Best Time Tracking Software for Agencies

Website: https://toggl.com

Best for: Client billing with a simple one-click timer

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: One-click timer with 100 plus integrations; clean billable rate reports

Cons: Timesheet approvals and profitability reports need Premium at $16 per user; no native invoicing or scheduling

Toggl Track is the timer most agencies reach for first, because it stays out of the way. A one-click timer runs in the browser, on desktop, or on mobile, and entries sync into projects, clients, and tags. Billable rates and project estimates sit on the Starter plan at $9 per user per month on annual billing, so a small agency can quote a job, track against the estimate, and export the numbers for an invoice without a second tool. The free plan covers up to 5 users, which fits a tiny agency, while Starter adds team reports and revenue views. Premium at $16 per user per month adds timesheet approvals, labor cost and profitability reports, fixed-fee projects, project dashboards, and single sign-on. There is no invoicing or scheduling inside Toggl Track, and no screenshot monitoring, which many agencies count as a plus. It suits teams that bill by the hour and want a clean, fast timer.

Website: https://clockify.me

Best for: Budget agencies that need unlimited projects

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan covers 5 users with unlimited projects and tracking; very low entry price

Cons: Screenshots, GPS, and activity monitoring wait for Pro at $7.99 per user; invoicing needs Standard at $5.49 per user

Clockify is the low-cost way to give a whole agency a shared timer and a single source of truth for hours. The free plan covers up to 5 users with unlimited projects, clients, and tracking, and the Basic plan at $3.99 per user per month on annual billing adds admin controls, a time audit, and bulk editing. Standard at $5.49 adds invoicing, time off, and timesheet approvals, which covers the billing workflow for many small firms. The trade-off is that anything that looks like monitoring costs more. Screenshots, GPS tracking, and activity monitoring start on Pro at $7.99, and the Enterprise plan at $11.99 adds data region choice and single sign-on. Clockify integrates with a wide range of project tools, and its reports break hours down by client, project, and person. For an agency that trusts its people and wants hours, not surveillance, the lower tiers are enough.

Website: https://www.getharvest.com

Best for: Simple time and expense tracking with invoicing

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Clean time and expense tracking with invoicing built in; simple to learn

Cons: Profitability reporting needs Enterprise at $14 per seat; usage fees apply on Flex

Harvest keeps time tracking simple, which is why small agencies adopt it fast. The Teams plan starts at $9 per seat per month on annual billing, and it covers time tracking, expenses, invoicing, and project budgets. A team can log hours against a project, see the budget burn, and send an invoice from the same numbers, which removes the spreadsheet step that many small agencies still use. The free plan covers 1 seat and 2 projects, so a solo operator can start without a card. Enterprise at $14 per seat per month adds profitability reporting and more controls, while Forecast, the capacity planning companion, is a separate product at $5 per person per month. Harvest also charges usage fees under its Flex model for active projects, clients, tasks, and invoicing, so the monthly total can rise above the seat price. It suits agencies that want simple, honest time and invoice data.

Website: https://everhour.com

Best for: Agencies already living in Asana or Trello

Starting price: $8.50 per seat/month (billed annually)

Free plan: Yes

Pros: Timer lives inside Asana, Trello, Jira, and GitHub; budgets and invoicing included

Cons: Free plan has no project management integrations; Team plan has a 5-seat minimum

Everhour is a time tracking layer that sits inside the project tools an agency already uses. Instead of asking people to open a second app, it adds a timer and time reports to Asana, Trello, Jira, Basecamp, and GitHub boards. The free plan covers up to 5 seats with unlimited time tracking, projects, and reports, but it leaves out the project management integrations that make Everhour worth buying. Team at $8.50 per seat per month on annual billing adds those integrations, plus budgets, invoicing, reminders, billable rates, time approval, scheduling, expenses, time cards, and API access. The Team plan carries a 5-seat minimum, so a team of 3 still pays for 5 seats, and annual billing saves 15 percent with no refund for unused months. Everhour has no screenshot monitoring, so it suits agencies that want hours tied to tasks without watching screens. The main limit is scope: it is a tracker, not a scheduler or a capacity planner.

Website: https://hubstaff.com

Best for: Field and remote teams that need GPS and screenshots

Starting price: $4.99 per seat/month (billed annually)

Free plan: Free trial (14 days)

Pros: GPS tracking, screenshots, and payroll in one place; low starting price

Cons: 2-seat minimum on priced plans; Starter caps screenshots at 500 per user per month

Hubstaff is the tracker for agencies with people working away from the office, because it pairs a timer with GPS and screenshots. Starter at $4.99 per seat per month on annual billing covers time tracking, screenshots, activity levels, and basic reports, with a 2-seat minimum. Grow and Team tiers add scheduling, payroll, and deeper reporting, while Insights, Locations, and the silent app are extra-cost add-ons. There is no permanent free plan, only a 14-day trial, so an agency must commit after the trial ends. Starter caps screenshots and app and URL tracking at 500 per user per month, which can bind a team that tracks heavily. Hubstaff also handles payroll and invoicing, which suits agencies that pay contractors by the hour and want one system for hours and pay. It fits distributed and field teams that need proof of work alongside the hours.

Website: https://www.timedoctor.com

Best for: Distraction alerts and productivity analytics

Starting price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Distraction alerts and web and app usage reports; payroll and scheduling on Standard

Cons: No free plan; Basic lacks integrations, payroll, and web and app tracking

Time Doctor takes the most active approach to productivity of the tools in this list. When someone opens a site a manager has flagged as non-work, a pop-up alert tells them to get back to work. Basic at $6.67 per user per month on annual billing covers time tracking, screenshots, projects, and tasks. Standard at $11.67 adds web and app usage reports, attendance, payroll, and more than 60 integrations, while Premium at $16.70 adds video screen recording and AI benchmarks. There is no free plan, only a 14-day trial, so an agency must commit after the trial ends. Premium features are also sold as add-ons on lower plans at about $3 per user per month each, which can cost more than simply moving up a tier. Time Doctor fits agencies whose clients ask for evidence of work and that are open about monitoring, and it is the wrong choice for a team that sees monitoring as a trust problem.

Website: https://desktime.com

Best for: Automatic tracking with no timers to start

Starting price: $6.42 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Fully automatic tracking from the moment a computer starts; private time option for staff

Cons: No free plan; screenshots and shift scheduling need Premium at $9.17 per user

DeskTime records apps, websites, and documents automatically from the moment a computer switches on, then sorts that activity into productive and unproductive categories. Nobody has to remember to start a timer, which removes the most common source of missing hours in an agency. Pro at $6.42 per user per month on annual billing includes automatic tracking, productivity calculations, project tracking, and an absence calendar, while Premium at $9.17 adds screenshots, integrations and API access, and shift scheduling. Staff can switch on private time to pause tracking and review their own data, which softens the monitoring side of the tool. There is no permanent free plan, only a 14-day trial, and there is no built-in invoicing, so billing still needs a second step. Prices exclude VAT, which matters for buyers in the European Union. DeskTime fits agencies that want passive, always-on time data across a hybrid team.

Website: https://www.teamwork.com

Best for: Client projects with time tracking and invoicing

Starting price: $9.99 per user/month (billed annually)

Free plan: Free trial (30 days)

Pros: Time tracking, milestones, and invoicing built in; client-facing project views

Cons: No permanent free plan; the interface is less visual than monday.com or Asana

Teamwork is built for teams that deliver client work, and agency delivery is exactly that kind of work. Basics at $9.99 per user per month on annual billing covers unlimited projects, milestones, task lists, and time tracking, with client users able to view their own projects. Accelerate at $24.99 adds portfolios, workload, project templates, and profitability reports, which helps an agency lead see which clients consume the most hours. Time tracking sits inside the project, so a team can see how much effort each campaign or retainer actually takes, and invoicing follows from the same data. There is no permanent free plan, only a 30-day trial, which is a real difference from most tools here. Teamwork suits agencies that bill for delivery and want hours tied to clients, with a calm interface that clients can follow without training.

Website: https://productive.io

Best for: Agency profitability, budgets, and capacity

Starting price: $10 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Budgets, profitability, and capacity planning built for agencies; strong reporting

Cons: No permanent free plan; a 3-seat minimum applies on priced plans

Productive is built for agencies, and it shows in the way it connects time to money. Essential at $10 per user per month on annual billing covers time tracking, project budgets, invoicing, and reporting, with a 3-seat minimum. Professional at $25 adds capacity planning, profitability reports, custom fields, and advanced permissions, which is where a growing agency sees which clients actually make money. There is a 14-day trial and no permanent free plan. The point of Productive is the margin view: hours, rates, and costs roll into profitability by client, project, and person, so a manager can see a retainer slipping before the month ends. It also covers sales pipelines and resource scheduling, which makes it a fuller agency system than a simple timer. Productive suits agencies of 10 to 100 people that want one place for budgets, capacity, and billing, and it is more than a small team needs.