Best Online Time Tracking Software for Remote Teams

Hubstaff suits a remote team that mixes office work with field work. GPS tracking records where each person clocked in, and geofences limit clock-ins to approved job sites. The timer runs on web, desktop, and mobile, and screenshots and activity levels show what a remote team worked on. Payroll turns tracked hours into pay figures, and scheduling and time off sit on the same record, so a manager does not need a separate tool for attendance.

Starter costs $4.99 per user per month billed annually and covers time tracking, screenshots, activity levels, and limited reports. Higher plans add payroll, scheduling, and client invoicing. There is no free plan, only a 14 day trial, so a remote team should trial Hubstaff with one crew before it commits. Check the screenshot and GPS settings before rollout, because staff should know what the tool records.

Price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

Clockify suits a remote team that wants to start tracking hours without a monthly bill. The timer runs in a browser, on desktop, and on mobile, and time can be entered by hand in a weekly timesheet. Projects, clients, and tags keep hours organised, and billable rates turn tracked time into figures a manager can use for client billing. Reports show hours by person, project, and client, and exports go to CSV, Excel, and PDF for payroll and invoicing.

Basic costs $3.99 per user per month billed annually and adds time off, invoicing, timesheet approval, and manager roles. Standard costs $5.49 per user per month billed annually and adds attendance, overtime, and QuickBooks sync. The free plan covers up to 5 users, so a remote team of 6 needs Basic. Check the seat count before you buy, because every active or invited user on the team page occupies one seat.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: clockify.me

DeskTime suits a remote team that wants tracking to happen on its own. The desktop app records app and site use automatically, then sorts time into productive and unproductive categories. Idle time detection marks breaks, and the mobile app and web timer cover staff who work away from a desk. Reports show hours by person, project, and day, and the admin dashboard gives a manager a clear view of team capacity across time zones.

Pro costs $6.42 per user per month billed annually and covers automatic tracking, productivity calculations, and calendar integration. Premium costs $9.17 per user per month billed annually and adds screenshots, integrations, and shift scheduling. There is no free plan, only a 14 day trial. Check the productivity categories before rollout, because a team should agree on which apps count as productive work.

Price: $6.42 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: desktime.com

Everhour suits a remote team that already plans work in Asana, Trello, Jira, or ClickUp. The timer lives inside those tools, so a person tracks time without opening a second app. Budgets, billing rates, and invoicing sit on the same record, and reports show hours by project, task, and person. There is one Team plan with every feature included, so a remote team does not need to compare tiers to find the feature it needs.

Team costs $8.50 per seat per month billed yearly and covers all features, including budgets, invoicing, and single sign-on. The free plan covers up to 5 seats with limited features and no integrations. Note the minimum of 5 seats on the Team plan, so a team of 2 or 3 still pays for 5 seats. Check the integration list before you buy, because the timer works best inside a supported project tool.

Price: $8.50 per user/month (billed annually)

Free plan: Yes

Website: everhour.com

Toggl Track suits a remote team that wants time tracking to feel light. The timer starts in one click on web, desktop, mobile, and in the browser extension, and calendar events can turn into time entries. Tasks and boards help a remote team plan work, and summary reports break hours down by project, client, member, and tag. The design stays simple, which helps a team adopt the tool without a long training session.

Starter costs $9 per user per month billed annually and adds billable rates, team reports, and timeline views. Premium costs $16 per user per month billed annually and adds labor costs, profitability reports, and timesheet approvals. The free plan covers a limited number of users with manual timers and personal reports. Check the free plan user limit before rollout, because a growing remote team may need Starter sooner than it expects.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Harvest suits a remote team that bills clients by the hour and wants invoicing on the same record as time tracking. One click timers and weekly timesheets capture hours, and expense tracking logs receipts beside time. Invoices are built from tracked hours, and project estimates show hours and cost before work starts. The Forecast integration adds resource planning, which helps a remote team see who is free next week across time zones.

Teams costs $9 per seat per month billed annually and covers unlimited seats, projects, and clients, with invoicing and expense tracking. Enterprise costs $14 per seat per month billed annually and adds profitability reporting, timesheet approval, and single sign-on. The free plan covers 1 seat and 2 projects, so it suits a solo user more than a team. Check the Flex usage fees for active projects and clients, because they sit on top of the seat price.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: getharvest.com

Timely suits a remote team that forgets to start timers. It records app and site use automatically, then drafts each timesheet for review, so hours are captured without manual entry. Project health views show budget spend, and reports show hours by person, project, and client. Location tracking on the mobile app adds a record of where field staff worked, and integrations sync time with project tools and accounting software.

Starter costs $9 per user per month billed yearly and covers up to 5 users and 20 projects, with automatic tracking and AI timesheets. Premium costs $16 per user per month billed yearly and covers up to 50 users with unlimited projects, team management, and budget tools. There is no free plan, only a free trial. Check the 5 user cap on Starter before you buy, because a remote team of 6 needs Premium.

Price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timelyapp.com