a simple, visual capacity planner at the same price as Float Starter, Runn is a fair alternative, and the choice between them comes down to which interface the team prefers.

Price: $7 per resource/month (billed annually)

Free plan: Free trial (30 days)

Website: runn.io

Productive is the pick for agencies that want scheduling, budgeting, time tracking and invoicing in one tool instead of two. Essential costs $10 per user per month billed annually and covers scheduling, time tracking, budgeting and invoicing. Higher tiers add advanced reporting, profitability analysis and deeper integrations. The trial runs 14 days, and there is no free plan.

Productive costs more than Float or Resource Guru at the entry tier, and Essential lacks the advanced reporting that larger agencies need, so many teams move up a tier within a year. The strength is the single workflow: a project is planned, time is tracked against it, and the invoice is built from that time without exports. For an agency that wants one tool for delivery and billing, Productive is the most complete option in this list.

Price: $10 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: productive.io

Kantata is the enterprise option in this list, built for large professional services firms that need a full PSA with deep resource forecasting. Pricing is quote only, so there is no published entry price to compare against Float at $7 or Resource Guru at $4.16. Kantata covers resource management, project financials, time tracking and business intelligence in one platform, and it suits firms with hundreds of staff and complex delivery processes.

The trade is access. There is no free trial, only a demo on request, and a team must go through a sales process before it can test the tool or learn the price. Small and mid-size agencies will find Kantata too heavy and too slow to buy. For a large firm that has outgrown a simple scheduler and needs one system for delivery and finance, Kantata is worth the sales call.

Price: quote only

Free plan: No

Website: kantata.com

Teamwork is a project management tool with resource planning built in, rather than a dedicated scheduler. Basics costs $9.99 per user per month billed annually and covers projects, tasks, time tracking, milestones and reporting. Higher tiers add workload views, profitability reporting and more integrations. The free plan covers up to 5 users, which suits a small team testing the workflow.

Resource planning in Teamwork is lighter than Float or Resource Guru: there is no drag-and-drop booking grid with the same depth, and capacity views are simpler. The strength is breadth: a team gets projects, tasks, time and billing in one place for $9.99 a user. For a team that wants one tool for project work with basic scheduling on top, Teamwork is a fair pick, while a team that plans capacity every day should choose Float or Resource Guru.

Price: $9.99 per user/month (billed annually)

Free plan: Yes, up to 5 users

Website: teamwork.com

Harvest is the simplest option in this list for a team that tracks time and bills for it. Teams costs $9 per seat per month billed annually and includes time tracking, expenses, invoicing, project budgets and reports. Enterprise costs $14 per seat per month billed annually and adds profitability reporting and extra controls. The free plan covers 1 seat and 2 projects, which suits a solo freelancer.

Harvest has no drag-and-drop scheduling view, so it cannot show who is booked next week the way Float or Resource Guru can. It also charges Flex usage fees for active projects, clients, tasks and invoicing, on top of the seat price. For a team that bills hours and wants invoices from the same data, Harvest is the most complete pick, while a team that plans capacity should pair it with Float or Resource Guru.

Price: $9 per seat/month (billed annually)

Free plan: Yes, 1 seat and 2 projects

Website: getharvest.com