Implementation consultants need time tracking that ties hours to clients, milestones, and billing rates, not just a timer.
Clockify is the lowest cost entry point at $3.99 per user per month billed annually, while BigTime is the most complete billing option at $20 per user per month.
Harvest, Toggl Track, and Timely all start at $9 per user per month billed annually, but they differ sharply on approvals, profitability reports, and project limits.
Avaza charges a flat monthly account price instead of a per user price, which can suit small teams with many collaborators.
Check free plan limits, seat minimums, and which tier holds approvals before you commit, because those details change the real monthly cost.
Comparison
How these compare
Tool
Best for
Price range
Free plan
Harvest
Simple client billing and invoicing
$9 per user/month (billed annually)
Yes
Toggl Track
Fast timers and billable rate reports
$9 per user/month (billed annually)
Yes
Clockify
Low cost timesheets for growing teams
$3.99 per user/month (billed annually)
Yes
BigTime
Time and billing for professional services firms
$20 per user/month
No
Paymo
Small teams that want projects, time, and invoices together
$5.90 per user/month (billed annually)
Yes
Everhour
Time tracking inside Asana, Jira, and ClickUp
$8.50 per user/month (billed annually)
Yes
Timely
Automatic time capture for consultants who forget timers
$9 per user/month (billed annually)
Free trial (14 days)
Avaza
Flat price project, time, and invoicing suite
$9.96 per month (billed annually)
Yes
How we choose
We reviewed each vendor pricing page, plan page, and product documentation on 2026-11-12, and we compared the tools on multi-client time allocation, milestone and fixed-fee billing, utilization and capacity reporting, timesheet approvals, invoicing, and integrations with project management and accounting tools. We compared published starting prices, free plan limits, seat minimums, and which tier holds the features implementation consultants need most. We did not claim hands-on testing, and we did not use customer counts, awards, or review scores to rank the tools. Prices are list prices in US dollars as published by each vendor, and vendors can change them, so confirm the current price on the vendor pricing page before you buy.
TThe best time tracking software for implementation consultants
Implementation work runs on client engagements with defined phases, deliverables, and billing rules. A consultant may split one week across onboarding for one client, configuration for a second, and training for a third. The tools below were compared on how well they handle multi-client time allocation, milestone billing, utilization tracking, and client-ready reporting. We reviewed vendor pricing pages, plan pages, and product documentation, and we list the starting price for each tool as published by its vendor.
2
HHarvest
Best for Simple client billing and invoicing
Website: https://www.getharvest.com/
Best for: Simple client billing and invoicing
Starting price: $9 per user/month (billed annually)
Free plan: Yes
Pros: Clean timers and timesheets that clients can read at a glance; Built-in invoicing with QuickBooks Online, Xero, and Stripe links
Cons: Profitability reporting and timesheet approvals need the Enterprise tier; Usage fees can apply on top of the seat price on Flex billing
Harvest suits implementation consultants who want time tracking and invoicing in one calm place. Consultants can set billable and cost rates per project, track time against project budgets, and turn approved hours into invoices without exporting data to a separate billing tool. The free plan covers one person and two projects, which works for a solo consultant who is testing the workflow before adding a team.
The Teams tier at $9 per user per month billed annually adds unlimited seats, team reporting, and accounting and payment integrations. Implementation leads should note that profitability reporting, timesheet approvals, and unlimited custom reports sit on Enterprise at $14 per user per month billed annually. Harvest also notes that active projects, clients, tasks, and invoicing can carry usage fees on Flex billing, so ask for the full billing terms before you sign a yearly contract.
3
TToggl Track
Best for Fast timers and billable rate reports
Website: https://toggl.com/
Best for: Fast timers and billable rate reports
Starting price: $9 per user/month (billed annually)
Free plan: Yes
Pros: One-click timers with more than 100 integrations; Clear billable rate and team reports from the Starter tier
Cons: Timesheet approvals, labor costs, and profitability reports need Premium; No built-in invoicing, so billing needs another tool
Toggl Track is a strong fit for consultants who move between client calls, workshops, and configuration sessions all day. The timer starts with one click on web, desktop, and mobile, and entries can carry tags, project estimates, and billable rates. Starter at $9 per user per month billed annually adds billable rates, project estimates, saved reports, and team reports, which cover the core needs of most small implementation teams.
The free plan covers up to 3 users on the current combined Toggl product, so a small practice can start without a subscription. Larger teams that need timesheet approvals, fixed-fee projects, labor cost reports, and single sign-on will need Premium at $16 per user per month billed annually. Toggl Track takes no screenshots and records no keystrokes, which can make it easier to introduce to client teams that are wary of monitoring.
4
CClockify
Best for Low cost timesheets for growing teams
Website: https://clockify.me/
Best for: Low cost timesheets for growing teams
Starting price: $3.99 per user/month (billed annually)
Free plan: Yes
Pros: Lowest starting price in this list, with a free plan for up to 5 users; Timesheet approvals, invoicing, and time off on the Standard tier
Cons: Free plan is capped at 5 users; Scheduling, GPS tracking, and screenshots need the Pro tier
Clockify gives implementation consultants a low cost way to run timesheets across many clients. The Basic tier at $3.99 per user per month billed annually adds billable rates, project templates, time audits, and import tools. Standard at $5.49 per user per month billed annually adds invoicing, time off management, timesheet approvals, and a QuickBooks integration, which is the tier most client-facing teams will want.
Consultants can set hourly rates per task, lock past timesheets, and round time in reports, which helps when client contracts specify rounding rules. The free plan covers up to 5 users with unlimited tracking and projects, so a small team can run real client work before upgrading. The main limits to watch are the 5-user free cap and the fact that scheduling, forecasting, expenses, and labor cost tracking sit on Pro at $7.99 per user per month billed annually.
5
BBigTime
Best for Time and billing for professional services firms
Website: https://www.bigtime.net/
Best for: Time and billing for professional services firms
Starting price: $20 per user/month
Free plan: No
Pros: Built for time and materials billing with project budgets and expenses; Deep QuickBooks integration and multi-currency invoicing on higher tiers
Cons: No free plan, and higher tiers need a sales quote; Resource allocation and advanced reporting sit on the Premier tier
BigTime is the most billing-focused tool in this list, and it fits implementation firms that live on time and materials contracts. Essentials at $20 per user per month covers time tracking, expense management, project management, billing, and invoicing, plus a QuickBooks integration. Consultants can track utilization, set project budgets, and manage rates per project, task, or person, which matters when one engagement mixes senior architects and junior configurators.
The trade-off is cost and setup effort. There is no free plan, and the vendor routes higher-tier buyers through sales, so Advanced and Premier pricing needs a quote. Resource allocation, multi-currency invoicing, and project budgeting depth increase on the higher tiers, so a firm that needs capacity planning should budget for Premier rather than Essentials. BigTime rewards firms that already run QuickBooks and want billing, expenses, and time in one system.
6
PPaymo
Best for Small teams that want projects, time, and invoices together
Website: https://www.paymoapp.com/
Best for: Small teams that want projects, time, and invoices together
Starting price: $5.90 per user/month (billed annually)
Free plan: Yes
Pros: Projects, tasks, time tracking, and invoicing in one tool; Project profitability tracking from the Plus tier
Cons: Free and Solo plans cover a single user only; Gantt charts, dependencies, and scheduling need the Pro tier
Paymo combines project management, time tracking, and invoicing, which suits small implementation teams that do not want three separate tools. Consultants can plan tasks on Kanban boards, track time with a timer or bulk timesheet entries, and send invoices from the same project record. The free plan covers one user with unlimited time tracking and invoices, and Solo at $5.90 per user per month billed annually adds more clients, projects, and storage for a single user.
Teams need Plus at $10.90 per user per month billed annually, which adds unlimited users, integrations, API access, timesheet reports, and project profitability. Pro at $16.90 per user per month billed annually adds Gantt charts, task dependencies, employee scheduling and workload views, timesheet approvals, and leave management. Implementation leads who plan multi-phase rollouts should check whether they need Pro, because the scheduling and dependency features that map a rollout live there.
7
EEverhour
Best for Time tracking inside Asana, Jira, and ClickUp
Website: https://everhour.com/
Best for: Time tracking inside Asana, Jira, and ClickUp
Starting price: $8.50 per user/month (billed annually)
Free plan: Yes
Pros: Time tracking built into Asana, Jira, ClickUp, Trello, and other project tools; One Team tier holds every feature, with no tiered feature gating
Cons: Team tier has a 5-seat minimum, so small teams pay for 5 seats; Free plan has no project management integrations
Everhour is different from the other tools here because it lives inside the project tool a team already uses. Consultants who run implementation work in Asana, Jira, ClickUp, or Trello can log time against tasks without leaving those boards, and budgets, billable rates, and invoices stay linked to the same work. The Team tier at $8.50 per user per month billed annually includes every feature, including budgets with alerts, invoicing, expenses, time approval, scheduling, and single sign-on.
That single-tier design makes budgeting simple, but the 5-seat minimum means the smallest Team account costs $42.50 per month billed annually, even for a team of two or three. The free plan covers up to 5 users but leaves out the integrations, which are the main reason to choose Everhour. For a consulting team that already plans work in one of the supported tools, Everhour can cut duplicate entry and keep time data close to delivery.
8
TTimely
Best for Automatic time capture for consultants who forget timers
Website: https://www.timely.com/
Best for: Automatic time capture for consultants who forget timers
Starting price: $9 per user/month (billed annually)
Free plan: Free trial (14 days)
Pros: Automatic Memory tracker drafts timesheets from real app and document use; Clean project dashboards with budgets and cost rates
Cons: No free plan, only a 14-day trial; Starter is capped at 5 users and 20 projects
Timely solves the most common time tracking problem in consulting work, which is that nobody remembers to start a timer during a busy client day. Its Memory tracker records app and document use in the background, then drafts timesheet entries for review, and only approved entries are shared with the team. Starter at $9 per user per month billed annually covers automatic tracking, AI-drafted timesheets, project dashboards, billable rates, and basic reporting.
The limits matter for growing practices. Starter stops at 5 users and 20 projects, so a firm with six consultants or more than 20 active engagements moves to Premium at $16 per user per month billed annually. Premium adds team management, budgets and cost rates, accounting integrations, and sync with project management tools. Task-level timers cost an extra $5 per user per month as an add-on, so teams that track at task level should add that to the monthly total.
9
AAvaza
Best for Flat price project, time, and invoicing suite
Website: https://www.avaza.com/
Best for: Flat price project, time, and invoicing suite
Starting price: $9.96 per month (billed annually)
Free plan: Yes
Pros: Flat monthly account price instead of a per user price; Projects, scheduling, timesheets, expenses, and invoicing in one suite
Cons: Free plan is limited to 5 active projects and 1 timesheet user; Extra timesheet, admin, and scheduling users cost $7 each per month
Avaza prices by account rather than by seat, which changes the math for implementation teams. Startup costs $9.96 per month billed annually, or $11.95 billed monthly, and covers 2 timesheet users, 20 active projects, unlimited customers, and 50 invoices per month. Basic at $19.96 per month billed annually covers 5 timesheet users and 50 active projects, while Business at $39.96 per month billed annually covers 10 timesheet users and unlimited projects.
Consultants get project management with list and Kanban views, resource scheduling, timesheets with approvals, expenses, quotes, and invoicing in one place. Unlimited project collaborators can create and respond to tasks without a seat, and extra timesheet, admin, or scheduling users cost $7 each per month. Avaza suits small firms that want one suite for delivery and billing, but teams should model the add-on user cost, because a 10-person delivery team needs enough timesheet seats on top of the base plan price.
What to check before you buy
Start by mapping your billing model to the tool. Time and materials work needs billable rates per project, task, or person, while fixed-fee work needs project budgets, estimates, and alerts when hours pass a threshold. Milestone billing needs project phases and reports that show hours by phase, so a client can see what each milestone cost. Check whether timesheet approvals, profitability reports, and labor cost tracking sit on the tier you plan to buy, because several tools in this list hold those features above the entry tier.
Next, count the real seats. Free plans in this list cap users at 1, 3, or 5 people, and Everhour bills a minimum of 5 seats on its Team tier. Avaza charges per account plus $7 per extra timesheet user, so a team of 10 costs more than the headline plan price. Timely Starter stops at 5 users and 20 projects, which can force an early upgrade for a growing practice. Model the cost at 5, 10, and 25 users before you choose, and include add-ons such as Timely Tasks at $5 per user per month.
Use this decision table to narrow the shortlist by team size and budget.
Team size and budget
Best fit from this list
Why it fits
Solo consultant, under $10 per month
Clockify Basic or Paymo Solo
Low entry price with invoicing and rates
Small team of 3 to 5, under $50 per month
Clockify Standard or Avaza Basic
Low per seat cost, or a flat account price
Team of 5 to 15, $45 to $150 per month
Harvest Teams or Toggl Track Starter
Simple billing, rates, and team reports
Team of 10 to 25, $200 or more per month
BigTime Essentials or Everhour Team
Billing depth, budgets, and integrations
Team that forgets timers
Timely Starter or Premium
Automatic capture with drafted timesheets
Finally, run a trial with one live client engagement. Set up the client, the project phases, the rates, and the invoice template, then track a full week of real work. Check that reports split hours by client and phase, that approvals work the way your finance lead needs, and that exports carry the fields your accounting tool expects. A trial that only logs hours will not reveal billing or reporting gaps.
FAQ
Which time tracking tool is best for implementation consultants who bill by the hour?
Harvest and Toggl Track are strong starting points for hourly billing, because both support billable rates, project budgets, and clear team reports from their entry tiers. Harvest adds built-in invoicing, while Toggl Track adds fast timers and more than 100 integrations. Choose Harvest when invoicing matters most, and choose Toggl Track when speed and integrations matter most.
How much should a small implementation team budget for time tracking software?
A team of 5 can expect $20 to $100 per month on the entry tiers in this list, depending on the tool and the billing cycle. Clockify Basic costs about $20 per month for 5 users billed annually, while Harvest Teams or Toggl Track Starter cost about $45 per month for the same team. Add the cost of higher tiers when you need approvals, profitability reports, or scheduling.
Do any of these tools support fixed-fee and milestone billing?
Yes, several tools in this list support fixed-fee projects and budget tracking, including Harvest, Toggl Track Premium, Everhour, and Avaza. They let you set a project budget in hours or money, track actuals against that budget, and report by project phase. Check the tier first, because fixed-fee projects and profitability reports often sit above the entry tier.
Can I track time across several clients in one week with these tools?
Yes, every tool in this list supports multiple clients and projects, and most support tasks and tags inside each project. Consultants can split a day across onboarding, configuration, and training work for different clients, then report hours by client, project, or phase. Timely can also draft those entries automatically from app and document use.
What is the cheapest option for a team of 10 implementation consultants?
Clockify is the cheapest option in this list for a team of 10, at $3.99 per user per month billed annually on Basic, or $5.49 on Standard with invoicing and approvals. Avaza Basic can also be cheap for a small team, because it charges a flat account price plus $7 per extra timesheet user. Compare the feature set, not just the headline price, before you decide.