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Time Tracking · Researched comparison

Best HVAC Time Tracking Software

By the TaskReports Editorial Team
Published 13 Nov 2026 · Updated 13 Nov 2026Last verified 13 Nov 2026How we score

TaskReports may earn a fee from some links on this page, and some placements are paid and labelled. Neither one decides the order. See our disclosure.

The short answer

Timeero is our top pick for HVAC time tracking. Basic costs $5 per user per month billed annually, with GPS location tracking and automatic mileage on every plan and no base fee. Techs clock in from the job site, miles log themselves, and the office sees who is on site without chasing paper timesheets.

Best overall Timeero $5 per user/month (billed annually) Also great Clockify $3.99 per user/month (billed annually) Also great Buddy Punch $4.99 per user/month (billed annually)
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Key takeaways

  • Timeero is the cheapest GPS tracker here at $5 per user per month billed annually, with mileage included and no base fee.
  • Clockify is free for up to 5 users, but GPS tracking needs Pro at $7.99 per user per month billed annually.
  • QuickBooks Time charges a $20 monthly base plus $10 per user, and it needs a QuickBooks Online subscription on top.
  • Jobber and Housecall Pro bundle time tracking with dispatch and invoicing, but their entry plans cover one user only.
  • ServiceTitan publishes no price, so it needs a sales quote, and it is built for larger HVAC operations.

Comparison

How these compare
ToolBest forPrice rangeFree plan
TimeeroHVAC crews that need GPS and mileage$5 per user/month (billed annually)Free trial (14 days)
ClockifySmall shops that want a free start$3.99 per user/month (billed annually)Yes (free for up to 5 users)
Buddy PunchCrews that need photo and PIN verification$4.99 per user/month (billed annually)Free trial (14 days)
QuickBooks TimeFirms already on QuickBooks payroll$20 base plus $10 per user/monthFree trial (30 days)
JobberShops that want dispatch and invoicing together$29 per month (billed annually)Free trial (14 days)
Housecall ProShops that want online booking and a price book$59 per month (billed annually)Free trial (14 days)
ConnecteamCrews that need scheduling and chat in one app$29 per month (billed annually)Yes (free for up to 10 users)
ServiceTitanLarge HVAC operations with call centresquote onlyNo

How we choose

We reviewed the vendor pricing pages, feature lists and documentation for each tool, and compared them on price, GPS, mileage, dispatch and job costing. We did not run trials, and we did not claim hands on testing. Prices come from the pricing pages linked in Sources. Quote only tools are marked as such because the vendor publishes no price.

Our full method

The shortlist

★ Best overall

Timeero

Best for HVAC crews that need GPS and mileage

  • GPS tracking and automatic mileage on every plan
  • no base fee, so the bill is only per user
Price$5 per user/month (billed annually)
See Timeero pricing

Timeero is built for mobile teams that move between job sites, and it shows in the feature list: GPS location tracking, automatic mileage, a time clock and break tracking are all on Basic, which costs $5 per user per month billed annually, or $6 billed monthly. Pro costs $7.50 per user per month billed annually and adds Auto Clock-In and Out, employee scheduling, geofencing and payroll integrations. Premium costs $10 and adds time off, a facial recognition kiosk and signatures.

The mileage tracking is the reason HVAC owners pick it, because drive time between calls is a real cost and Timeero logs every mile without the tech doing anything. The limits are the 10-user cap on Basic, so a crew that grows past 10 moves to Pro, and the lack of invoicing, so the office still bills from another tool. For an HVAC crew that needs proof of site visits and miles, Timeero is the best value here.

Price: $5 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timeero.com

Watch out for

  • Basic is capped at 10 users
  • scheduling and geofencing need Pro at $7.50 per user per month
2

Clockify

Best for Small shops that want a free start
$3.99 per user/month (billed annually)

Clockify is a timer and timesheet tool that covers time tracking, projects, calendars and reports, with a free plan for up to 5 users that suits a small HVAC shop. Basic costs $3.99 per user per month billed annually and adds billable rates, while Standard costs $5.49 and adds invoicing and time approval. Pro costs $7.99 per user per month billed annually and adds GPS tracking, scheduling, expenses and activity monitoring, and Enterprise costs $11.99.

The free plan is the reason small shops start here, because a 5-person crew can track time and run reports without spending anything. The limits are that GPS sits on Pro, so a shop that needs location proof pays $7.99 per user, and there is no dispatch board, so scheduling stays in another tool. For a small HVAC shop that wants a free start and simple timesheets, Clockify is the cheapest way in.

Price: $3.99 per user/month (billed annually)

Free plan: Yes (free for up to 5 users)

Website: clockify.me

What we like

  • Free plan for up to 5 users
  • timesheets, projects and reports on every plan

Watch out for

  • GPS tracking needs Pro at $7.99 per user per month
  • no dispatch or job scheduling on Basic
See Clockify pricing
3

Buddy Punch

Best for Crews that need photo and PIN verification
$4.99 per user/month (billed annually)

Buddy Punch is a time clock built to stop buddy punching, with GPS coordinates on every punch, webcam photos, QR codes and PIN entry at the door. Starter costs $4.99 per user per month billed annually, or $5.99 billed monthly, plus a $19 monthly base fee. Pro costs $6.99 and adds geofencing, offline mode and scheduling, while Advanced costs $12.99 and adds real-time GPS, single sign on and advanced reporting.

The verification options are the reason owners with trust problems pick it, because a photo or a QR scan proves who clocked in and where. The limits are the $19 base fee, which makes a 5-person Starter bill $43.95 a month, and the real-time GPS add-on at $2 per user on Starter and Pro. For an HVAC owner who needs honest punches from every tech, Buddy Punch is the most thorough clock here.

Price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: buddypunch.com

What we like

  • GPS on every punch, with photo, QR and PIN checks
  • overtime and rounding rules on all plans

Watch out for

  • A $19 monthly base fee sits on top of the per-user price
  • real-time GPS costs $2 per user extra on Starter
See Buddy Punch pricing
4

QuickBooks Time

Best for Firms already on QuickBooks payroll
$20 base plus $10 per user/month

QuickBooks Time, formerly TSheets, is the time tracker for firms that already run QuickBooks, with GPS-stamped mobile clock-ins, scheduling, a time kiosk and payroll sync. Premium costs $20 a month as a base fee plus $10 per user per month, and Elite costs $40 plus $12 per user, with geofencing, mileage and project tracking. A QuickBooks Online subscription is required on top of the Time plan, and a 30-day free trial is available.

The payroll link is the reason QuickBooks firms pick it, because hours flow into payroll and invoicing without retyping, and the GPS stamp settles disputes about start times. The limits are the cost shape, since the base fee plus the required QuickBooks Online subscription makes a small crew pay more than a flat per-user tool, and geofencing sits on Elite. For a firm already on QuickBooks, it is the natural choice.

Price: $20 base plus $10 per user/month

Free plan: Free trial (30 days)

Website: quickbooks.intuit.com

What we like

  • GPS clock-ins with scheduling and payroll sync
  • hours flow into QuickBooks payroll without a CSV

Watch out for

  • A QuickBooks Online subscription is required on top
  • geofencing needs Elite at $40 base plus $12 per user
See QuickBooks Time pricing
5

Jobber

Best for Shops that want dispatch and invoicing together
$29 per month (billed annually)

Jobber is a field service platform that covers quoting, scheduling, dispatch, invoicing, online booking and payments, with time tracking tied to each job. Core costs $29 per month billed annually, or $49 billed monthly, for one user. Connect costs $99 billed annually for one user and $149 for five users, and Grow costs $149 for one user. Each extra user costs $29 a month on every plan.

The all-in-one scope is the reason small HVAC shops pick Jobber, because the quote, the job, the hours and the invoice live in one record instead of three tools. The limits are that Core covers one user only, so a crew of five starts on Connect, and Core has no GPS crew tracking. For a shop that wants dispatch, time tracking and invoicing in one bill, Jobber is the most complete option here.

Price: $29 per month (billed annually)

Free plan: Free trial (14 days)

Website: getjobber.com

What we like

  • Quoting, scheduling, dispatch and invoicing in one app
  • online booking and client hub included

Watch out for

  • Core covers one user only and has no GPS crew tracking
  • extra users cost $29 a month each
See Jobber pricing
6

Housecall Pro

Best for Shops that want online booking and a price book
$59 per month (billed annually)

Housecall Pro is a field service platform for home service trades, with scheduling, dispatch, quoting, invoicing, online booking, a price book and job costing. Basic costs $59 per month billed annually, or $79 billed monthly, for one user. Essentials costs $149 billed annually, or $189 billed monthly, for five users, and MAX costs $299 billed annually, or $329 billed monthly, for eight users, with extra users at $35 a month each on MAX.

The price book and job costing are the reason HVAC shops pick it, because flat-rate pricing and cost tracking sit next to the schedule. The limits are the entry price, since Basic covers one user and a five-tech crew needs Essentials at $149 a month, and the add-ons for voice and marketing carry no published price. For a shop that sells flat-rate jobs and wants strong consumer booking, Housecall Pro is a strong fit.

Price: $59 per month (billed annually)

Free plan: Free trial (14 days)

Website: housecallpro.com

What we like

  • Online booking, price book and job costing built in
  • review management and consumer financing included

Watch out for

  • Basic covers one user only
  • Essentials at $149 a month is the real price for a small crew
See Housecall Pro pricing
7

Connecteam

Best for Crews that need scheduling and chat in one app
d per hub, so three hubs cost three times the base price

Connecteam is a workforce app for deskless teams, built around three hubs: Operations for scheduling and the time clock, Communications for chat, and HR and Skills for training and forms. The Small Business plan is free for up to 10 users. Basic costs $29 per month per hub billed annually, or $35 billed monthly, for the first 30 users, with a small charge for each user above 30. Advanced costs $49 and Expert costs $99 per hub per month billed annually.

The flat price is the reason small crews pick it, because a 10-person crew pays $29 a month for the Operations hub, far less than a per-user tool. The limits are the hub model, since each hub is billed separately, and geofencing sits on Advanced rather than Basic. For an HVAC crew that wants scheduling, a time clock and team chat in one app, Connecteam is the cheapest flat option here.

Price: $29 per month (billed annually)

Free plan: Yes (free for up to 10 users)

Website: connecteam.com

What we like

  • Flat price covers the first 30 users on each hub
  • scheduling, time clock and team chat together

Watch out for

  • Priced per hub, so three hubs cost three times the base price
  • geofencing needs Advanced
See Connecteam pricing
8

ServiceTitan

Best for Large HVAC operations with call centres
quote only

ServiceTitan is the enterprise field service platform for HVAC, plumbing and electrical firms, covering call booking, dispatch, price book, invoicing, marketing and reporting in one system. Pricing is quote only, with third-party reports putting per-tech costs well above the tools in this guide and implementation fees from $5,000. Contracts of 12 to 36 months are reported, and the product is aimed at firms with call centres and larger fleets.

The depth is the reason large HVAC firms pick it, because call booking, dispatch and reporting work together at a scale the smaller tools cannot match. The limits are the quote only pricing, the long contracts and the implementation fee, which put it out of reach for a small shop. For a large HVAC operation that runs a call centre and a big fleet, ServiceTitan is the standard to compare against.

Price: quote only

Free plan: No

Website: servicetitan.com

What we like

  • Deep dispatch, call booking and reporting for large operations
  • strong marketing and price book tools

Watch out for

  • Quote only with long contracts reported
  • implementation fees reported from $5,000
  • too big for a small shop
See ServiceTitan pricing

What to check before you buy

Check whether GPS is included on the entry plan, because Clockify puts it on Pro at $7.99 and Buddy Punch charges $2 per user extra for real-time GPS on Starter. Check the seat limits, since Timeero Basic caps at 10 users and Jobber Core covers one user only. Confirm what the base fee adds, because QuickBooks Time charges $20 a month before the first user and Buddy Punch charges $19. Ask whether the tool needs another subscription, since QuickBooks Time requires QuickBooks Online on top.

FAQ

What is the best time tracking app for HVAC technicians?

Timeero is the best fit for most HVAC crews, because Basic costs $5 per user per month billed annually and includes GPS location tracking and automatic mileage with no base fee. Techs clock in from the job site, miles log themselves, and the office sees who is on site. Clockify is free for up to 5 users, but GPS needs Pro at $7.99 per user per month.

Do HVAC time trackers need GPS?

GPS matters when techs work alone at customer sites, because it proves who was on site and when, and settles disputes about arrival times. Timeero, Buddy Punch, QuickBooks Time and Housecall Pro all record location at clock-in. Pick a GPS tool if you bill by the visit or manage lone workers.

How much does time tracking cost for a 5-tech HVAC crew?

A 5-tech crew pays $0 on Clockify, $25 on Timeero, $29 on Connecteam and $43.95 on Buddy Punch Starter, all per month. QuickBooks Time costs $70 before the QuickBooks Online subscription, and Jobber and Housecall Pro both cost $149 once the crew outgrows the one-user plan. ServiceTitan needs a quote.

Can QuickBooks Time handle HVAC payroll?

Yes, if the firm already runs QuickBooks. Hours flow from QuickBooks Time into QuickBooks payroll and invoicing without retyping, and GPS stamps show where each clock-in happened. Premium costs $20 a month plus $10 per user, and a QuickBooks Online subscription is required on top. Geofencing needs Elite at $40 plus $12 per user. The total bill is higher than a standalone tracker, so check the combined cost first.

Is Jobber or Housecall Pro better for HVAC time tracking?

Jobber is better when dispatch and invoicing matter most, because quoting, scheduling, time tracking and invoicing live in one record, and Core starts at $29 a month billed annually for one user. Housecall Pro is better when online booking and flat-rate pricing matter most, because its price book and job costing are stronger. Both need a higher tier once the crew grows past one user, so compare Connect against Essentials.

Sources we checked

Taskreports Editorial Team

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Timeero#1 PICK
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