8 Best Resource Guru Alternatives for Scheduling in 2026

Forecast suits service firms that want scheduling, time management, and financial reporting in one system. The Lite plan at $29 per seat per month billed annually covers AI work automation, integrations, business intelligence, and time management, while Pro at $49 adds financial portfolio reporting, retainer management, and expense management. Both plans need a minimum of 10 seats, so the smallest bill is $290 per month on Lite.

That floor rules Forecast out for small teams. A firm with 20 or more billable people gets a full professional services platform for the price, with utilization and margin data beside the schedule. A team under 10 seats should look at Float or Hub Planner instead, since both start without a seat minimum.

Price: Lite $29 per seat/month (billed annually)

Free plan: Free trial (14 days)

Website: forecast.app

Productive is the best fit in this guide for agencies that want resourcing beside budgets and billing. The Essential plan at $10 per user per month billed annually covers budgeting, project and task management, time tracking, expense management, reporting, and time off, while Professional at $25 adds rate cards, recurring budgets, advanced reports, and billable time approvals. The Ultimate tier is quote-only, so a team that needs it should ask for a written quote first.

The 3-seat minimum means a solo operator pays for three seats from day one, so Essential starts near $30 per month rather than $10. A team of 10 pays $100 per month on Essential or $250 on Professional. For an agency that currently runs Resource Guru beside a separate billing tool, Productive can replace both subscriptions with one.

Price: Essential $10 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: productive.io

Teamwork suits teams that want resource planning inside a project management tool rather than as a separate scheduler. The free plan covers up to 5 users, and Basics at $9.99 per user per month billed annually adds task management, milestones, and workload views. Accelerate at $24.99 adds more reporting, automation, and resource planning depth for teams that run many projects at once.

The trade-off is focus. Teamwork covers tasks, files, and time tracking well, but a team that only needs a scheduling grid may find Float or Hub Planner simpler. A team that already runs projects in Teamwork should check the workload views first, since they may cover the capacity question without a second subscription.

Price: Basics $9.99 per user/month (billed annually)

Free plan: Yes, up to 5 users

Website: teamwork.com

Asana suits teams that manage work as tasks and projects and want capacity data beside the work itself. The Starter plan at $10.99 per user per month billed annually includes timeline and Gantt views, dashboards, forms, custom fields, and unlimited automations, with unlimited free guests. Advanced at $24.99 adds portfolios, goals, and resource management, which is the tier a team needs for real capacity planning.

The free Personal plan covers up to 2 users, so almost any real team starts on Starter. A team that only needs a scheduling grid should compare the $10.99 Starter price with Float at $7, since Asana charges more for a tool that does more than scheduling. A team that already runs projects in Asana should look at Advanced before adding a second tool.

Price: Starter $10.99 per user/month (billed annually)

Free plan: Yes, Personal plan up to 2 users

Website: asana.com

Monday.com suits visual teams that plan work on boards and want a workload view beside them. The free plan covers up to 2 seats, and Basic at $9 per seat per month billed annually adds unlimited items and free viewers. Standard at $12 adds automations, integrations, and timeline and Gantt views, while Pro at $19 adds time tracking and private boards. All priced plans need a minimum of 3 seats.

The gap to watch is Basic. It has no automations or integrations, so most teams need Standard at $12 per seat, which changes the comparison with Float Starter at $7. A team that wants boards and workload views in one place should price Standard, not Basic, and compare that total with Float and Hub Planner.

Price: Basic $9 per seat/month (billed annually)

Free plan: Yes, up to 2 seats

Website: monday.com

Smartsheet suits teams that plan in rows and columns and want Gantt views beside them. The Pro plan at $9 per member per month billed annually covers 1 to 10 members, with unlimited sheets, forms, reports, and 250 automation runs a month. Business at $19 per member per month billed annually needs at least 3 members and adds timeline view, workload tracking, unlimited automations, and 1 TB of storage.

The limit is resource depth. Smartsheet covers sheets, Gantt, and workload tracking, but full resource management is a separate add-on priced on request, so a team that wants the allocation grid should check that cost first. A team that already plans in spreadsheets will find the move easy, while a team that wants a dedicated scheduler should look at Float or Hub Planner.

Price: Pro $9 per member/month (billed annually)

Free plan: Free trial (30 days)

Website: smartsheet.com

Hub Planner suits teams that want scheduling, timesheets, and leave management in one app without a second subscription. The Plug and Play plan at $7 per resource per month covers resource scheduling, time tracking, project budgeting, reporting, and basic integrations. Premium at $18 per resource per month adds advanced reporting and capacity analytics, while Enterprise is quote-only.

The per-resource model is the detail to check. Hub Planner charges per resource scheduled, so the bill grows with every person, room, or vehicle on the schedule. A team that schedules people only will find the $7 price matches Float Starter, with timesheets included. A team that needs deep capacity analytics should price Premium before comparing totals.

Price: Plug and Play $7 per resource/month

Free plan: Free trial (30 days)

Website: hubplanner.com