Best Simple Time Tracking Software for Small Teams

Toggl Track is built around a timer that takes one click to start and stop, with manual entry and calendar views for teams that fill in hours at the end of the day. The Starter plan costs $9 per user per month on annual billing, or $12 month to month, and adds billable rates, team reports, and timeline planning. Premium, at $16 per user per month on annual billing, adds labor costs, profitability reports, timesheet approvals, and single sign-on, with a 30-day trial on both plans.

The free plan covers a limited number of users with personal reports, which makes it a fair test for a very small crew. Toggl Track suits small teams that want a tidy timer and clear team reports, and that can live without approvals until they reach Premium.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Harvest pairs time tracking with invoicing, so hours logged against a project can turn into an invoice without a second tool. Teams starts at $9 per seat per month on annual billing, or $11 month to month, and covers unlimited seats, team reporting, and accounting integrations. Enterprise starts at $14 per seat per month on annual billing and adds profitability reporting, timesheet approvals, an activity log, and single sign-on. A free plan covers one seat and two projects.

The point to check is the usage model: Harvest adds fees for active projects, clients, tasks, and invoicing above each plan allowance, and those amounts are not published on the pricing page, so the seat price is a floor rather than a total. Harvest suits service teams that bill by the hour and want tracking, expenses, and invoicing in one place.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: getharvest.com

TimeCamp records time automatically from apps and websites, then lets the team sort those records into projects. The Starter plan costs $3.99 per user per month on annual billing and adds invoicing, attendance tracking, and time off. Premium, at $6.99, adds billable rates, labor costs, and budgeting, while Ultimate, at $9.99, adds timesheet approvals and screenshots. A free plan covers unlimited users and projects with basic tracking.

The browser plugin connects with more than 80 tools, so timers can start from inside apps the team already uses. TimeCamp suits small teams that want automatic tracking, attendance, and a low starting price, with room to grow into budgeting and approvals.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: timecamp.com

TrackingTime combines a timer with work schedules, so planned hours sit next to tracked hours. The Starter plan costs $4.50 per user per month on annual billing, or $6 month to month, with a minimum of two users, and adds reporting, client reports, and AutoTrack. Pro, at $6.50, adds invoicing, expenses, time approvals, and time off, while Business, at $10, adds advanced permissions and single sign-on. A Freelancer plan for one user costs $8 per month on annual billing, and a free plan covers the basics.

Shared, scheduled, and branded client reports all sit in Starter or Pro. TrackingTime suits teams of 2 to 20 people that want schedules, client-facing reports, and a low entry price.

Price: $4.50 per user/month (billed annually)

Free plan: Yes

Website: trackingtime.co

Everhour has one Team plan at $8.50 per seat per month on annual billing, with every feature included and no higher tier to climb. That covers time tracking, projects and tasks, billing, budgeting, invoicing, single sign-on, and advanced permissions. The free plan covers up to 5 seats with limited features and no integrations, and a 14-day trial opens the full Team plan.

Time can be tracked from inside Asana, Jira, ClickUp, Monday, or Linear, so the team does not switch tools to log hours. Everhour suits teams of 5 or more that already live in a project tool and want full features at one flat per-seat price.

Price: $8.50 per seat/month (billed annually)

Free plan: Yes

Website: everhour.com

Paymo bundles time tracking with task boards, estimates, and invoicing at the entry level, which suits freelancers who bill clients directly. The Solo plan costs $5.90 per month, then rises to $9.90 per month after 3 months, and is limited to one user, three clients, and five projects. Plus, at $10.90 per user per month, adds team timesheets and project profitability, while Pro, at $16.90, adds scheduling, approvals, and leave management. A free plan covers one user with two projects, and a 15-day trial is available.

Solo is a one-person plan, so a growing team moves to Plus at $10.90 per user, more than Clockify or TimeCamp charge per seat. Paymo suits a solo operator who wants tracking, tasks, and invoices together.

Price: $5.90 per month, Solo (billed annually)

Free plan: Yes

Website: paymoapp.com

actiTIME ties every hour to a customer, project, and task, then shows what that work cost against the budget, which suits teams that quote fixed fees. The Online plan costs $6 per user per month for 1 to 40 users on annual billing, dropping to $5 for 41 to 200 users, and it includes every feature: approvals, billing rates, budgets, invoices, and PTO tracking. A free version covers up to 3 users, a 30-day trial needs no card, and a self-hosted license costs $120 per user as a one-time purchase.

Hours come from the timesheet, the browser extension, or the mobile app, since there is no native desktop app that records which programs are in use. actiTIME suits teams that care about project cost and profitability, and that prefer one plan with all features over a ladder of tiers.

Price: $6 per user/month (billed annually)

Free plan: Yes, up to 3 users

Website: actitime.com

RescueTime runs in the background and records time spent on apps and websites, then sorts each site into a productivity category, so there is no timer to start and no manual entry to forget. Solo Focus costs $7 per month on annual billing, or $9 month to month, and adds focus sessions, distraction blocking, goals, alerts, and offline activity. Solo+, at $12 per month on annual billing, adds Timesheets with clients, projects, tasks, and billable rates. A free Lite plan covers basic activity reports, and a 14-day trial is included with each subscription plan.

The reports show when focus peaks and where distractions creep in. RescueTime suits individuals and small teams that want automatic insight into focus, rather than a timer and a timesheet.

Price: $7 per month, Solo Focus (billed annually)

Free plan: Yes

Website: rescuetime.com