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Time Tracking · Researched comparison

Best Team Time Tracking Software for Small Teams

By the TaskReports Editorial Team
Published 13 Nov 2026 · Updated 13 Nov 2026Last verified 13 Nov 2026How we score

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The short answer

Clockify is our top pick for most teams, because its free plan covers up to five users with timers, timesheets, and reports, and Basic costs $3.99 per seat per month on annual billing. Toggl Track is the simpler alternative at $9 per user per month, with a cleaner timer and a free plan for up to three users.

Best overall Clockify $3.99 per seat/month (billed annually) Also great Toggl Track $9 per user/month (billed annually) Also great Harvest quote only
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Key takeaways

  • Clockify is the lowest cost entry here at $3.99 per seat per month on annual billing, with a free plan for up to five users, while Toggl Track starts at $9 per user per month.
  • Harvest lists no dollar price on its pricing page, so we list it as quote only, and its free plan covers one seat and two projects.
  • Hubstaff and Time Doctor add screenshots and activity data, but neither offers a free plan, only a 14 day trial, so the whole team needs a subscription from day one.
  • Approval flows and billable rates often sit above the entry tier, so check which plan carries the feature you need before you compare headline prices.

Comparison

How these compare
ToolBest forPrice rangeFree plan
ClockifyLow cost team tracking$3.99 per seat/month (billed annually)Yes, up to 5 users
Toggl TrackSimple timers for small teams$9 per user/month (billed annually)Yes, up to 3 users
HarvestBillable team hours and invoicingquote onlyYes, 1 seat free
HubstaffTeam tracking with activity data$4.99 per seat/month (billed annually)Free trial (14 days)
Time DoctorTeam tracking with screenshots$6.67 per user/month (billed annually)Free trial (14 days)
EverhourTeam budgets inside project tools$8.50 per seat/month (billed annually)Yes, up to 5 seats
DeskTimeAutomatic team time capture$6.42 per user/month (billed annually)Yes, 1 user
TrackingTimeShared team timesheets$4.50 per user/month (billed annually)Yes
TimeCampTeam tracking with invoicing$3.99 per user/month (billed annually)Yes
PaymoTeam tracking with project billing$5.90 per month, Solo (billed annually)Yes

How we choose

We compared vendor pricing pages, plan details, and product documentation for each tool, opening the pricing pages on 13 November 2026. We weighed the entry price per seat, the free plan limit, whether approvals and billable rates sit on the entry tier or above it, and whether the tool covers timesheets, reports, and invoicing. We list Harvest as quote only because its pricing page showed no dollar figures when we opened it.

Our full method

The shortlist

★ Best overall

Clockify

Best for low cost team tracking with a usable free plan

  • free plan covers up to five users with timers, timesheets, and reports
  • Basic adds bulk editing, required fields, and billable rates
Price$3.99 per seat/month (billed annually)
See Clockify pricing

Clockify is the cheapest way to put a whole team on one tracker. The free plan covers up to five users with timers, weekly timesheets, a calendar view, and apps for web, desktop, and mobile, plus projects, tasks, and tags. A team of five can run its full week on the free plan, which no other tool here matches at that headcount.

Basic at $3.99 per seat per month on annual billing adds bulk editing, required fields, time audit, and billable rates. Pro at $7.99 adds budgets, forecasting, and profitability reports, and scheduling with a kiosk mode and GPS tracking sits higher still, so a team that needs all of it should price the Pro tier.

Price: $3.99 per seat/month (billed annually)

Free plan: Yes, up to 5 users

Website: clockify.me

Watch out for

  • budgets, forecasting, and profitability reports need the Pro plan at $7.99 per seat per month
  • scheduling and GPS tracking sit on higher tiers
2

Toggl Track

Best for simple timers that a whole team will actually use
$9 per user/month (billed annually)

Toggl Track built its name on a timer that takes one click. Team members start and stop work from the web, desktop, or mobile app, or from a calendar entry, and hours land on projects and clients with tags for the detail. Reports show who spent time where, and project estimates warn a lead before a budget runs out.

Starter at $9 per user per month on annual billing, or $12 billed monthly, adds billable rates, team reports, and project estimates. Premium at $16 adds profitability reports, labour costs, and approvals, so a team that bills by the hour and needs margin data pays nearly twice the entry price.

Price: $9 per user/month (billed annually)

Free plan: Yes, up to 3 users

Website: toggl.com

What we like

  • one click timers with calendar integrations and a clean report view
  • billable rates and team reports on Starter

Watch out for

  • the free plan ends at three users, so a fourth person moves the whole workspace to Starter
  • profitability and labour cost reports need Premium at $16 per user per month
See Toggl Track pricing
3

Harvest

Best for billable team hours that turn into invoices
quote only

Harvest is built around billable team work. Time is logged against a client, a project, and a task, and each project carries an estimate in hours or money, plus billable and cost rates per person. As hours land, Harvest shows how much of the estimate is used, and the same record feeds invoices, so a team report can turn into a client invoice.

The pricing page lists Teams and Enterprise tiers, with one seat on the free plan, but the page we opened showed no dollar figures, so we list Harvest as quote only. Integrations cover more than 50 tools, including Asana, Slack, QuickBooks, and Xero.

Price: quote only

Free plan: Yes, 1 seat free

Website: getharvest.com

What we like

  • timers, budgets, billable rates, and invoicing in one record
  • project estimates in hours or money with alerts

Watch out for

  • the pricing page we opened on 13 November 2026 showed no dollar figures, so budgeting needs a quote
  • the free plan covers only one seat and two projects
See Harvest pricing
4

Hubstaff

Best for team tracking with proof of work and payroll
$4.99 per seat/month (billed annually)

Hubstaff is the accountability option for teams whose managers need to see what the hours contain. The timer records activity levels, screenshots, and app and website use, with optional GPS for field staff, and hours feed timesheets, invoices, and payroll.

Starter at $4.99 per seat per month on annual billing, or $7 billed monthly, covers time tracking, limited screenshots, activity and app tracking, and basic reports, with a two seat minimum on every plan. Grow at $7.50 adds more screenshots and limits, and Team at $10 adds scheduling, time off, and payroll.

Price: $4.99 per seat/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

What we like

  • screenshots, activity levels, and app tracking on the entry plan
  • payroll and invoicing built in on higher tiers

Watch out for

  • no free plan, only a 14 day trial, and every plan has a two seat minimum
  • scheduling and payroll need the Team plan at $10 per seat per month
See Hubstaff pricing
5

Time Doctor

Best for team tracking with screenshots and productivity reports
$6.67 per user/month (billed annually)

Time Doctor tracks a team in the background, with a desktop app that records time automatically, takes screenshots, and builds a timeline of the day. Managers get activity levels and project reports, and staff can see their own time. The tool also covers attendance and payroll on its higher tiers.

Basic at $6.67 per user per month on annual billing, or $8 billed monthly, covers tracking, tasks, and screenshots. Standard at $11.67 adds attendance, payroll, schedules, app and website usage reports, and more than 60 integrations. Premium at $16.70 adds video screen recording and deeper analytics.

Price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timedoctor.com

What we like

  • automatic tracking with screenshots, timelines, and activity data
  • payroll and attendance on Standard

Watch out for

  • no free plan, only a 14 day trial
  • web and app usage reports need Standard at $11.67 per user per month, not Basic
See Time Doctor pricing
6

Everhour

Best for team budgets inside Asana, Jira, and ClickUp
$8.50 per seat/month (billed annually)

Everhour puts its timer inside the project tools teams already use. A timer button appears in Asana, Jira, ClickUp, and Trello, so hours attach to the exact task without a second app open. Budgets, estimates, and cost reports sit beside the work, and the same record feeds invoices and approvals.

The free plan covers up to five seats, and the single subscription plan costs $8.50 per seat per month on annual billing. Because every feature sits in that one plan, budgets, invoicing, scheduling, and approvals all come with the price shown. A team of six or more pays for every seat.

Price: $8.50 per seat/month (billed annually)

Free plan: Yes, up to 5 seats

Website: everhour.com

What we like

  • every feature in one subscription plan, including budgets, invoicing, and approvals
  • timers live inside Asana, Jira, ClickUp, and Trello

Watch out for

  • $8.50 per seat per month is above the cheapest entry prices here
  • the tool leans on a project tool, so teams without one get less value
See Everhour pricing
7

DeskTime

Best for automatic team time capture with productivity data
s exclude VAT, which lifts the real bill

DeskTime captures team time without a timer. The desktop app records which apps and websites each person uses, labels them productive or not, and builds a timeline of the day, with idle time flagged automatically. Project time tracking and cost calculation sit on the Pro plan, and absence planning with shift scheduling sits on Premium.

Pro costs $6.42 per user per month on annual billing, excluding VAT, and Premium costs $9.17, also excluding VAT, so add tax before comparing with tools that quote prices with tax included. Reports cover productivity, projects, and costs.

Price: $6.42 per user/month (billed annually)

Free plan: Yes, 1 user

Website: desktime.com

What we like

  • automatic tracking of apps and websites with productivity labels
  • project time tracking and cost calculation on Pro

Watch out for

  • the free plan covers only one user, so any team needs a subscription
  • prices exclude VAT, which lifts the real bill
  • absence and shift planning need Premium at $9.17 per user per month
See DeskTime pricing
8

TrackingTime

Best for shared team timesheets with client sharing
$4.50 per user/month (billed annually)

TrackingTime keeps team timesheets simple and shared. Each person logs time against projects and tasks from the web, desktop, or mobile app, and managers see the whole week in one view, with time off and approvals in the same place. Clients can be given a shared view of their project hours, which suits agencies that report time to the people who pay for it.

The free plan covers basic tracking, and Pro at $4.50 per user per month on annual billing adds billable rates, budgets, and invoicing. The price sits near the low end of this list, and the feature set fits teams that want clear timesheets and client reports.

Price: $4.50 per user/month (billed annually)

Free plan: Yes

Website: trackingtime.co

What we like

  • clean shared timesheets with project and task structure
  • client sharing and reports that fit small agencies

Watch out for

  • the entry plan leaves out invoicing and some approvals, which sit on Pro
  • the tool is lighter on monitoring than Hubstaff or Time Doctor
See TrackingTime pricing
9

TimeCamp

Best for team tracking with invoicing at a low price
$3.99 per user/month (billed annually)

TimeCamp gives a team timers, timesheets, and automatic tracking at a low entry price. The free plan covers unlimited users with manual timers, timesheets, and basic reports, and the desktop app adds automatic time capture with keyword based project matching. Attendance, billing, and invoicing grow with the higher tiers.

The entry subscription plan costs $3.99 per user per month on annual billing, and Premium adds budgeting, invoicing, and profitability reports. A team that needs invoicing from tracked time should price Premium rather than the entry figure.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: timecamp.com

What we like

  • free plan for unlimited users with timers and timesheets
  • entry plan at $3.99 with invoicing on Premium

Watch out for

  • budgeting and profitability reports need the Premium plan
  • the interface is busier than Toggl Track or Clockify
See TimeCamp pricing
10

Paymo

Best for team tracking joined to project billing
$5.90 per month, Solo (billed annually)

Paymo joins time tracking with project work and billing. Team members log time against tasks in a project, and the same record feeds estimates, invoices, and expense tracking, with kanban boards and Gantt charts for the project side. Scheduling and leave management help a lead plan availability each week.

The free plan covers basic tracking, and Solo costs $5.90 per month on annual billing for one user. A team needs Small Office at $11.95 per user per month, which is the real entry price for team use, and Business adds advanced reports and portfolio views.

Price: $5.90 per month, Solo (billed annually)

Free plan: Yes

Website: paymoapp.com

What we like

  • projects, tasks, time tracking, and invoicing in one tool
  • team scheduling and leave management on higher tiers

Watch out for

  • Solo at $5.90 covers one user, so a team needs the Small Office plan at $11.95 per user per month
  • advanced reporting sits on the Business plan
See Paymo pricing

What to check before you buy

  • Free plan limits: count the users allowed, since limits range from 1 seat at Harvest and DeskTime to 3 users at Toggl Track and 5 users at Clockify and Everhour.
  • Approvals: if a manager must approve hours before payroll or billing, check that timesheet approval is in your plan, since Toggl Track, TrackingTime, and TimeCamp keep it above the entry tier.
  • Monitoring: if screenshots or activity data matter, pick Hubstaff or Time Doctor, and tell the team what is recorded before you switch it on.
  • Billing model: check whether the price is per seat or per location, whether a minimum seat count applies, and whether tax is included, since DeskTime quotes prices excluding VAT and Hubstaff needs two seats minimum.
  • Invoicing: check whether invoices come from tracked time inside the tool, or whether you need a separate billing tool, since Paymo, Everhour, and Harvest include it and Clockify adds it on Standard.
Team sizeLowest monthly bill on annual billingTool
3 people$0Clockify free, up to 5 users
5 people$0Clockify free, up to 5 users
10 people$39.90Clockify Basic, 10 seats at $3.99
10 people$45.00TrackingTime Pro, 10 users at $4.50
10 people$49.90Hubstaff Starter, 10 seats at $4.99
10 people$90.00Toggl Track Starter, 10 users at $9
25 people$99.75Clockify Basic, 25 seats at $3.99
25 people$212.50Everhour, 25 seats at $8.50

FAQ

What is team time tracking software?

Software that records hours for a whole team in one place, with timers, weekly timesheets, and reports by person, project, and task. A solo tracker only covers one person. A team tracker adds approvals, billable rates, and admin controls, so a manager can approve hours and turn them into payroll, invoices, or project budgets.

Which tool is best for a team of five on a tight budget?

Clockify fits best, since its free plan covers up to five users with timers, timesheets, and reports, and Basic costs $3.99 per seat per month on annual billing. TimeCamp is the other low cost option, with a free plan for unlimited users and an entry plan at $3.99 per user per month.

How much does team time tracking software cost?

Entry prices run from $3.99 to $9 per user or seat per month on annual billing, with free plans at Clockify, Toggl Track, Everhour, TrackingTime, TimeCamp, and Paymo. A team of 10 pays about $39.90 a month on Clockify Basic, $49.90 on Hubstaff Starter, or $90 on Toggl Track Starter.

Do these tools include timesheet approvals?

Several do, but not always on the entry plan. Harvest, Everhour, and Hubstaff include approvals in their core plans, while Toggl Track keeps approvals on Premium and TrackingTime and TimeCamp keep them above the entry tier. If approvals matter, confirm the plan that carries them before you buy.

Which tool is best when managers need screenshots?

Hubstaff and Time Doctor are the two options here. Hubstaff Starter at $4.99 per seat per month includes screenshots, activity levels, and app tracking, while Time Doctor Basic at $6.67 per user per month includes screenshots and timelines. Neither offers a free plan, so try the 14 day trial first, and tell staff what is recorded.

Sources we checked

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How we score

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Clockify#1 PICK
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