Best Home Health Care Time Tracking Software

Hubstaff is built for teams that work away from the office, and it fits home care well. The mobile app records clock in and clock out with GPS, and geofencing can require an aide to be inside the client home boundary before the clock starts, which stops early clock ins from the car. Screenshots, activity levels and app usage are available on higher plans, and the dashboard shows who is working now and where. Timesheets group hours by client and aide, and payroll integrations send approved hours to Gusto, QuickBooks and other systems without re entry.

Starter costs $4.99 per user a month billed annually and covers time tracking, GPS, geofencing and basic reports. Grow costs $7.50 and adds screenshots, activity tracking and project budgets, while Team costs $10 and adds scheduling and more integrations. There is a 14 day trial and no free plan. The limits are that screenshots can feel intrusive to care staff, there is no EVV for Medicaid billing, and the per user price climbs as features are added.

Price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

Clockify is the low cost way to record hours for a home care agency. The mobile app works as a time clock with GPS on clock in, and the kiosk mode lets a whole team clock in from one shared device at the office. Timesheets group hours by client, aide and visit, and the reports show billable hours, overtime and attendance at a glance. The free plan has no user limit, which matters for an agency with many part time aides, and the tool integrates with project and accounting tools for teams that need more.

The free plan covers unlimited users, projects and time tracking, which is enough for a small agency to run payroll. Basic costs $3.99 per user a month billed annually and adds admin controls, time off and invoicing. Standard costs $5.49 and adds approvals and reminders, while Pro costs $7.99 and adds scheduling, forecasting and single sign on. The limits are that GPS is an add on, scheduling needs Pro, and there is no EVV or care planning.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: clockify.me

Buddy Punch is a time clock built to stop buddy punching, where one worker clocks in for another. The mobile app and kiosk use photos, QR codes and PINs to confirm who is clocking in, and GPS stamps record the location of each punch. Punch rounding and automatic overtime calculations are on every plan, which keeps payroll accurate, and job codes sort hours by client or visit. The dashboard shows who is on the clock now, and alerts flag late arrivals and missed punches before the shift ends.

Every plan carries a $19 monthly base fee plus a per user rate. Starter costs $4.99 per user a month billed annually, Pro costs $6.99 and Advanced costs $12.99. Scheduling costs $1 per user a month on Starter and is included on Pro, while real time GPS costs $2 per user a month on Starter and Pro and is included on Advanced. There is a 14 day trial and no free plan. The limits are the base fee, which weighs on a small team, and the extra cost of scheduling and GPS add ons.

Price: $4.99 per user/month plus $19 base fee (billed annually)

Free plan: Free trial (14 days)

Website: buddypunch.com

Homebase is an all in one app for hourly teams at a single office. Scheduling, time clock, team messaging, hiring and onboarding sit in one place, and the free Basic plan covers one location with up to 10 employees, which fits a small home care agency with a central office. The time clock runs on a phone or tablet with GPS and photo capture, and managers can publish schedules, approve timesheets and message aides from the same app. Hiring tools post jobs, screen applicants and onboard new aides, which matters in home care, where turnover is high.

Basic is free for one location and up to 10 employees. Essentials costs $24 per location a month billed annually and adds advanced scheduling, advanced time tracking and team messaging. Plus costs $56 and adds PTO controls and AI scheduling, while All in One costs $96 and adds onboarding, labor cost tools and HR help. Payroll is a separate add on at $49 a month plus $6 per employee. The limits are that pricing is per location, so a second office doubles the bill, and there is no EVV for Medicaid billing.

Price: $24 per location/month (billed annually)

Free plan: Yes

Website: joinhomebase.com

Connecteam is an all in one app for deskless teams, and it suits home care agencies that need more than a clock. Scheduling, time clock, forms, checklists and team chat sit in one app, so an aide can clock in, open the care plan, tick off each task and upload a note or photo from the visit. Managers build the care checklist once and reuse it across clients, which keeps the quality of care consistent when the aide changes. The app also handles training, surveys and a company knowledge base, so new aides learn the process from their phone.

The Small Business plan is free for up to 10 users with scheduling, time clock and forms. Basic costs $29 a month billed annually and covers up to 30 users, while Advanced costs $49 and Expert $99, with more users and features on each. The limits are that time tracking is basic next to Hubstaff or Timeero, there is no GPS mileage log and no EVV, and the flat monthly price suits small agencies better than large ones.

Price: $29 per month (billed annually)

Free plan: Yes

Website: connecteam.com

Deputy is built for shift based teams with rules to enforce. Scheduling accounts for availability, wage costs, breaks and overtime, and the time clock uses facial recognition and GPS to confirm who clocked in and where. Compliance rules check rest periods and local labor laws while the roster is built, which matters for home care agencies with aides across several areas. Leave requests, shift swaps and team messaging sit in the same app, and payroll integrations send approved hours to QuickBooks, Xero and Gusto.

Lite costs $5 per user a month on the annual plan and covers scheduling, time clock, timesheets and leave. Core costs $6.50 and adds auto scheduling, demand forecasts and labor budgets, while Pro costs $9 and adds custom access levels, location groups and single sign on. Monthly plans carry a $30 minimum spend, and annual plans need at least four users. There is a 31 day trial and no free plan. The limits are the minimum spend for tiny agencies and the extra cost of HR, messaging and payroll add ons.

Price: $5 per user/month (billed annually)

Free plan: Free trial (31 days)

Website: deputy.com

When I Work is a scheduling tool for small hourly teams, and it suits a home care agency that mainly needs rosters. Managers build the week by dragging shifts onto a calendar, and aides see their shifts, swap them and request time off from the phone app. The time clock is a separate add on that records clock in and out and feeds the timesheet, and the tool sends reminders before a shift and alerts when someone is late. The interface is simple enough that a new scheduler can build the first roster in an afternoon.

Essentials costs $2.50 per user a month, Pro costs $5 and Premium costs $8, and the time tracking and attendance add on costs extra on top of those figures. There is a 14 day trial and no free plan. The limits are that the time clock is not included in the base price, there is no GPS or EVV, and the tool has no care planning or client records. For a small agency that only needs scheduling and a basic clock, the low entry price can still make it the cheapest option here.

Price: $2.50 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: wheniwork.com