Clockify has the lowest starting price in this set at $3.99 per seat per month on annual billing, while TrackingTime follows at $4.50 per user per month.
Toggl Track and Harvest both start at $9, and Timely also starts at $9, so the choice between them turns on timers, invoicing and automatic tracking rather than price alone.
Hubstaff and Time Doctor suit agencies that want screenshots and activity data, while Timely suits agencies that want automatic tracking without screenshots.
Everhour fits teams already working in Asana, Jira, ClickUp, Trello, Notion or Linear, because its timers live inside those tools.
Four tools in this set offer a free plan, and the other four offer a 14-day free trial, so a remote agency can compare the shortlist before it commits to a subscription.
Comparison
How these compare
Tool
Best for
Price range
Free plan
Toggl Track
Simple timers and team reports
$9 per user/month (billed annually)
Yes
Harvest
Client billing and invoicing
$9 per seat/month (billed annually)
Yes
Clockify
Low-cost tracking for small teams
$3.99 per seat/month (billed annually)
Yes
Hubstaff
Remote oversight with screenshots
$4.99 per seat/month (billed annually)
Free trial (14 days)
Time Doctor
Productivity data and payroll
$6.67 per user/month (billed annually)
Free trial (14 days)
Everhour
Tracking inside project tools
$8.50 per seat/month (billed annually)
Yes
Timely
Automatic time capture
$9 per user/month (billed annually)
Free trial (14 days)
TrackingTime
Simple tracking with no user cap on the free plan
$4.50 per user/month (billed annually)
Yes
How we choose
We reviewed the vendor pricing pages and product pages for each tool in this comparison, and we compared the starting price, the free plan or trial, the timer style, and the features that matter most to a remote agency. Those features included invoicing, approvals, reporting, integrations with project tools, screenshots and activity data, and time off and scheduling. We did not claim hands-on testing, and we did not rank the tools with scores, because the right choice depends on team size, client billing and how much oversight an agency wants.
We also checked the limits that change the real cost, such as seat minimums, user caps on free plans, and features held back for higher tiers. A low starting price can look attractive until the agency finds that invoicing, approvals or integrations sit on a higher tier. That is why each tool block lists the starting price next to the features that are missing at that price, and why the decision table below shows the monthly cost for a 10-person team at each starting price.
Starting price: $9 per user/month (billed annually)
Free plan: Yes
Pros: one-click timers with calendar, board and timeline views; billable rates, project estimates and team reports from Starter
Cons: profitability reports, timesheet approvals and SSO require Premium at $16; capacity management and time-off management are extra add-ons
Toggl Track works well for a remote agency that wants time tracking to feel light. A team member can start a timer in one click, switch between tasks during the day, and review the week in calendar, board or timeline views. That range of views helps a manager see who is working on which client, and it helps each person plan the next day without opening a separate planning tool.
The Starter plan covers the core billing workflow for many agencies. Billable rates, project estimates and team reports are included, so a lead can compare time spent against the estimate and check whether a project is still on track. Agencies that need profitability reports, timesheet approvals or SSO will need Premium at $16, and capacity management and time-off management are extra add-ons, so the full cost can rise above the starting price for larger teams.
3
HHarvest
Best for Client billing and invoicing
Website: https://www.getharvest.com
Best for: Client billing and invoicing
Starting price: $9 per seat/month (billed annually)
Free plan: Yes
Pros: built-in invoicing from tracked time with QuickBooks, Xero and Stripe integrations; simple timers and weekly timesheets suited to client billing
Cons: profitability reporting, timesheet approvals and SSO are Enterprise-only; usage-based Flex fees for invoices, projects, clients and tasks apply on top of the seat price
Harvest suits a remote agency that bills clients by the hour and wants invoicing tied directly to tracked time. The timers and weekly timesheets are simple to learn, which matters when contractors join a project for a few weeks and need to start logging time on day one. Invoices can be built from the time already recorded, and integrations with QuickBooks, Xero and Stripe connect that billing work to the agency accounting flow.
The limits sit at the higher end of the range. Profitability reporting, timesheet approvals and SSO are Enterprise-only, so a growing agency may need to move up sooner than it expects. Harvest also adds usage-based Flex fees for invoices, projects, clients and tasks on top of the seat price, so an agency should check the pricing page for the current Flex terms and model the total monthly cost before it chooses Harvest for a large team.
4
CClockify
Best for Low-cost tracking for small teams
Website: https://clockify.me
Best for: Low-cost tracking for small teams
Starting price: $3.99 per seat/month (billed annually)
Free plan: Yes
Pros: cheapest entry seats in this set; unlimited time tracking, projects and reports even on the free plan
Cons: free plan capped at 5 users, and billable rates plus CSV and Excel export need Basic; invoicing, approvals and time off need Standard, while scheduling, GPS and activity monitoring need Pro
Clockify is the lowest-cost starting point in this comparison, and its free plan is more useful than many free plans in this set. It includes unlimited time tracking, projects and reports, so a small remote agency can record client work, organise it by project, and review totals without moving to a subscription at once. That makes it a sensible first step for a new agency that is still shaping its client list and its reporting habits.
The free plan is capped at 5 users, so a team of six or more will need to look at the entry plan. Billable rates plus CSV and Excel export need Basic, while invoicing, approvals and time off need Standard. Scheduling, GPS and activity monitoring need Pro. An agency should map the features it needs against those tiers, because the lowest headline price only helps if the tier it needs stays close to that price.
5
HHubstaff
Best for Remote oversight with screenshots
Website: https://hubstaff.com
Best for: Remote oversight with screenshots
Starting price: $4.99 per seat/month (billed annually)
Free plan: Free trial (14 days)
Pros: screenshots, activity levels and app and URL tracking built in for remote oversight; payroll, scheduling and attendance on the Team plan
Cons: Starter, Grow and Team all carry a 2-seat minimum, so a solo user pays for two seats; screenshots and app and URL tracking are capped at 500 per seat per month on Starter
Hubstaff is built for agencies that manage people they rarely see in person. Screenshots, activity levels and app and URL tracking give a manager a view of how work time is spent, which can help with coaching, workload checks and client reporting. The Team plan adds payroll, scheduling and attendance, so the same tool can cover more of the weekly routine for a distributed team.
The pricing structure needs a close read. Starter, Grow and Team all carry a 2-seat minimum, so a solo user pays for two seats, and a two-person agency pays the same as a larger small team at the entry level. Screenshots and app and URL tracking are capped at 500 per seat per month on Starter. Agencies that want heavy screenshot coverage or a larger team should check the next tier and confirm the caps before they rely on Hubstaff for daily oversight.
6
TTime Doctor
Best for Productivity data and payroll
Website: https://www.timedoctor.com
Best for: Productivity data and payroll
Starting price: $6.67 per user/month (billed annually)
Free plan: Free trial (14 days)
Pros: screenshots, distraction alerts and productivity ratings from Basic; payroll, attendance and 60-plus integrations on Standard
Cons: no free plan at all; Basic omits web and app usage reporting, payroll and integrations, so most remote teams need Standard
Time Doctor gives a remote agency a detailed view of the working day. Screenshots, distraction alerts and productivity ratings are available from Basic, so a manager can spot when a team member is stuck, distracted or overloaded, and can use that detail in a one-to-one conversation rather than guessing from hours alone. That focus on productivity data sets it apart from simpler timers that only record start and stop times.
There is no free plan at all, so the 14-day free trial is the only way to try it without a subscription. Basic omits web and app usage reporting, payroll and integrations, so most remote teams need Standard to get the full picture. An agency should trial the tier it would actually use, and should agree with the team in advance how screenshots and alerts will be used, because trust matters as much as data in a remote team.
7
EEverhour
Best for Tracking inside project tools
Website: https://everhour.com
Best for: Tracking inside project tools
Starting price: $8.50 per seat/month (billed annually)
Free plan: Yes
Pros: timers live inside Asana, Jira, ClickUp, Trello, Notion and Linear; one Team plan includes all features (budgets, invoicing, expenses, SSO) with no tier juggling
Cons: Team plan has a 5-seat minimum, so the smallest entry account is $42.50 per month on annual billing even for 2 to 3 people; free plan includes no integrations
Everhour suits an agency that already runs its work in Asana, Jira, ClickUp, Trello, Notion or Linear. Its timers live inside those tools, so a team member can start tracking from the task itself instead of switching to a separate app and searching for the right project. That small change can improve accuracy, because time is more likely to be recorded when the timer sits where the work already happens.
The Team plan includes all features, covering budgets, invoicing, expenses and SSO, with no tier juggling to work through. The trade-off is the 5-seat minimum, so the smallest entry account is $42.50 per month on annual billing even for 2 to 3 people. The free plan includes no integrations, so a small agency that wants the embedded timers will need the Team plan. For a team of five or more, that minimum is less of a barrier.
8
TTimely
Best for Automatic time capture
Website: https://timely.com
Best for: Automatic time capture
Starting price: $9 per user/month (billed annually)
Free plan: Free trial (14 days)
Pros: automatic Memory Tracker records apps, documents and websites and AI drafts timesheets, so nobody has to start a timer; no screenshots, a privacy-friendlier design
Cons: no free plan; Starter caps at 5 users and 20 projects, pushing growing agencies to Premium quickly; task-level timers cost an extra $5 per user per month
Timely takes a different approach from the manual timers in this set. Its automatic Memory Tracker records apps, documents and websites, and AI drafts timesheets from that record, so nobody has to start a timer or remember to switch it between tasks. For an agency where people move between client calls, documents and design files all day, that automatic record can catch time that a manual timer would miss.
Timely also takes a privacy-friendlier approach, because it uses no screenshots. The limits are clear. There is no free plan, Starter caps at 5 users and 20 projects, which can push a growing agency to Premium quickly, and task-level timers cost an extra $5 per user per month. An agency with more than 20 active projects should price the Premium tier, not the Starter price, when it compares Timely with the other tools here.
9
TTrackingTime
Best for Simple tracking with no user cap on the free plan
Website: https://trackingtime.co
Best for: Simple tracking with no user cap on the free plan
Starting price: $4.50 per user/month (billed annually)
Free plan: Yes
Pros: free plan has no user cap, unlike Clockify and Everhour; Pro adds retainers, expenses, invoicing, approvals and time off at $6.50
Cons: manual timer only, with no automatic activity or website tracking; billable rates, invoicing and approvals require Pro, not Starter
TrackingTime is a simple option for a remote agency that wants a free plan without a user cap. Unlike Clockify and Everhour, its free plan does not limit the number of users, so a growing team can invite the whole agency and build the habit of logging time before it moves to a subscription. The interface stays focused on timers, projects and reports, which keeps the learning curve short for new starters and contractors.
The trade-off is that TrackingTime uses a manual timer only, with no automatic activity or website tracking, so the team must remember to start and stop it. Billable rates, invoicing and approvals require Pro, not Starter, and Pro adds retainers, expenses, invoicing, approvals and time off at $6.50. An agency that bills by retainer or needs approvals should compare that Pro price with the entry prices above before it decides.
What to check before you buy
Start with the billing model your agency actually uses. If you bill by the hour, you need billable rates and invoicing. If you bill by retainer, you need retainer tracking. If you bill by project, you need estimates and budget alerts. Check which tier includes each of those features, because the starting price in this article may not include them.
Next, check the seat rules. Some tools cap the free plan at 5 users, some set a minimum of 2 or 5 seats, and some add usage fees on top of the seat price. Work out the monthly cost for your current team size, and again for the team size you expect in six months, so a tool that fits now still fits after you hire.
The table below shows the monthly cost for a 10-person remote agency at each starting price on annual billing, using the prices in this article. It does not include add-ons, usage fees or higher tiers.
Then check the oversight question with your team. Screenshots and activity tracking can help a manager, but they can also damage trust if the team does not know how the data will be used. Agree the rules in writing before you switch the feature on, and choose a privacy-friendlier tool such as Timely if your team prefers no screenshots. Finally, trial the tier you would actually use, with real projects and real client names, for at least two full weeks, and compare the reports you get with the reports your clients expect.
FAQ
Which time tracking app is cheapest for a remote agency?
Clockify is cheapest in this set at $3.99 per seat per month on annual billing, which is $39.90 per month for 10 people. TrackingTime follows at $4.50 per user per month, or $45.00 for 10 people. Check the tier you need first, because billable rates, invoicing and approvals may sit on a higher tier than the starting price.
Which tool is best for client billing and invoicing?
Harvest suits client billing because invoicing is built in and connects to QuickBooks, Xero and Stripe. Toggl Track also covers billable rates, project estimates and team reports from Starter. Everhour includes invoicing on its single Team plan. Compare the invoice format and the accounting integrations before you choose.
Do any of these tools offer a free plan?
Yes. Toggl Track, Harvest, Clockify, Everhour and TrackingTime offer a free plan in this set. Hubstaff, Time Doctor and Timely offer a 14-day free trial instead. The free plans differ in user caps and features, so read the pricing page for the tool you are considering before you rely on the free plan.
Which tool works best inside Asana, Jira or ClickUp?
Everhour works best inside those tools, because its timers live inside Asana, Jira, ClickUp, Trello, Notion and Linear. That means a team member can track time from the task itself. The other tools in this set use their own apps and dashboards, with integrations that vary by tier.
Which tool is best if my team does not want screenshots?
Timely is the clearest choice here, because it uses automatic tracking and no screenshots. Toggl Track, Clockify, Everhour and TrackingTime also avoid screenshot-based oversight at their starting prices. Hubstaff and Time Doctor use screenshots, so they suit agencies that have agreed that level of oversight with the team.
How much should a 10-person agency budget for time tracking?
At the starting prices in this article, a 10-person agency would pay from $39.90 per month for Clockify to $90 per month for Toggl Track, Harvest or Timely on annual billing. Add-ons, usage fees and higher tiers can raise that total, so model the cost for the tier you need, not only the lowest headline price.