Best Time Tracking and Invoicing Software

Website: https://www.getharvest.com

Best for: Teams that want time tracking, expenses, and invoicing in one tool

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Free plan with 1 seat and 2 projects; clean invoicing from tracked time

Cons: Usage-based Flex fees apply above the plan allowance, and profitability reporting needs the Enterprise plan at $14 per seat per month

Harvest is built for teams that bill by the hour. The Teams plan costs $9 per seat per month billed annually, and the free plan covers one seat and two projects, which lets a solo freelancer test the full workflow before paying. Time entries turn into invoices in a few clicks, expenses attach to projects, and the reporting views show which clients and projects earn their keep. A 30-day free trial is available on the priced plans.

The price needs care. The seat price is only the base, because Harvest adds usage-based Flex fees for active projects, clients, tasks, and invoicing above the plan allowance, and profitability reporting and timesheet approval need the Enterprise plan at $14 per seat per month billed annually. A team should ask which usage counts toward Flex fees before it signs up, because a busy month with many active projects can cost more than the seat price alone suggests.

Website: https://toggl.com

Best for: Teams that want fast time tracking with simple reporting

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Free forever plan for a limited number of users; very fast timer and simple reports

Cons: Timesheet approvals and profitability reports need the Premium plan at $16 per user per month

Toggl Track is one of the fastest time trackers to start using. The free plan costs nothing for a limited number of users, and the Starter plan costs $9 per user per month billed annually. The timer is one click, projects and clients are easy to organize, and the reports show where the hours went each week. A 30-day trial on the priced plans lets a team test the fuller feature set before committing.

The limits sit on approvals and profit. Timesheet approvals, labor cost and profitability reports, and single sign-on are locked to Premium, so a team that needs basic approval controls must move from $9 to $16 per user per month billed annually. Toggl Track also has no built-in invoicing of its own, so a team that wants to send invoices from tracked time will need to pair it with an invoicing tool or move to a product that covers both jobs in one place.

Website: https://www.freshbooks.com

Best for: Freelancers and small firms that put invoicing first

Starting price: $23 per month (flat rate, Lite plan)

Free plan: No

Pros: Strong invoicing with payment reminders and late fees; flat monthly price that is not per user

Cons: Lite caps at 5 billable clients, and every plan includes only one user, with extra team members at $11 per month each

FreshBooks is an invoicing tool first and a time tracker second, which suits a freelancer who sends invoices every week. The Lite plan costs $23 per month as a flat rate, not per user, with Plus at $43 and Premium at $70 per month. Invoices look clean, payment reminders and late fees run automatically, and time entries can be added to an invoice. A 30-day free trial needs no credit card. The pricing page also shows a short-term 80 percent off offer, but the list price of $23 is the figure to budget on, because the promo price ends.

The limits are the client cap and the user count. Lite caps at five billable clients, so a sixth client forces an upgrade to Plus at $43 per month, and every plan includes only one user, with extra team members at $11 per month each. Double-entry accounting reports and bank reconciliation also need Plus. A freelancer with fewer than five clients will be happy on Lite, but a small firm with several staff should price Plus and add the per-user cost before it commits.

Website: https://www.paymoapp.com

Best for: Small teams that want time tracking, tasks, and invoicing together

Starting price: $5.90 per month for the first 3 months, then $9.90 per month (Solo, 1 user)

Free plan: Yes

Pros: Free forever plan for 1 user, 1 client, and 2 projects; tasks, time, and invoicing in one place

Cons: The free plan allows only 1 user, 1 client, and 2 projects, and adding a teammate means moving to Plus at $10.90 per user per month

Paymo covers the whole small-team workflow: tasks, time tracking, expenses, and invoicing in one place. The free plan costs nothing for one user, one client, and two projects, and the Solo plan costs $5.90 per month for the first three months, then $9.90 per month, for a single user. The Plus plan costs $10.90 per user per month at the introductory rate, rising to $15.90, and Pro costs $16.90 rising to $23.90. A 15-day free trial lets a team test the priced plans.

The limit is team size. The free and Solo plans are both limited to a single user, so a team starts paying on Plus at $10.90 per user per month, which is also where integrations and API access start. Recurring invoices need Plus, and Gantt charts, task dependencies, timesheet approvals, and leave management need Pro. A solo freelancer will find the Solo price fair, but a team of three should price Plus and multiply by three, because the Solo headline does not apply to teams.

Website: https://clockify.me

Best for: Teams that want the lowest priced time tracker with invoicing on a higher tier

Starting price: $3.99 per seat/month (billed annually)

Free plan: Yes

Pros: Free plan for up to 5 users; lowest starting price in this comparison alongside TimeCamp

Cons: Invoicing from tracked time needs the Standard plan at $5.49 per seat per month

Clockify is the cheapest way to start tracking time as a team. The free plan covers up to five users, and the Basic plan costs $3.99 per seat per month billed annually. The timer is simple, projects and clients are easy to organize, and the reports cover the basics. For a team that only needs to record hours, the free plan can last a long time without any payment at all.

The catch is invoicing. Invoicing from tracked time needs the Standard plan at $5.49 per seat per month billed annually, while expenses, labor costs, and profitability analysis need Pro at $7.99. A team that only tracks time can stay free or on Basic, but a team that wants to turn hours into invoices should price Standard, which is still one of the cheapest invoicing options in this comparison at $5.49 per seat per month.

Website: https://www.timecamp.com

Best for: Teams that want automatic time tracking with invoicing

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free forever plan with unlimited users and unlimited projects; automatic time tracking

Cons: The free plan has no invoicing at all, and billable time and expenses need Premium or Ultimate

TimeCamp stands out for its free plan, which covers unlimited users and unlimited projects at no cost. The Starter plan costs $3.99 per user per month billed annually, with Premium at $6.99 and Ultimate at $9.99. Automatic time tracking records apps and websites used during the day, and the reports show where the hours went without manual entry. The tool suits a team that wants to see how time is spent before it starts billing for it.

The limit is invoicing. The free plan has no invoicing at all, and billable time, expenses, and labor costs need Premium or Ultimate, while timesheet approvals, screenshots, and fixed-fee projects need Ultimate at $9.99 per user per month billed annually. Custom invoice templates are Enterprise only. A team that wants to send invoices from tracked time should price Premium at $6.99, because the free and Starter tiers will not cover the billing job.

Website: https://quickbooks.intuit.com/time-tracking/

Best for: Teams that already run QuickBooks Online and need mobile time tracking

Starting price: $20 per month base fee plus $10 per user/month

Free plan: No

Pros: Strong mobile time tracking with GPS and scheduling; 30-day free trial with no credit card required

Cons: A QuickBooks Online account is required on top of the base fee and per-user fee

QuickBooks Time, formerly TSheets, is the time tracking add-on for QuickBooks Online. The Premium plan costs $20 per month as a base fee plus $10 per user per month, and the Elite plan costs $40 per month base plus $12 per user per month, with a 30-day free trial and no credit card required. Mobile clock-in, GPS tracking, and scheduling suit field teams and shift workers, and the hours flow into QuickBooks for payroll and invoicing.

The cost stacks. A QuickBooks Online account is required on top of the base fee and the per-user fee, so the time tracking cost sits on the accounting subscription, and mileage tracking, project tracking, project estimates versus actuals, and geofencing need the Elite tier at $40 plus $12 per user. A team that already pays for QuickBooks Online should add the base fee, the per-user fee, and the accounting subscription together before it compares QuickBooks Time with a standalone tracker.

Website: https://www.zoho.com/invoice/

Best for: Small businesses that want free invoicing and track time elsewhere

Starting price: $0 per month (free forever)

Free plan: Yes

Pros: Free forever with no priced plan; clean invoices with payment tracking

Cons: Invoicing only, with no built-in time tracking, so tracked hours must come from another tool

Zoho Invoice is the only tool in this list that costs nothing at all. The pricing page states it is free for small businesses, freelancers, and entrepreneurs, with no priced plan. Invoices look clean, payment tracking and reminders work well, and the tool covers the billing job for a small business that does not need complex accounting. There is no trial to manage and no monthly bill to watch.

The limit is scope. Zoho Invoice is invoicing only, with no built-in time tracking, so tracked hours must come from another tool such as Zoho Projects. The free plan also caps at two users, three projects, 500 invoices per year, and two organizations, carries Powered by Zoho Invoice branding, and data is deleted after 180 days of inactivity plus 20 days. A freelancer who tracks time in another tool will find it a good free match, but a team that wants time and invoicing in one place should look at Harvest or Clockify instead.