Best Remote Time Tracking Software for Agencies

Hubstaff fits a remote agency with field staff as well as office staff, because it covers both kinds of work. GPS tracking logs the location of each time entry for field visits, and screenshots and activity levels give a record of screen work for remote staff. The mobile app works well for staff who move between sites, and payroll and invoicing sit on the same record, so agency pay follows from tracked time. Time off and scheduling sit on the Team plan, which suits agencies that plan shifts across time zones.

Starter costs $4.99 per user per month billed annually and adds time tracking, activity levels, and limited screenshots. Grow costs $7.50 per user per month billed annually and adds idle timeout, expenses, project budgets, and one integration. Team costs $10 per user per month billed annually and adds scheduling, attendance, time off, overtime, payroll, and breaks. The 2 seat minimum applies on priced plans, and there is no free plan, only a 14 day trial, so trial Hubstaff with a real team before committing.

Price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

Clockify gives a remote agency a timer, timesheets, and a calendar view without a large monthly bill. A team member starts a timer or adds time by hand, a manager approves the timesheet, and reports show hours by client, project, and person. The free plan covers up to 5 users with unlimited projects and clients, which is enough for a small agency team to run real client work before spending anything. The timer runs on web, desktop, and mobile, so hours can be logged from anywhere.

Basic costs $3.99 per user per month billed annually and adds billable rates, kiosk clock in, and project templates. Standard costs $5.49 per user per month billed annually and adds invoicing, timesheet approval, and time off. Pro costs $7.99 per user per month billed annually and adds scheduling, budgets, expenses, and GPS tracking. The step up in price is tied to clear features, so an agency can start free and move up only when invoicing or approvals become part of the routine.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: clockify.me

Toggl Track keeps time tracking close to one click, which matters for an agency where staff switch between clients all day. Start the timer, add a short description, pick a client, and the entry is logged. The timer runs on web, desktop, mobile, and browser extension, so a team member can start work on a laptop and stop it on a phone without losing the entry. Reports show time by client, project, and week, which makes client invoicing faster at month end.

The free plan covers 3 users on new accounts, which suits a small agency team, while older workspaces keep 5 seats. Starter costs $9 per user per month billed annually and adds billable rates, project templates, and scheduled reports. Premium costs $16 per user per month billed annually and adds approvals, labor costs, and profitability. An agency that bills by the hour will want Starter for billable rates, but the free plan covers the core timer and reporting well enough to start.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Harvest links tracked hours to invoices in one place, which suits a remote agency whose hours are billed straight to clients. A team member starts a timer against a project, Harvest totals the hours at the client rate, and the invoice goes out from the same record. That short path from hours to invoice is the reason agencies keep using it, because there is no export and reentry step between tracking and billing. Estimates sit alongside time, so an agency can compare quoted hours with actual hours on each client job.

The free plan covers 1 seat and 2 active projects, which works for a solo agency owner on one or two client jobs. Teams costs $9 per seat per month billed annually and adds unlimited projects, invoicing, and estimates, while Enterprise costs $14 per seat per month billed annually and adds higher allowances and extra controls. Usage fees apply beyond the base allowances for active projects, clients, tasks, and invoicing on priced tiers, so check the allowance before a busy month with many small jobs.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: getharvest.com

TimeCamp suits a remote agency that grows and shrinks across the year, because the free plan covers unlimited users with no seat cap. A manager can add a whole team for a busy month and remove them when the work ends, without the free plan running out. Automatic tracking records time spent in apps and websites, which helps when staff work across several client tools and forget to switch the timer. Timesheets, reports, and invoicing sit on the same record, so payroll has one source of truth.

Starter costs $3.99 per user per month billed annually and adds attendance, time off, overtime, and invoicing. Premium costs $6.99 per user per month billed annually and adds billable time, budgets, and app tracking. Ultimate costs $9.99 per user per month billed annually and adds approvals, screenshots, labor costs, and expenses. The free plan covers the core timer for any number of users, so an agency only starts spending when attendance and overtime rules become part of the routine.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: timecamp.com

DeskTime suits a remote agency that wants automatic tracking and a clear view of the working day. The desktop app records time in apps and documents without a manual timer, and the timeline shows when each person started, paused, and finished. Productivity reports split the day into productive and unproductive time, which helps a manager see where remote hours go. Mobile time tracking covers staff who work away from a desk.

Pro costs $6.42 per user per month billed annually and adds automatic tracking, productivity reports, and absence planning. Higher tiers add invoicing and deeper reporting. There is no free plan, only a 14 day trial, so an agency should trial DeskTime with one team before committing. Check the report depth before you buy, because larger tools give more ways to slice the data by client and project.

Price: $6.42 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: desktime.com

Everhour suits a remote agency that already plans work in Asana, Trello, or Jira, because it lives inside those tools. The timer sits on the task itself, so hours are logged without opening a second app, and reports show time by project and client for invoicing. The free plan covers up to 5 users with basic time tracking and reporting, which is enough for a small agency team. Budgets and estimates sit alongside time, so an agency can see whether a fixed fee client job is still profitable.

Lite costs $5 per user per month billed annually and adds billable rates, integrations, and invoicing, with a 2 seat minimum and a 10 seat maximum. Team costs $8.50 per user per month billed annually and adds budgets, approvals, and more integrations, with a 5 seat minimum. An agency with fewer than 5 people should note the 5 seat minimum on Team, because it means paying for 5 seats even with a smaller team.

Price: $5 per user/month (billed annually)

Free plan: Yes

Website: everhour.com