Best Therapy Practice Time Tracking Software

Toggl is built around a simple timer that a therapist starts and stops against client projects, with a calendar view that shows the session day at a glance. The free plan covers up to 3 users and includes timers, focus mode, calendar integrations, tasks, and boards. Starter at $9 per user each month on annual billing adds billable rates, project estimates, and revenue reporting. Premium at $16 adds timesheet approvals, profitability reports, and labour cost tracking. The desktop app adds background tracking with a timeline, so a forgotten timer is easier to reconstruct.

The limit is price. At $9 per user each month, Toggl costs more than twice as much as Clockify Basic, and billable rates sit behind the first upgrade, so the free plan cannot produce invoices with rates. Toggl Track and Toggl Plan are now legacy products for existing users, and new buyers get the combined Toggl product. For a practice that values a calm interface and clean calendar views over the lowest price, Toggl is a pleasant daily tool.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Harvest pairs time tracking with invoicing and expense tracking, so a practice can log sessions, build an invoice from them, and send it to the client without leaving the tool. The Teams plan at $9 per seat each month on annual billing covers unlimited projects and clients, with estimates, invoicing, and project budgets. The Enterprise plan at $14 adds advanced reporting and single sign-on, plus usage fees for active projects, clients, tasks, and invoicing on the Flex model. Reports show time by client and week, and the interface stays simple enough to learn in an afternoon.

The limit is the free plan, which covers 1 seat and 2 projects, so a practice with more than two active clients needs the Teams plan. Harvest has no screenshots or activity monitoring, which suits therapy work, where hours are trusted without surveillance. For a practice that bills by the session and wants invoices that match the timesheet, Harvest is a tidy fit.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: getharvest.com

My Hours is a manual time tracker built around projects, tasks, and billing, which matches how a therapy practice works: one project per client, one task per session type, and a rate per hour. The free plan covers up to 5 active users with unlimited projects and clients, a timer, a weekly timesheet, and basic reporting. Basic at $4 per user each month on annual billing removes the user limit and adds team log editing and API access. Pro at $8 adds rate and budget calculations, granular permissions, timesheet approvals, and scheduled reports. A 14-day trial covers the Pro features with no card required.

The limit is that My Hours has no automatic capture, so every session must be started by hand or typed in after the fact. That is fine for a practice that works in fixed sessions, but a therapist who forgets the timer will lose hours. The reports are basic compared with larger tools, and custom invoices need the Pro plan. For a practice that bills by the hour and wants simple records, My Hours is an easy fit.

Price: $4 per user/month (billed annually)

Free plan: Yes

Website: myhours.com

Timely watches the apps and calendar a therapist uses and builds a private timeline of the day, so session hours can be turned into time entries with a few clicks instead of a running timer. That suits a practice with back-to-back sessions, where the timer is easy to forget between clients. The Starter plan at $9 per user each month on annual billing covers up to 5 users, with automatic capture, project budgets, and basic reports. Premium at $16 covers up to 50 users and adds capacity planning and approvals, while Unlimited at $22 removes the user cap.

The limit is that automatic capture needs review, because the timeline records everything and the therapist must sort session time from the rest. There is no free plan, only a trial, and the Starter user cap means a growing practice moves to Premium quickly. For a practice that loses billable hours to forgotten timers, Timely can recover more money than it costs.

Price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timely.com

TrackingTime combines timers, timesheets, task views, and invoicing in one tool, with a free plan that covers unlimited users and projects. A practice can set one project per client, log sessions with the timer, and send a weekly report that shows each session. The Starter plan at $4.50 per user each month on annual billing adds reports, estimates, and project views, while Pro at $6.50 adds billing rates, invoicing, approvals, calendar sync, and attendance. Business at $10 adds single sign-on, audit logs, and advanced roles. A 14-day trial covers the Pro features.

The limit is that Starter and Pro need at least 2 paying users, so a solo practice either uses the free plan or covers two seats. The interface is simpler than Clockify or Toggl, and the reporting is solid rather than deep. For a small therapy practice that wants per-client reports, approvals, and invoicing at a low price, TrackingTime is an easy recommendation.

Price: $4.50 per user/month (billed annually)

Free plan: Yes

Website: trackingtime.co

Paymo treats time tracking as one part of running client work, so the hours a therapist logs feed tasks, Gantt charts, and invoices in the same account. The free plan covers 1 user, 1 client, and 2 projects with 1 GB of storage. Solo at $5.90 a month on annual billing covers 1 user with unlimited projects and clients, time tracking, and invoicing. Plus at $10.90 per user each month on annual billing adds integrations and API access, while Pro at $16.90 adds scheduling, workload views, and profitability tracking. Paymo Track can record desktop app time for the therapist to match to tasks.

The limit is that the free and Solo plans cover only one user, so a practice with several therapists starts at Plus. The entry price is low for a solo practice, but the team price is higher than Clockify or My Hours. For a solo therapist who wants projects, scheduling, and invoicing in one account without juggling tools, Paymo is a compact choice.

Price: $5.90 per user/month (billed annually)

Free plan: Yes

Website: paymoapp.com

Everhour puts a timer inside the project tools a practice may already use, such as Asana, ClickUp, Trello, Jira, Notion, Monday, Linear, and GitHub, so hours are logged on the task itself rather than in a separate app. The free plan covers up to 5 users with basic tracking, projects, and reports, but without integrations. The Team plan at $8.50 per user each month on annual billing adds native integrations, billable rates, budgets, invoicing, expenses, time off, and scheduling. A 14-day trial covers the full Team feature set.

The limit is the 5-seat minimum on the Team plan, so a solo therapist pays $42.50 a month on annual billing even though only one seat is used. That makes Everhour poor value for a single therapist, and strong value for a team of five or more that already lives inside Asana or Jira. For a therapy practice that tracks time where the client plans already live, Everhour removes the second app from the day.

Price: $8.50 per user/month (billed annually)

Free plan: Yes

Website: everhour.com