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Time Tracking · Researched comparison

Best Project Time Tracking Software for Agencies

By the TaskReports Editorial Team
Published 13 Nov 2026 · Updated 13 Nov 2026Last verified 13 Nov 2026How we score

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The short answer

Harvest is our top pick for agencies that bill by the project, because it ties timers, budgets, billable rates, and invoicing into one record, so a project report doubles as a client invoice. Clockify is the best value alternative at $3.99 per seat per month, with a free plan and project templates.

Best overall Harvest quote only Also great Clockify $3.99 per seat/month (billed annually) Also great Toggl Track $9 per user/month (billed annually)
On this page

Key takeaways

  • Harvest leads for project billing, joining timers, budgets, rates, and invoicing in one record, though its pricing page shows no list price, so we list it as quote only.
  • Clockify and TimeCamp start at $3.99 per seat or user per month on annual billing, the lowest entry prices here, and both offer a free plan.
  • Project budgets are often a higher tier feature: Clockify keeps budgets on Pro, Toggl Track keeps profitability reports on Premium, and Paymo keeps team budgets above Solo.
  • Everhour and actiTIME put every feature in one subscription plan, so the listed price covers budget alerts, invoicing, and approvals.

Comparison

How these compare
ToolBest forPrice rangeFree plan
HarvestProject billing and invoicingquote onlyYes, 1 seat free
ClockifyLow cost project tracking$3.99 per seat/month (billed annually)Yes
Toggl TrackSimple tracking with billable rates$9 per user/month (billed annually)Yes
EverhourBudgets inside Asana, Jira, ClickUp$8.50 per seat/month (billed annually)Yes, up to 5 seats
PaymoProjects, tasks, and invoicing together$5.90 per month, Solo (billed annually)Yes
HubstaffProject tracking with activity data$4.99 per seat/month (billed annually)Free trial (14 days)
Time DoctorProject time with productivity reports$6.67 per user/month (billed annually)Free trial (14 days)
TrackingTimeProject reports and client sharing$4.50 per user/month (billed annually)Yes
TimeCampBudgets and invoicing at a low price$3.99 per user/month (billed annually)Yes
actiTIMEProject cost and profitability reports$6 per user/month (billed annually)Yes, up to 3 users

How we choose

We compared the 10 tools on project and task budgets, billable rates, project reports, timesheet approval, invoicing, and free plan limits. We opened each vendor pricing page on 13 November 2026 and took the starting price from that page, using the annual billing figure where the vendor shows one. Where a page showed no dollar figure, as with Harvest, we wrote quote only. We reviewed vendor docs and plan pages, and we did not claim hands-on testing.

Our full method

The shortlist

★ Best overall

Harvest

Best for project billing and invoicing for agencies

  • project estimates, budgets, and invoicing in one place
  • billable and cost rates per person and project
Pricequote only
See Harvest pricing

Harvest is built around billable project work. Time is logged against a client, a project, and a task, with a timer or on a weekly timesheet, and each project carries an estimate in hours or money, plus billable and cost rates per person. As hours land, Harvest shows how much of the estimate is used, and the same record feeds invoices, so a project report can turn into a client invoice.

The pricing page lists Teams and Enterprise tiers with one seat on the free plan, but the page we opened on 13 November 2026 showed no dollar figures, so we list Harvest as quote only. Integrations cover more than 50 tools, including Asana, Slack, QuickBooks, and Xero.

Price: quote only

Free plan: Yes, 1 seat free

Website: getharvest.com

Watch out for

  • no list price on the pricing page, so budgeting needs a quote
  • the free plan covers only one seat and two projects
2

Clockify

Best for low cost project tracking for growing teams
$3.99 per seat/month (billed annually)

Clockify is the low cost way into project time tracking. Its free plan covers unlimited time entries with timers, timesheets, a calendar view, and apps for web, desktop, and mobile. Projects carry tasks, tags, and estimates, and project templates let an agency repeat the same task structure for every new client.

Basic at $3.99 per seat per month on annual billing adds bulk editing, required fields, time audit, and billable rates. Budget tracking, forecasting, and profitability reports sit on Pro at $7.99 per seat per month, so a team that needs budget alerts pays more than the headline price.

Price: $3.99 per seat/month (billed annually)

Free plan: Yes

Website: clockify.me

What we like

  • free plan covers unlimited time entries with timers and timesheets
  • project templates and billable rates on the Basic plan

Watch out for

  • project budgets and profitability reports need the Pro plan at $7.99 per seat per month
  • the free plan leaves out billable rates and project templates
See Clockify pricing
3

Toggl Track

Best for simple project tracking with billable rates
$9 per user/month (billed annually)

Toggl Track keeps project tracking simple: a timer, a calendar, and a list or board view for tasks, with estimates on projects and tasks and alerts when a project nears its budget. Billable rates arrive on the Starter plan, and they can sit at workspace, member, project, or project member level, which suits agencies with different rates per client.

Starter costs $9 per user per month on annual billing, or $12 month to month. Profitability reports, fixed fee projects, project dashboards, and timesheet approvals need Premium at $16 per user per month, so full project control costs nearly double the entry price.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

What we like

  • billable rates from the Starter plan
  • project estimates and budget alerts

Watch out for

  • profitability reports and fixed fee projects need Premium at $16 per user per month
  • the free plan is limited to a small number of users
See Toggl Track pricing
4

Everhour

Best for project budgets inside Asana, Jira, and ClickUp
$8.50 per seat/month (billed annually)

Everhour lives inside the project tools teams already use, with native integrations for Asana, Jira, ClickUp, Monday, and Linear. Time tracked in those tools flows into Everhour projects, where budgets, billing, and invoicing sit in the same view, and budget alerts warn the team before a project runs over.

There is one subscription plan, Team, at $8.50 per seat per month on annual billing, and every feature is included. A free plan covers up to 5 seats with limited features, which suits a small team that wants to try the core tracking before committing.

Price: $8.50 per seat/month (billed annually)

Free plan: Yes, up to 5 seats

Website: everhour.com

What we like

  • one plan holds every feature, with no tier gating
  • billing, budgeting, and invoicing included

Watch out for

  • a team of more than 5 must take the Team plan, since the free plan stops at 5 seats
  • the Team plan has a 5 seat minimum charge
See Everhour pricing
5

Paymo

Best for small agencies that want projects, tasks, and invoicing together
$5.90 per month, Solo (billed annually)

Paymo joins project tracking, task management, and invoicing in one workspace. Projects can run on flat rate or retainer terms, tasks carry kanban, calendar, and list views, and time logged against a task feeds timesheet reports and invoices. Guest access lets clients see their own projects.

Solo costs $5.90 per month on annual billing, but it covers only one user and 5 projects, and the rate rises to $9.90 per month after 3 months. A team needs Plus at $10.90 per user per month, which adds project templates, project profitability, recurring invoices, and integrations.

Price: $5.90 per month, Solo (billed annually)

Free plan: Yes

Website: paymoapp.com

What we like

  • flat rate and retainer projects on the Solo plan
  • task views, guest access, and invoicing included

Watch out for

  • Solo covers only one user and 5 projects, so a team needs Plus at $10.90 per user per month
  • the $5.90 rate rises to $9.90 per month after 3 months
See Paymo pricing
6

Hubstaff

Best for project tracking with activity data and screenshots
$4.99 per seat/month (billed annually)

Hubstaff tracks time against projects and tasks, then adds activity levels, screenshots, and app and URL tracking for teams that want proof of work alongside the hours. Project budgets come with alerts, and reports break time down by project, member, and task.

Starter costs $4.99 per seat per month on annual billing, and plans run to $25 per seat per month for the highest tier. There is no free plan, only a 14 day trial, so a team must commit after two weeks of checking the fit.

Price: $4.99 per seat/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

What we like

  • per-project budgets with alerts
  • screenshots and activity tracking for remote teams

Watch out for

  • no free plan, only a 14 day trial
  • higher tiers run to $25 per seat per month
See Hubstaff pricing
7

Time Doctor

Best for project time with productivity reports
$6.67 per user/month (billed annually)

Time Doctor records time automatically in the background and ties it to projects and tasks, with a timeline report that shows how each day was spent. Screenshots, app and website use, and online and offline tracking come with Basic, so even the entry tier gives a manager a clear view of project work.

Basic costs $6.67 per user per month on annual billing, or $8 month to month. Schedules, attendance, time approvals, payroll, and productivity ratings need Standard at $11.67 per user per month, so a team that wants approvals pays nearly double. Annual billing gives two months free.

Price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timedoctor.com

What we like

  • projects and tasks with automatic tracking on every plan
  • timeline reports and screenshots included from Basic

Watch out for

  • no free plan, only a 14 day trial
  • payroll, attendance, and productivity ratings need Standard at $11.67 per user per month
See Time Doctor pricing
8

TrackingTime

Best for project reports and client sharing
$4.50 per user/month (billed annually)

TrackingTime organizes work by client, project, and task, with estimates and deadlines on projects and tasks and alerts when an estimate is near its limit. Project reports, saved reports, and shared reports come with Starter, and client access lets a client read its own project reports without a full seat.

Starter costs $4.50 per user per month on annual billing, with a 2 user minimum, and the free plan covers unlimited users with basic tracking and task management. Rates, invoicing, expenses, retainers, and time approvals sit on Pro at $6.50 per user per month, so a team that bills from tracked time will want Pro rather than Starter.

Price: $4.50 per user/month (billed annually)

Free plan: Yes

Website: trackingtime.co

What we like

  • project reports, shared reports, and client access from Starter
  • free plan covers unlimited users

Watch out for

  • rates, invoicing, and retainers need the Pro plan at $6.50 per user per month
  • time approvals also sit on Pro
See TrackingTime pricing
9

TimeCamp

Best for project budgets and invoicing at a low entry price
$3.99 per user/month (billed annually)

TimeCamp tracks time against unlimited projects and tasks, with a browser plugin that follows work across more than 80 tools and a desktop app that records activity automatically. Budget and estimate tracking arrives on Premium, with alerts when a project nears its budget, and invoicing, billable rates, and labor costs sit on the same tier.

Starter costs $3.99 per user per month on annual billing, or $5.49 month to month, and the free forever plan covers unlimited users and projects with basic tracking. Billable time and invoicing need Premium at $6.99 per user per month, so the cheapest plan does not cover client billing.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: timecamp.com

What we like

  • free forever plan with unlimited users and projects
  • budget and estimate tracking from Premium

Watch out for

  • billable time and invoicing need Premium at $6.99 per user per month
  • the Starter plan leaves out budget alerts
See TimeCamp pricing
10

actiTIME

Best for project cost and profitability reports
$6 per user/month (billed annually)

actiTIME ties hours to customers, projects, and tasks, then applies billing rates and cost rates to the same record, so a project report shows hours, cost, and profit side by side. Estimates sit next to actual hours on every task, and approvals, invoices, PTO tracking, and profit and loss reports are all in the single subscription plan.

Online costs $6 per user per month for 1 to 40 users on annual billing, then $5 for 41 to 200 users, with a flat $1,250 per month for more than 200 users. A free version covers up to 3 users with limited features, and a 30 day trial needs no card.

Price: $6 per user/month (billed annually)

Free plan: Yes, up to 3 users

Website: actitime.com

What we like

  • one plan holds every feature, including approvals and billing
  • project and task estimates sit next to actual hours

Watch out for

  • the free version covers only 3 users with limited features
  • there is no native Windows desktop app, so automatic tracking of desktop programs is limited
See actiTIME pricing

What to check before you buy

  • Budget alerts: check whether your plan includes budget alerts, or whether they sit on a higher tier, as they do in Clockify and TimeCamp.
  • Rates per project and task: confirm the tool lets you set a different billable rate for each project and task, not only one rate per person.
  • Free plan limits: count the users, projects, and clients allowed, since limits range from 1 seat at Harvest to 5 seats at Everhour and 3 users at actiTIME.
  • Approval flow: if a manager must approve hours before billing, check that timesheet approval is in your plan, since Toggl Track, TrackingTime, and TimeCamp keep it above the entry tier.
  • Invoicing: check whether invoices come from tracked time inside the tool, or whether you need a separate billing tool.

FAQ

What is project time tracking software?

Software that ties every tracked hour to a client, a project, and a task, then reports on that link. A generic tracker records how long a person worked. A project tracker also shows how much of a project budget is used, which tasks ran over, and what the client owes, and it can turn those hours into an invoice.

Which tool is best for a small agency that bills by the hour?

Harvest fits best when billing is the core job, since it joins timers, budgets, rates, and invoicing in one record, though you will need a quote first. For a fixed price, Clockify at $3.99 per seat per month or Toggl Track Starter at $9 per user per month both cover billable rates, and Everhour at $8.50 puts billing and budgeting in one plan.

How much does project time tracking software cost?

Entry prices run from $3.99 to $9 per user or seat per month on annual billing, with free plans at Clockify, Toggl Track, Everhour, Paymo, TrackingTime, TimeCamp, and actiTIME. A team of 10 pays about $39.90 a month on Clockify Basic or $90 on Toggl Track Starter. Budget alerts and invoicing often need a higher tier, so read the plan details before you judge a price.

Do these tools send invoices from tracked time?

Several do. Harvest, Everhour, Paymo, TrackingTime Pro, and TimeCamp Premium turn tracked hours into invoices, using the billable rates on each project. Clockify adds invoicing on Standard, and actiTIME includes invoicing in its single plan. If invoicing matters, pick a plan that includes it, and confirm that invoice templates and tax handling fit your routine.

Sources we checked

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