Best Overtime Tracking Software for Warehouses

Deputy applies overtime rules as hours are logged, so a shift that crosses a daily or weekly threshold is flagged at once instead of being found at payroll time. Shift differentials for nights and weekends are built into the schedule, and break rules can deduct unpaid meal breaks automatically. Managers see overtime building during the week and can move a shift or call in cover before the cost grows.

The scheduling tool publishes rosters to the mobile app, and staff can swap shifts with manager approval. Clock-ins can be verified by location, and timesheets export to payroll tools such as QuickBooks and Gusto. The Lite plan at $5 per user per month covers scheduling and time tracking, while Pro adds leave management and more integrations. The main limit is that the deepest payroll and compliance reports sit on higher tiers.

Price: $5 per user/month (billed annually)

Free plan: Free trial (31 days)

Website: deputy.com

Hubstaff tracks hours against schedules and flags overtime as it accrues, with limits that managers can set per employee or team. Time is tied to jobs and tasks, so a warehouse can see how much overtime each client order or picking line absorbed, which helps with costing and quoting. GPS clock-ins and geofencing suit warehouses with yard crews or off-site delivery teams, and the desktop app records activity levels for office and support staff.

Payroll integrations with QuickBooks, Gusto, and Deel move approved hours into pay runs, and budgets warn when a job nears its planned hours. The activity screenshots and monitoring features need a clear policy with staff, since they can feel intrusive if introduced without explanation. For a warehouse that wants overtime control plus job costing in one tool, Hubstaff is strong value at $4.99 per user per month.

Price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

OnTheClock keeps overtime tracking simple: it calculates daily and weekly overtime from clock-ins, applies rounding rules, and shows managers a running total for each employee. Staff clock in from a web browser, mobile app, or fingerprint device, and managers can set punch restrictions by location or IP address. Time-off requests and basic scheduling sit in the same tool, so a small warehouse can run the whole attendance flow without extra software.

The low price suits small teams: $5 per month plus $4 per user puts a ten-person warehouse at $45 a month. Payroll exports cover QuickBooks and common payroll tools, and reports show hours by employee, department, and pay period. The interface is plain compared with Deputy or Hubstaff, and the reporting options are fewer, but the overtime math is reliable and the setup takes under an hour.

Price: $5 per month plus $4 per user/month

Free plan: Free trial (30 days)

Website: ontheclock.com

Fingercheck combines time tracking, scheduling, and payroll in one system, which suits a warehouse that wants hours and pay handled together. Staff clock in from a web browser, mobile app, or time clock device, and overtime rules apply as hours are logged. The scheduling tool covers shifts and time-off requests, and the HR side stores employee records, documents, and onboarding forms in the same place.

Because payroll is built in, approved hours flow into pay runs without an export step, and tax and compliance features sit beside the time data. The entry price of $29 per month plus $7 per user is higher than Buddy Punch or OnTheClock, so a small warehouse pays more for the combined system. For a warehouse that already plans to buy payroll software separately, Fingercheck can replace two tools with one, which is where the value sits.

Price: $29 per month plus $7 per user/month

Free plan: No

Website: fingercheck.com

Clockify is the cheapest way to start tracking overtime, with a free plan that covers unlimited users and the Basic plan at $3.99 per user per month adding billable rates and more features. Staff log time with a timer or manual timesheet, and managers can see weekly totals and flag hours that run past the standard week. Reports break time down by employee, project, and tag, and the data exports to payroll tools.

Overtime handling here is simpler than in Deputy or Buddy Punch: Clockify totals hours and lets managers review them, but it does not apply complex daily thresholds, shift differentials, or break rules automatically. That makes it a fit for a small warehouse with one overtime rule and a manager who checks totals weekly, rather than a large site with rotating shifts and varied differentials. The free plan makes it easy to trial with the whole team.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: clockify.me

Homebase gives a small warehouse a free starting point, with time tracking, scheduling, and team messaging for one location at no cost. The time clock records hours, and managers can see weekly totals and overtime at a glance, while the scheduling tool publishes shifts and handles swaps. Hiring and onboarding tools sit in the same product, which helps a warehouse that hires seasonal or temporary workers.

Overtime handling is basic: Homebase totals hours and shows where they pass the standard week, but it does not apply the layered daily and weekly rules that Deputy handles. The Essentials plan at $24 per location per month adds more scheduling controls and team messaging. Homebase suits a small warehouse with straightforward overtime rules; larger sites with complex shift patterns will need a more specialised tool.

Price: $24 per location/month

Free plan: Yes

Website: joinhomebase.com

Timeero records GPS location while staff are on the clock, which suits warehouse teams with yard crews, drivers, and off-site work. Geofencing marks arrival and departure at the warehouse or delivery point, and mileage tracking runs in the background for vehicle use. The mobile app works on iOS and Android, and it keeps recording when signal drops, then syncs when the connection returns.

Managers get alerts when a worker leaves a geofenced zone during a shift, and reports break hours down by job, route, and worker. Scheduling is lighter than Deputy, with basic shift tools rather than full roster management, so a warehouse that needs deep scheduling should look elsewhere. For overtime tracking tied to location, Timeero is a strong fit at $5 per user per month, and the setup takes under an hour.

Price: $5 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timeero.com