Best Time Tracking Software for Billable Hours

Website: https://www.getharvest.com

Best for: Invoicing for service teams

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: built-in invoicing with QuickBooks, Xero and Stripe sync; billable and cost rates set per person

Cons: free plan stops at 1 seat and 2 projects; entry plans can add Flex usage fees for active projects, clients, tasks and invoicing on top of the seat price

Harvest pairs time tracking with invoicing, which suits teams that bill clients by the hour and want the invoice to follow from the same tracked time. The entry plan includes billable and cost rates set per person, so a team can separate what a client is charged from what the work costs internally. Built-in invoicing connects with QuickBooks, Xero and Stripe, which keeps the step from tracked hours to a sent invoice inside one workflow.

The free plan is narrow, with 1 seat and 2 projects, so it works as a trial of the layout rather than a lasting setup for a team. Teams that grow past that limit move to the entry plan at $9 per user per month, billed annually, and should also check the Flex usage fees that can apply to active projects, clients, tasks and invoicing on top of the seat price. That makes Harvest a strong fit for small service teams that invoice often, as long as the total monthly cost is checked before signup.

Website: https://toggl.com

Best for: Simple timers and billable rates

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: one-click timer with manual, real-time and calendar tracking; billable rates and team reports from the Starter plan

Cons: free plan has no billable rates, team reports or approvals; profitability reports, timesheet approvals and SSO need Premium at $16

Toggl Track centers on a one-click timer, with manual, real-time and calendar tracking for people who switch between client tasks through the day. Billable rates and team reports arrive from the Starter plan, which gives a small team the two pieces that matter most for billable hours: a rate attached to each hour and a report that shows where those hours went.

The free plan covers basic tracking but leaves out billable rates, team reports and approvals, so a team that bills by the hour will need to move up. Profitability reports, timesheet approvals and SSO need Premium at $16 per user per month. That tiered shape makes Toggl Track a good pick for teams that want simple tracking first and can add reporting depth later, with the cost of each step clear from the pricing page.

Website: https://clockify.me

Best for: Low-cost tracking for small teams

Starting price: $3.99 per seat/month (billed annually)

Free plan: Yes

Pros: lowest starting price in this set; free plan includes unlimited tracking, timesheet, calendar and mobile and desktop apps

Cons: free plan capped at 5 users; invoicing, timesheet approval and QuickBooks sync need Standard at $5.49; once a workspace upgrades, every active or invited user occupies a seat

Clockify has the lowest starting price in this set at $3.99 per seat per month, billed annually, and its free plan is unusually broad. It includes unlimited tracking, timesheets, a calendar view and mobile and desktop apps, which covers the core of billable-hour work without a monthly charge. For a small team that needs to record hours and build a timesheet, the free plan carries a long way.

The free plan is capped at 5 users, so a growing team will hit a limit. Invoicing, timesheet approval and QuickBooks sync need Standard at $5.49 per seat per month, billed annually. Once a workspace upgrades, every active or invited user occupies a seat, so the monthly total follows the full headcount. Clockify suits teams that want the lowest entry cost and a free plan that does real work, with the Standard plan as the next step when invoicing enters the picture.

Website: https://www.timesolv.com

Best for: Legal billing and trust accounting

Starting price: $49 per user/month

Free plan: Free trial (10 days)

Pros: legal-specific billing with trust accounting, LEDES billing and conflict checks; TimeSync desktop capture works offline

Cons: no free plan; $49 starting price is the highest entry price in this set; CRM and website add-ons cost extra ($147 and $149 per month billed annually)

TimeSolv is built for legal billing, with trust accounting, LEDES billing and conflict checks that general time trackers do not carry. TimeSync desktop capture works offline, which helps lawyers who record time away from a stable connection and need those hours to land in the right matter. The $49 per user per month starting price is the highest entry price in this set, and there is no free plan, only a 10-day free trial.

The price makes sense only when the legal features are used often. A firm that needs trust accounting and LEDES export will find those features in the entry plan, while a general service team will find the same hours tracked for less elsewhere. CRM and website add-ons cost extra, at $147 and $149 per month billed annually, so a firm that wants those extras should add them to the monthly total before comparing TimeSolv with a general tracker.

Website: https://www.bigtime.net

Best for: Full PSA for project firms

Starting price: $20 per user/month

Free plan: No

Pros: full PSA depth, with time, expenses, billing, invoicing and QuickBooks sync in every plan; project budgeting, resource management and DCAA compliance in higher tiers

Cons: no free plan and no self-service trial, so it cannot be tried before a demo; Advanced, Premier and Enterprise prices are not published on the page (quote only)

BigTime is a full PSA, with time, expenses, billing, invoicing and QuickBooks sync in every plan. That depth suits project firms that want one system from tracked hours to invoice, rather than a timer plus a separate billing tool. Higher tiers add project budgeting, resource management and DCAA compliance, which matters for firms that work on government contracts or manage a large bench of staff.

There is no free plan and no self-service trial, so the only way to see BigTime before buying is a demo. The entry plan starts at $20 per user per month, while Advanced, Premier and Enterprise prices are not published on the pricing page and are quote only. BigTime fits firms that need PSA depth and are ready to talk with sales, rather than teams that want to try a tool on their own first.

Website: https://www.bill4time.com

Best for: Legal and consulting billing

Starting price: $39 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: time tracking, invoicing, client portal, expense management and QuickBooks integration in the entry plan; 14-day trial needs no credit card

Cons: no free plan; the $39 entry plan omits legal features (trust accounting, conflict checker, LEDES export need Legal Pro at $59)

Bill4Time covers time tracking, invoicing, a client portal, expense management and QuickBooks integration in the entry plan, which gives a small firm a complete billing setup from one subscription. The 14-day free trial needs no credit card, so a firm can walk through a full billing cycle of setup and invoicing before deciding. At $39 per user per month, billed annually, it sits between general trackers and legal-specific tools.

There is no free plan, so the trial is the only no-cost way in. The $39 entry plan omits legal features, and trust accounting, a conflict checker and LEDES export need Legal Pro at $59 per user per month, billed annually. Bill4Time fits legal and consulting firms that want billing, a client portal and expenses in one place, with the Legal Pro tier as the step up for matter billing.

Website: https://everhour.com

Best for: Tracking inside project tools

Starting price: $8.50 per seat/month (billed annually)

Free plan: Yes

Pros: timer lives inside Asana, ClickUp, Jira, Trello, Notion, Monday and Linear; one Team plan includes all features (budgets, invoicing, expenses, SSO) with no tier gating

Cons: Team plan has a 5-seat minimum, so a 1 to 2 person team pays for 5 seats ($42.50 per month minimum); free plan excludes integrations, billing and invoicing

Everhour puts its timer inside Asana, ClickUp, Jira, Trello, Notion, Monday and Linear, so people track time without leaving the tool where the work already lives. One Team plan includes all features, with budgets, invoicing, expenses and SSO, and there is no tier gating that holds a feature back for a higher plan. That single-plan shape keeps the choice simple: one price, every feature.

The Team plan has a 5-seat minimum, so a 1 to 2 person team pays for 5 seats, or $42.50 per month at $8.50 per seat per month, billed annually. The free plan excludes integrations, billing and invoicing, which are the features that make Everhour useful for billable work. Everhour suits teams of 5 or more that already live in one of the supported project tools and want time, budgets and invoicing in the same view.

Website: https://www.paymoapp.com

Best for: All-in-one projects and invoicing

Starting price: $5.90 per month (billed annually)

Free plan: Yes

Pros: projects, time tracking and invoicing in one app; Paymo Track can record desktop app time automatically

Cons: free and Solo plans are single-user only, so any team starts on Plus at $10.90 per user per month; Gantt charts, scheduling, timesheet approvals and leave management need Pro at $16.90

Paymo brings projects, time tracking and invoicing into one app, so a small team can plan work, record hours and send an invoice without switching tools. Paymo Track can record desktop app time automatically, which helps people who forget to start a timer and need a record of where the day went. The starting price is $5.90 per month, billed annually, on the Solo plan.

The free plan and the Solo plan are single-user only, so any team starts on Plus at $10.90 per user per month, billed annually. Gantt charts, scheduling, timesheet approvals and leave management need Pro at $16.90 per user per month, billed annually. Paymo fits a solo operator at the entry price and a small team on Plus, with Pro as the step up when scheduling and approvals matter.