Best Time Tracking Software for PR Agencies

Website: https://www.getharvest.com

Best for: PR agencies that bill retainers and hours

Starting price: $9 per seat/month (billed annually)

Free plan: Yes, 1 seat and 2 projects

Pros: simple timers plus invoicing from tracked time; expense tracking built in

Cons: profitability reporting, timesheet approvals, activity log and single sign-on need Enterprise at $14 per seat per month billed annually; Flex usage fees apply for invoices, projects, clients and tasks

Harvest fits the way a PR agency works: hours go to a client and a campaign, a manager reviews the week, and the approved hours become an invoice or a retainer report. The Teams plan costs $9 per seat per month billed annually and includes unlimited projects, clients and invoices, plus integrations with tools such as Asana, Slack and QuickBooks. Expense tracking is built in, so media costs and travel sit next to the hours they belong to.

The free plan covers only 1 seat and 2 projects, so it works for a solo consultant and not much beyond that. Enterprise at $14 per seat per month billed annually adds approvals, profitability reporting and single sign-on, which a growing agency will want when retainer margins matter. Harvest also charges Flex usage fees on top of the seat price, so check the pricing page for the current fee schedule before budgeting.

Website: https://toggl.com

Best for: PR agencies that want a simple timer and clean reports

Starting price: $9 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: one-click timer across desktop, web and mobile; more than 100 integrations with project tools

Cons: profitability reports and timesheet approvals need Premium at $16 per user per month billed annually; no built-in invoicing

Toggl Track keeps time tracking light, which suits PR teams that move between pitching, writing and media calls all day. A teammate starts the timer in one click, picks a client, and the entry lands in a shared report that an account lead can read before a client call. Starter costs $9 per user per month billed annually and adds billable rates, project time estimates and scheduled reports on top of the free plan, which covers up to 5 users.

The gap is billing. Toggl Track has no built-in invoicing, so hours must be exported to another tool before a client sees a bill. Premium at $16 per user per month billed annually adds profitability reports, labor costs, timesheet approvals and single sign-on. For a PR agency that invoices from a separate system and only needs clean hours, Toggl Track is an easy pick.

Website: https://clockify.me

Best for: PR agencies on a tight budget

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: low entry price with a free plan for up to 5 users; calendar view and detailed time reports

Cons: invoicing, timesheet approvals and time off start at Standard at $5.49 per user per month billed annually; project budgets, profitability, GPS and screenshots start at Pro at $7.99

Clockify is the cheapest way to give a PR agency a shared record of client hours. The free plan covers up to 5 users, and Basic at $3.99 per user per month billed annually adds project templates, time off policies and the ability to hide pages from regular users. An account manager can see how many hours went to each retainer client this month, and whether a campaign is eating more time than its fee covers.

The limits show up as the agency grows. Invoicing and approvals sit on Standard, while budgets and profitability sit on Pro, so a 20-person agency that bills clients will likely land on Pro at $7.99 per user per month billed annually. Even then, the total stays below most rivals, which leaves more of the retainer fee as margin.

Website: https://www.paymoapp.com

Best for: small PR agencies that bill clients

Starting price: $10.90 per user/month (billed annually)

Free plan: Yes, 1 user, 1 client, 2 projects

Pros: projects, time tracking and invoicing in one tool; Gantt charts and scheduling on Pro

Cons: Free and Solo are single-user, so a team must pay Plus at $10.90 per user per month billed annually; Gantt charts, scheduling, workload and timesheet approvals are Pro only at $16.90

Paymo suits a small PR agency that wants one tool for projects, time and invoices instead of three. The Plus plan costs $10.90 per user per month billed annually and covers team time tracking, project templates, invoicing and expenses. A teammate logs hours against a client campaign, a manager approves the week, and Paymo turns the approved time into an invoice without leaving the app.

The single-user limits shape the whole decision. The free plan covers 1 user, 1 client and 2 projects, and Solo at $5.90 per user per month billed annually is also single-user, so any team must pay Plus. Gantt charts, scheduling, workload and timesheet approvals need Pro at $16.90 per user per month billed annually. Paymo is a strong pick for a PR agency of 3 to 15 people, and a weak pick for a larger team that needs capacity planning.

Website: https://www.timecamp.com

Best for: PR agencies that want automatic tracking at a low price

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes, unlimited users and projects

Pros: free plan covers unlimited users and projects; automatic tracking with invoicing

Cons: billable rates, labor costs and timesheet approvals need Ultimate at $9.99 per user per month billed annually; Premium allows only 1 integration

TimeCamp has the most generous free plan on this list: unlimited users and unlimited projects, with no user cap at all. That makes it the easiest tool to try with a whole PR agency at once, since nobody has to count seats before inviting account teams. Starter costs $3.99 per user per month billed annually and adds automatic time tracking, invoicing and basic reporting, with a 14-day trial and no credit card required.

The free plan is generous, but the higher features are gated firmly. Billable rates, labor costs and timesheet approvals need Ultimate at $9.99 per user per month billed annually, and the Premium tier allows only 1 integration. For a PR agency that mainly needs hours logged per client and invoiced, TimeCamp delivers a lot for very little money.

Website: https://everhour.com

Best for: PR agencies already using Asana, Trello, Jira or ClickUp

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: time tracking inside Asana, Trello, Jira and ClickUp; budgets and invoicing included

Cons: Team has a 5-seat minimum, so the smallest billing account is $42.50 per month billed annually; free plan has no project-management integrations

Everhour is the right choice when a PR agency already lives inside a project tool and does not want a second home for time. It adds timers, estimates, budgets and invoices directly inside Asana, Trello, Jira, ClickUp, Basecamp and Monday, so hours are logged where the campaign work already sits. The Team plan costs $8.50 per user per month billed annually and includes budgets, invoicing, approvals and reporting, with a 14-day trial and no credit card required.

The catch is the seat minimum. Team requires at least 5 seats, so the smallest billing account costs $42.50 per month billed annually even if only three people track time. The free plan covers up to 5 users but has no project-management integrations, which removes the main reason to pick Everhour in the first place. For a PR agency of five or more that already uses one of the supported tools, Everhour is hard to beat.

Website: https://www.teamwork.com

Best for: PR agencies running client projects with budgets

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes, up to 5 users and 5 projects

Pros: project templates, budgets and client billing in one place; free plan covers up to 5 users and 5 projects

Cons: Basics has no timesheets, retainers, invoicing or workload planning, those start at Accelerate at $24.99 per user per month billed annually; 3-user minimum on Basics and 5-user minimum on Accelerate

Teamwork is a project platform first and a time tracker second, which suits PR agencies that run client work from a task list. The Basics plan costs $9.99 per user per month billed annually and includes unlimited projects, tasks, milestones and project templates, with a 14-day trial and no credit card required. The free plan covers up to 5 users and 5 projects with 100 MB of storage, which is enough for a small team to test the real workflow.

The catch is that time tracking itself is limited on Basics. Timesheets, retainers, invoicing and workload planning all start at Accelerate at $24.99 per user per month billed annually, with a 5-user minimum, so the real cost for a PR agency that tracks billable time is far above the headline price. Teamwork fits agencies that want project structure first and are willing to pay Accelerate for the full billing loop.

Website: https://productive.io

Best for: PR agencies that want profitability and resourcing in one place

Starting price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: budgeting, profitability, resource planning and invoicing in one system; clean agency reports

Cons: 3-seat minimum on every plan; billable time approvals, rate cards and revenue forecasting are gated to Professional at $24 per user per month billed annually

Productive is built for agencies that think in budgets and margins, not just hours. The Essential plan costs $9 per user per month billed annually and covers projects, time tracking, budgets and invoicing, with a 14-day trial and no credit card required. An account lead can see whether a retainer client is profitable this month, which campaigns are over budget, and who has capacity for the next pitch, all in one view.

The limits are the seat minimum and the tier gates. Every plan needs at least 3 seats, and billable time approvals, rate cards, HubSpot integration and revenue forecasting are gated to Professional at $24 per user per month billed annually. For a PR agency that already tracks profitability in a spreadsheet and wants that logic inside the time tool, Productive is a strong upgrade from a simple timer.