Best Online Time Tracking Software for Small Teams

TrackingTime suits a small team that wants a free plan without a user cap. The free plan covers unlimited users, projects, tasks, and clients, which is rare at this price point. Timers run on web, desktop, and mobile, and AutoTrack records time in apps and sites so hours are not lost when someone forgets to start a timer. Shared reports and a team calendar give a manager a clear view of who worked on what each week.

Starter costs $4.50 per user per month billed annually and adds saved reports, automatic weekly reports, schedules, and calendar integration. Pro costs $6.50 per user per month billed annually and adds billing rates, invoicing, timesheet approval, and time off. A small team can stay on the free plan while it learns the tool, then move to Starter when it needs branded reports. Check whether billing matters before you choose, because invoicing is not in the free plan.

Price: $4.50 per user/month (billed annually)

Free plan: Yes

Website: trackingtime.co

Hubstaff suits a small team that mixes office work with field work. GPS tracking records where each person clocked in, and geofences limit clock-ins to approved job sites. The timer runs on web, desktop, and mobile, and screenshots and activity levels show what a remote team worked on. Payroll turns tracked hours into pay figures, and scheduling and time off sit on the same record, so a manager does not need a separate tool for attendance.

Starter costs $4.99 per user per month billed annually and covers time tracking, screenshots, activity levels, and limited reports. Higher plans add payroll, scheduling, and client invoicing. There is no free plan, only a 14 day trial, so a small team should trial Hubstaff with one crew before it commits. Check the screenshot and GPS settings before rollout, because staff should know what the tool records.

Price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

Time Doctor suits a small remote team that needs a clear record of what a distributed team worked on each day. Screenshots and activity levels show which apps and sites each person used, and the timer runs on web, desktop, and mobile. Payroll reports turn tracked time into pay figures, and project tracking shows hours by client and job. The focus is on accountability, which helps when the team works across time zones and the manager cannot see them.

Basic costs $6.67 per user per month billed annually and adds screenshots, activity tracking, and payroll reports. Standard costs $11.67 per user per month billed annually and adds more integrations and deeper reporting. There is no free plan, only a 14 day trial, so a small team should trial Time Doctor with one team before committing. Check the screenshot storage limit on Basic before you buy, because large teams build a large record.

Price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timedoctor.com

Everhour suits a small team that already plans work in Asana, Trello, Jira, or ClickUp. The timer lives inside those tools, so a person tracks time without opening a second app. Budgets, billing rates, and invoicing sit on the same record, and reports show hours by project, task, and person. There is one Team plan with every feature included, so a small team does not need to compare tiers to find the feature it needs.

Team costs $8.50 per seat per month billed yearly and covers all features, including budgets, invoicing, and single sign-on. The free plan covers up to 5 seats with limited features and no integrations. Note the minimum of 5 seats on the Team plan, so a team of 2 or 3 still pays for 5 seats. Check the integration list before you buy, because the timer works best inside a supported project tool.

Price: $8.50 per user/month (billed annually)

Free plan: Yes

Website: everhour.com

Toggl Track suits a small team that wants time tracking to feel light. The timer starts in one click on web, desktop, mobile, and in the browser extension, and calendar events can turn into time entries. Tasks and boards help a small team plan work, and summary reports break hours down by project, client, member, and tag. The design stays simple, which helps a team adopt the tool without a long training session.

Starter costs $9 per user per month billed annually and adds billable rates, team reports, and timeline views. Premium costs $16 per user per month billed annually and adds labor costs, profitability reports, and timesheet approvals. The free plan covers a limited number of users with manual timers and personal reports. Check the free plan user limit before rollout, because a growing team may need Starter sooner than it expects.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Harvest suits a small team that bills clients by the hour and wants invoicing on the same record as time tracking. One click timers and weekly timesheets capture hours, and expense tracking logs receipts beside time. Invoices are built from tracked hours, and project estimates show hours and cost before work starts. The Forecast integration adds resource planning, which helps a small team see who is free next week.

Teams costs $9 per seat per month billed annually and covers unlimited seats, projects, and clients, with invoicing and expense tracking. Enterprise costs $14 per seat per month billed annually and adds profitability reporting, timesheet approval, and single sign-on. The free plan covers 1 seat and 2 projects, so it suits a solo user more than a team. Check the Flex usage fees for active projects and clients, because they sit on top of the seat price.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: getharvest.com

Paymo suits a small team that wants one workspace for tasks, time, and invoices instead of three tools. Time tracking runs on desktop and mobile, and task lists, Kanban boards, and calendars organise work by project and client. Timesheet reports show hours by person and project, and invoices are built from tracked time. Estimates and expenses sit on the same record, which helps a small team quote and bill without extra software.

Plus costs $10.90 per user per month billed annually for the first 3 months, then $15.90 per user per month, and adds timesheet reports, project templates, and profitability. Pro costs $16.90 per user per month billed annually for the first 3 months, then $23.90, and adds Gantt charts, scheduling, and timesheet approvals. The free plan covers 1 user, 1 client, and 2 projects. Check the price rise after 3 months before you commit, because the long term cost is higher than the first bill.

Price: $10.90 per user/month (billed annually)

Free plan: Yes

Website: paymoapp.com