Best Landscaping Time Tracking Software for Crews

Website: https://clockify.me/

Best for: Small landscaping crews that want a free start

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan for up to 5 users; kiosk mode for shared clock-in at the yard

Cons: Free plan caps at 5 users; GPS tracking needs the Pro plan at $7.99 per user per month

Clockify gives a small landscaping crew a timer, timesheets, and reports without a large monthly bill. The mobile app runs on iOS and Android, so crew members can start and stop a timer from a job site, and the kiosk mode lets a whole crew clock in from one shared tablet at the yard or the truck. Projects can mirror clients, properties, or job types such as mowing, planting, and irrigation repair, and managers can see hours by crew, client, or week before payroll runs.

The free plan covers up to 5 users with unlimited projects and tracking, which suits an owner-operator plus a small crew. Basic at $3.99 per user per month billed annually adds billable rates, approvals, and time entry for others. The main gap for field work is GPS, which only arrives on Pro at $7.99 per user per month billed annually, so crews that need location proof should budget for that tier or pair Clockify with another check.

Website: https://www.getharvest.com/

Best for: Crews that invoice clients by the hour

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Tracked time flows into invoices; simple timer a field crew can learn fast

Cons: Flex usage fees sit on top of the seat price; no GPS tracking to prove a clock-in location

Harvest fits a landscaping business that bills clients by the hour and wants tracked time to turn into invoices without extra steps. Crew members start a one-click timer or fill in a weekly timesheet, and managers can set hourly rates per project, track expenses for fuel and materials, and send invoices from the same account. The mobile app covers timers and expenses from the field, and team reports show which jobs use the most hours.

The free plan covers 1 seat and 2 projects, so it works for a solo operator testing the tool. Teams at $9 per seat per month billed annually adds unlimited seats, team reporting, and accounting integrations. The cost to watch is the Flex usage billing that Harvest added in 2026, which charges extra once active projects, clients, tasks, or invoicing pass set allowances, so a busy season with many small jobs can raise the bill above the seat price. Harvest also has no GPS tracking, so it cannot prove where a clock-in happened.

Website: https://toggl.com/

Best for: Crews that want a simple one-click timer

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Fast one-click timer on mobile; no screenshot or location monitoring, which helps crew trust

Cons: No GPS tracking or location monitoring; no invoicing, so billing needs another tool

Toggl Track is the simplest timer in this list, and that matters on a job site where nobody wants a long form before work starts. One click starts the timer, one click stops it, and the entry lands in a report by project, client, or tag. The mobile app and calendar integrations keep entries tidy, and Starter adds billable rates, project estimates, and team reports for a crew that bills by the hour.

The free plan covers up to 3 users, which suits a solo operator with two helpers. Toggl states in its own documentation that it records no screenshots, keystrokes, or location data, which can help a crew trust the tool. The limits are clear: there is no GPS tracking, so a manager cannot confirm a clock-in location, and there is no invoicing, so billing still needs accounting software or an export step.

Website: https://hubstaff.com/

Best for: Crews that need GPS and proof of work

Starting price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: GPS tracking for field staff; timesheets feed into scheduling, invoicing and payroll

Cons: Two-seat minimum on every plan; no free plan, only a 14-day trial

Hubstaff is the choice when a manager needs proof of work from crews spread across several properties. The mobile app records GPS locations for field staff, and activity levels, screenshots, and app tracking show what happened during a shift. Timesheets feed into scheduling, invoicing, and payroll, so hours recorded at a job site can move straight to pay without retyping.

Starter at $4.99 per seat per month billed annually covers timers, timesheets, activity levels, and a limited number of screenshots per seat each month. Every subscription plan carries a 2-seat minimum, so even a one-person business pays for two seats, and there is no free plan, only a 14-day trial. Crews should also agree on screenshots before rollout, since some staff see them as surveillance even when the aim is accurate billing.

Website: https://quickbooks.intuit.com/

Best for: Crews already using QuickBooks Online

Starting price: $20 per month base plus $10 per user/month

Free plan: Free trial (30 days)

Pros: GPS-stamped mobile clock-in; tracked hours flow straight into QuickBooks Payroll

Cons: Requires a QuickBooks Online account on top; geofencing only arrives on Elite

QuickBooks Time, formerly TSheets, is the natural pick for a landscaping business that already runs QuickBooks Online, since tracked hours flow into payroll and invoicing without a separate integration to maintain. The mobile app offers GPS-stamped clock-in, scheduling, time-off tracking, and photo attachments, and a time kiosk mode covers crews that share a device at the yard. Managers can see who is on the clock and where, then approve timesheets before a pay run.

Premium costs $20 per month as a base fee plus $10 per user per month, and the base fee includes one admin. A QuickBooks Online account is required on top of that, which adds to the real monthly cost. Geofencing, which flags clock-ins outside a set job site boundary, only arrives on Elite at $40 per month plus $12 per user per month, so crews that want that control should price Elite, not Premium.

Website: https://www.timecamp.com/

Best for: Larger crews that want a free plan with no user cap

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan covers unlimited users and projects; invoicing starts on Starter

Cons: Built around computer activity, with no GPS tracking for field crews; approvals sit on higher tiers

TimeCamp suits a landscaping crew that wants a free plan with no cap on users and automatic tracking to fill gaps in the day. The desktop app watches apps and websites and sorts time by keyword, while timers and manual timesheets cover the field work that a computer never sees. Starter adds invoicing, attendance, and time-off management, so a growing crew can bill clients and track leave in one place.

The free plan covers unlimited users and unlimited projects, which is rare in this category and useful for a seasonal crew that grows and shrinks through the year. The weak spot is field tracking: TimeCamp is built around computer activity, and it offers no GPS tracking to confirm where a crew member clocked in. Approvals and billing rates also sit on higher tiers, so check the plan list before assuming Starter covers them.

Website: https://everhour.com/

Best for: Crews that plan jobs in Asana, Trello or Jira

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes

Pros: Single subscription price covers all features; budgets with alerts warn when a job nears its hour limit

Cons: Five-seat minimum on the Team plan; free plan leaves out the integrations

Everhour works best for a landscaping business that already plans jobs in Asana, Trello, Jira, or ClickUp, since its timer lives inside those tools rather than in a separate app. Hours attach to the task they belong to, and budgets with alerts warn a manager when a job is close to its hour limit. Invoicing, expenses, time off, and scheduling all come in the single Team price, with no extra tiers to compare.

The free plan covers up to 5 seats but leaves out the integrations, which are the main reason to choose Everhour, so most crews will need the Team plan. Team costs $8.50 per user per month billed annually with a 5-seat minimum, so a crew of three still pays for five seats. Everhour has no GPS tracking, so it fits office-led planning better than field proof, and crews that need location data should look elsewhere.

Website: https://timely.com/

Best for: Crews that forget to start timers

Starting price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: No timer to remember, timesheets are drafted automatically; private timeline each person reviews before submit

Cons: Starter caps at 5 users and 20 projects; no free plan and no invoicing

Timely takes a different approach: instead of asking crew members to remember a timer, its Memory tracker records apps, documents, and websites in the background, then drafts each timesheet for review. A crew member checks the draft, fixes anything wrong, and submits it, which cuts the missed hours that come from forgotten timers. A manual timer is included for anyone who prefers to log time by hand.

Starter costs $9 per user per month billed annually and covers automatic tracking with AI categorization, but it caps at 5 users and 20 projects, so a crew with many clients will outgrow it fast and land on Premium at $16 per user per month billed annually. There is no free plan, only a 14-day trial, and Timely lists no invoicing, so billing still needs another tool. The 14-day trial is short for a full billing cycle, so test it across a busy week.