Best Time Tracking Software for Small Business

Website: https://toggl.com

Best for: Simple timers, reports, and billing for small teams

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: One-click timers on web, desktop, and mobile; Billable rates and team reports on Starter

Cons: Timesheet approvals and single sign-on need Premium; Free plan covers only a limited number of users

Toggl Track keeps time tracking close to the work itself. You start a timer with one click, add a project and a task, and stop it when the work ends. The same timer runs on the web, on desktop apps, on mobile, and in a browser extension, so a small team can track time from any device. Reports break hours down by project, client, team member, and tag, which makes it easy to see where the week went and what to bill.

Starter costs $9 per user per month billed annually, or $12 billed monthly, and adds billable rates, team reports, and timeline views. Premium costs $16 billed annually and adds timesheet approvals, labor costs, profitability reports, fixed fee projects, and single sign-on. The free plan covers a limited number of users with manual and real-time timers, tasks, boards, and personal reports. For a small business that wants clean timers and honest reports without a long setup, Toggl Track is a safe first choice.

Website: https://clockify.me

Best for: The lowest cost start for a team of up to 5

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan for up to 5 users with unlimited tracking; Kiosk clock-in and timesheet approvals on low-cost plans

Cons: Scheduling, forecasting, and activity monitoring need Pro at $7.99; Free plan caps at 5 users

Clockify is the cheapest way for a small business to start tracking time. The free plan covers up to 5 users with unlimited time tracking, a timer, a timesheet view, a calendar view, and apps for web, mobile, and desktop. That covers logging hours, basic reports, and data export for a very small team. Basic costs $3.99 per user per month billed annually and adds admin controls such as adding time for others, required fields, bulk editing, and a kiosk for clocking in from a shared device.

Standard costs $5.49 billed annually and adds time off management, invoicing, and timesheet approvals. Pro costs $7.99 and adds scheduling, forecasting, expenses, labor costs, and activity monitoring. Enterprise costs $11.99 and adds single sign-on and audit logs. The free plan is generous for a team of 5, but once you grow past that number, or once you need scheduling and forecasting, you move to a plan that charges every month. Even so, Clockify stays the lowest cost option on this list at every tier.

Website: https://www.getharvest.com

Best for: Time tracking that ends in a client invoice

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Invoicing and expense tracking on every plan; Clean reports for time, projects, and clients

Cons: Usage fees for projects, clients, tasks, and invoicing sit on top of the seat price; Profitability reports need Enterprise

Harvest is built for small businesses that bill clients for their time. You track hours against projects and tasks, log expenses with receipts, and then turn the tracked time into an invoice without leaving the tool. It supports both time and materials and fixed fee projects, and it syncs invoices and payments with QuickBooks, Xero, and Stripe. Team reporting shows capacity and utilization, and project estimates forecast hours and cost before work starts.

Teams costs $9 per seat per month billed annually, or $11 billed monthly. Enterprise costs $14 billed annually, or $17.50 billed monthly, and adds profitability reporting, timesheet approvals, an activity log, and single sign-on. The free plan covers 1 seat and 2 projects. The point to watch is the billing model: the seat price is only the base, and Harvest adds usage-based Flex fees for active projects, clients, tasks, and invoicing above the plan allowance. Read the usage terms before you buy, and add a margin to your budget for a busy month.

Website: https://hubstaff.com

Best for: Remote teams that need activity levels and screenshots

Starting price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Activity levels, screenshots, and app tracking from Starter; Payroll and scheduling on Team

Cons: Two-seat minimum on every plan; Starter caps screenshots and app tracking at 500 per seat each month

Hubstaff suits a small business with remote staff or field workers who need proof of work alongside hours. Starter costs $4.99 per seat per month billed annually, or $7 billed monthly, and includes the timer, timesheets, activity levels, screenshots, and app and URL tracking. Grow costs $7.50 billed annually and adds project budgets, expenses, and more screenshots. Team costs $10 billed annually and adds unlimited screenshots, timesheet approvals, scheduling, attendance, time off, overtime, and payroll and payments.

Every plan has a two-seat minimum, so a one-person business still pays for two seats, which means the real minimum is $9.98 a month on Starter with annual billing. Starter also caps screenshots and app and URL tracking at 500 per seat each month, which can run short for a full-time worker. There is no ongoing free tier, only a 14-day free trial. Hubstaff is a strong pick when you manage people you cannot see, but tell the team what is tracked before you switch it on.

Website: https://www.timedoctor.com

Best for: Productivity insight for remote and hybrid teams

Starting price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Automatic tracking with screenshots and web and app usage reports; Payroll, attendance, and leave tracking on Standard

Cons: No free plan, only a 14-day trial; Video recording and single sign-on need Premium

Time Doctor is an automatic tracker with a strong focus on productivity. It records time, takes screenshots, and reports on web and app usage, so a manager can see how the day was spent without a manual log from each person. Basic costs $6.67 per user per month billed annually, or $8 billed monthly, and covers automatic tracking, projects and tasks, timeline reports, and screenshots. Standard costs $11.67 billed annually and adds schedules, attendance, time approvals, payroll, leave tracking, and more than 60 integrations.

Premium costs $16.70 billed annually and adds AI benchmarks, video screen recording, mouse jiggler detection, an executive dashboard, single sign-on, and a dedicated success manager. Annual billing includes two free months. There is no free plan, only a 14-day free trial of Premium features. Some features cost extra as add-ons on the lower plans, including Software Cost Insights at $3 per user per month. Time Doctor fits a small business that wants detailed productivity data, but it is the most monitoring-heavy tool on this list.

Website: https://everhour.com

Best for: Teams that live inside Asana, Jira, or ClickUp

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes

Pros: One price with every feature included; Native integrations with Asana, Jira, ClickUp, Monday, and Linear

Cons: Free plan excludes integrations; Team plan bills a minimum of 5 seats

Everhour takes a different approach from the rest of this list: one price, every feature included. The Team plan costs $8.50 per seat per month billed yearly and includes time tracking, projects and tasks, reports, billing, budgeting, invoicing, native integrations, and single sign-on. There are no higher tiers to climb for a feature you need later. That keeps the cost easy to predict.

The free plan covers up to 5 seats with limited features, including time tracking, projects, tasks, reports, and data export, but it excludes integrations. That limit matters, because Everhour is at its best inside a project tool: its native integrations place timers and time data directly in Asana, Jira, ClickUp, Monday, and Linear, so the team tracks time without opening a second app. The Team plan bills a minimum of 5 seats, so a team of 2 or 3 still pays for 5.

Website: https://timelyapp.com

Best for: Automatic timesheets with almost no manual entry

Starting price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Automatic tracking with AI-drafted timesheets; Project health and budget tracking built in

Cons: No free plan; Starter caps at 5 users and 20 projects

Timely records what you do on your computer and drafts your timesheet for you. It tracks time across thousands of apps and websites, groups the activity by project, and uses AI to draft entries you review and approve. For a small business that loses billable hours because people forget to start a timer, that automatic record is the main selling point. Timely says teams finish timesheets in about 10 minutes and bill for more hours, though you should treat that as a vendor claim.

Starter costs $9 per user per month billed yearly, or $11 billed monthly, and covers up to 5 users and 20 projects. Premium costs $16 billed yearly and covers up to 50 users with unlimited projects, team management, budgets, and sync with project management and accounting tools. Unlimited costs $22 billed yearly and adds capacity management and overtime tracking. There is no free plan, only a free trial. Timely fits best when your team hates manual timers and you bill by the hour, but the Starter caps mean a growing team moves to Premium sooner than the headline price suggests.

Website: https://www.rescuetime.com

Best for: Focus and distraction blocking for small teams

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Automatic activity tracking with focus sessions and distraction blocking; Free Lite plan for basic tracking

Cons: Full timesheets need the Team+ tier at $16; Built for individual focus more than team billing

RescueTime is the only tool on this list built first for focus, and second for time tracking. It runs in the background, records which apps and websites you use, and sorts that activity into productive and distracting categories. Focus Sessions block distracting sites for a set period, and daily goals and alerts help each person protect time for deep work. That fits a small business where the problem is lost attention, not missing invoices.

Solo Focus costs $7 per month billed annually for one person, and Solo+ costs $12 with timesheets added. For teams, Team Focus costs $10 per user per month billed annually, and Team+ costs $16 with timesheets, client and project tracking, billable rates, and team reports. All plans include a 14-day free trial, and a free Lite plan covers basic tracking. The limit is scope: RescueTime is weaker than Harvest or Everhour for client billing, and full timesheets need the higher tier.